Academic Advisor & Coordinator

Job description

Academic Advisor & Coordinator

Job no: 492530
Position Type: Full-Time
Location: Elgin, IL
Experience Level: Mid-Level
Categories: Academic Support
Role: Academic Advisor & Coordinator

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8 am - 5 pm. One evening per week 10 am - 7 pm. Two weekends per year. Must be able to modify their schedule and/or work additional hours to meet demands of the department.

Rate of Pay:

$55,203

FLSA Status:

Exempt

Grant Funded:

No

Job Summary:

Academic Advising
a. To assist students in clarifying their educational and career goals and establishing a clear pathway (action plan) to successfully complete the identified coursework, certificate, or degree requirements. The Academic Advisor will implement a prescribed communication plan with assigned student caseload using modalities such as meetings, phone calls, Skype, e-mails and text messages.

b. The Academic Advisor, in collaboration with the student, will establish a completion (education) plan for each student; Respond to the students or any reports or concerns through Early Alert, or other sources regarding students within his/her caseload.

c. To provide academic support services to students including teaching them to utilize the technology to self-serve and to refer them to programs and services on campus and in the community. The Academic Advisor will also be responsible for assisting the Associate Dean, in conjunction with other Offices, with the development, coordination, implementation and marketing a comprehensive student support system from admissions to completion by focusing on increasing retention rates, course completion rates, graduation and/or transfer to either a college/university, or entering the workforce.

To assist the Associate Dean with the coordination and facilitation of the following:

d. Assessment Initiatives. Identify gaps in efficiencies and effectiveness and develop and implement strategies that impact student success.
e. Spartan Alert Processes. Facilitation of Spartan Alerts. Ensure Spartan Alert data is documented and collected appropriately. Assist with reporting.
f. Transfer Services. Monitor, maintain and disseminate information impacting advising, educational planning and transferring processes (e.g. course and degree requirements changes, IAI updates, articulation agreements, institution-specific transfer stipulations).

Required Knowledge, Skills & Abilities:

1. Master’s degree required. Applicable coursework in Education, Human Relations, Psychology, Social Services, Human Services, College Student Personnel or related field.
2. Minimum one year experience advising individuals; three years of experience in a higher education environment.
3. Experience with university transfer process: IAI, GECC, articulation agreements.
4. Knowledge and competence in the application of student development theory including influences of culture, gender, class, environment, and age.
5. Advising skills including the ability, knowledge, and forward thinking to determine when a student requires additional professional help.
6. Strong oral and written communication skills, including the ability to develop and conduct presentations for a variety of student audiences.
7. Ability to analyze situations, identify solutions, and present recommendations.
8. Familiarity with higher education student persistence and retention interventions and strategies.
9. Must be able to maintain documentation for case management; Collect and analyze data and develop reports to demonstrate effectiveness of student success interventions.
10. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Desired Knowledge, Skills & Abilities:

Advising experience at a community college preferred.
Experience with Early Alert programs preferred

Essential Duties:

1. Provide academic advising focused on helping new, continuing and returning students with the exploration of their academic and career objectives; Establish a completion (education) plan for each student in assigned case load utilizing all available modalities to contact, advise, assist and monitor assigned students in successful completion of program requirements; Interpret and explain college policies and procedures.
2. Assist the Associate Dean and other Offices, with the development, coordination and implementation of a comprehensive student support system from admissions to completion by facilitating relevant workshops and participating in college events and initiatives that focus on increasing retention rates, course completion rates, graduation and/or transfer to either a college/university, or entering the workforce.
3. Monitor, maintain and disseminate information impacting advising, educational planning and transferring processes (e.g. course and degree requirement changes, IAI updates, articulation agreements, institution-specific transfer stipulations).
4. Facilitation of Spartan Alerts to assigned advisor.

Other Duties:

Other duties as assigned that pertain to the job description.
Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Visual Acuity (arm’s length)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 3/15/2019 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Advertised: March 7, 2019 Central Standard Time
Applications close:

 

 

 

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Job No:
Posted: 3/8/2019
Application Due: 5/7/2019
Work Type:
Salary: