Posting Details Posting Number: 0600965 Position Category: Executive Assistant- INTERNAL APPLICANTS ONLY Job Title: Executive Assistant to the Vice President for Institutional Advancement Position Code: 00184X Position Type: Staff Department: Institutional Advancement Nature of Work: Reporting to the Vice President for Institutional Advancement, the Executive Assistant provides advanced, diversified, and confidential executive-level administrative support to the Vice President. This position assists the Vice President in the daily operations of the Division of Institutional Advancement. The position requires an individual with a high level of initiative, exceptional organization, communication skills and adaptability to a dynamic and fast-paced environment. The successful candidate will manage divisional budgets and projects, lead special assignments. Strong interpersonal skills and the ability to problem solve and work independently in a team-oriented environment are essential to the position. The position regularly requires exercise of independent judgment and a comprehensive knowledge of the university. Training and Experience: INTERNAL CANDIDATES WHO MEET MINIMUM REQUIREMENTS ARE STRONGLY ENCOURAGED TO APPLY
3+ years demonstrated experience providing analytical and executive level administrative support to executive management and to the operations of a challenging executive environment.

Demonstrated ability to exercise discretion, sound judgment and maintain strict confidentiality regarding sensitive issues.

Organizational skills to independently prioritize manage and complete multiple complex analytical and administrative tasks to and meet deadlines in an environment of frequent interruptions and changing and competing priorities.

Skill and experience to manage administrative operations of an office/unit, including flow and storage of paper and electronic information, facilities and equipment management, and procurement of supplies and materials.

Skills to independently collect, review, analyze, comprehend and summarize a variety of information and data, determine and initiate action, and prepare and provide reports.

Ability to anticipate and analyze problems and issues, determine appropriate solutions, and take action to mitigate potential negative effects as part of a team.

Interpersonal skills to establish and maintain effective relationships, and in interactions with co-workers, all levels of university administration, faculty and staff, and a diverse public constituency in a professional manner as appropriate.

Verbal communication skills to speak clearly and distinctly and to communicate on the phone and in person with a diverse constituency in a professional manner.

Advanced written communication skills and ability to write, edit and proofread correspondence and other documents designed to communicate with a diverse constituency in a professional manner appropriate.

Ability to work independently and in cooperation with units and offices on and off campus.

Ability to manage multiple projects and tasks with varying degrees of importance and significance.

Act in a professional manner using best practices and sound judgment and discretion.

Detail orientated.

Aptitude toward multi-tasking independently or with a group. Intermediate level of Microsoft Word, Excel, PowerPoint and Outlook. Testing Requirements: Illustrative Examples of Work: The successful candidate will support the Vice President for Institutional Advancement: This includes, but is not limited to, coordinating meetings, determining priorities for calendaring, ensuring that all materials needed for appointments/meetings are ready and available in a timely fashion and coordinating the Vice President's travel.

Additionally, the successful candidate will:

Progressively anticipate, analyze, and meet the administrative demands of the Vice President's office, multi-tasking to effectively handle a rapid pace of activity and frequently changing priorities. Make independent decisions regarding information to be forwarded to other staff members for action and/or follow-up on behalf of the Vice President. Direct internal and external inquiries to appropriate departments and/or staff members and ensure situations are resolved.

Provide high-level administrative support to the Albany State University Foundation Board of Trustees.

Respond to telephone and email inquiries, provide potential donors with the information they need to make a gift.

Collect, sort and open the mail for the Division of Institutional Advancement.

Provide financial management assistance by submitting invoices for payment, tracking expenses, and helping with the preparation and maintenance of the division's annual budget.

Working closely with the President's Office to coordinate the President's availability, along with the Vice President and in order to travel to events, and for meetings with individual and corporate donors.

Communicates with senior administrators, trustees, donors, alumni, and friends of ASU on behalf of the Vice President on a variety of matters.

Coordinate and support special events (Founder's Day, Homecoming, Commencement and etc.), projects, and initiatives, often working with appropriate department directors, the President's office, and other senior administrators on campus.

Provide database assistance in recording donor and alumni communications, updating information, generating reports, and developing lists for fundraising initiatives, events and mailings.

Screen all phone calls, visitors, email and mail correspondences addressed to the Vice President for Institutional Advancement and assimilate information in order to develop and propose potential action, respond, create a solution, new process and/or procedure and independently redirect inquiries, as appropriate.

Coordinate and monitor document approvals, obtain required signatures, and route to appropriate party.

Research various data points/articles/etc. to produce reports and create presentations.

Perform other job-related duties as required. Posting Date: 03-07-2019 Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.) Open Until Filled FTE: 1.0 Special Instructions to Applicants: Funding Source: General Operating (State) Number of Openings: 1 If Other, please denote the Name of a Grant: N/A Fringe Benefits: Yes Salary: Commensurate with qualifications and experience Physical Demands Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. EEO/AA/Non-Discrimination Statement: Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education. The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution. The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, Billy C. Black Building, Room 382, Albany, Georgia 31705 Director of Human Resources at 229-500-2026. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-500-3442. Disability Statement: Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer. Optional Applicant Documents: Required Applicant Documents: Resume
Cover Letter Application Types Accepted: Staff Employment Application Quicklink for Posting: www.albanystatejobs.com/applicants/Central?quickFind=51636 function checkForSelectedStatus(){ return true;}