Posting Details

Job Posting Information

Vacancy Type SHRA Is Internal Transfer Only No Time Limited? No Time-Limited Appointment Length Title Administrative Support Specialist Band Level Journey Working Title Administrative Support Specialist Salary Range $31,200 - $53,083 Anticipated Hiring Range Commensurate with Experience ($24,000 - $27,000) Salary Grade Equivalency 61 Position Number 00107470 Work Schedule M-F flexible between hours 8a and 5p Does the regular and recurring schedule of this position result in the employee working more than ½ of their hours between 4 pm and 8 am? (Meal periods do not count). No Full Time Equivalent (FTE) 0.75 Department 111401 - Agricultural and Human Sciences Department Agricultural and Human Sciences Job City & State Raleigh, NC Primary Function of Organizational Unit

Project Youth Extension Service (YES) is a national internship program that engages young people from selected universities to deliver leadership and educational programs for youth of military families. Participating interns are located throughout the United States and US territories and facilitate experiential learning programs tailored to meet the needs of reserve component youth impacted by military deployments.

Essential Job Duties

This Administrative Support Specialist position will provide daily fiscal record keeping, budget forecasting, budget/expenditure reporting, invoice/reimbursement processing, and financial analysis/forecasting for Project Youth Extension Service (YES).

Other Work/Responsibilities

Other duties as assigned.

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Departmental Required Skills

• Experience reconciling budgets and tracking expenditures.
• Produce budget reports and maintain correct balances.
• Process travel.
• MS Office suite experience.
• Good verbal and written communication.

Preferred Experience, Skills, Training/Education

• Experience using PeopleSoft, WolfReports to provide and maintain accurate budget information and status reports.

Required License or Certification

N/A

Special Instructions

Applicant required documents: Cover Letter, Resume, Contact Information for References

Job Open Date 03/06/2019 Must Be Open Until---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/13/2019 Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date 04/01/2019 Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at www.wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?
   • NCSU Website
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other
2. * If you selected "Other" for the previous question, please provide the source you learned about this opportunity from.

   (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
   • High school diploma/GED and at least one year of office support experience
   • Associate's, Bachelor's, Master's, or Doctorate in any field
   • Combination of post high school education and/or experience in office support to equal at least 1 year
   • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
   • None of the above
4. * Please describe your experience with managing and reconciling financial accounts.

   (Open Ended Question)

5. * Do you have experience with preparing and managing a budget?
   • Yes
   • No
6. * Please describe your experience processing invoices and travel reimbursements below.

   (Open Ended Question)

7. * Briefly describe your experience, if any, with WolfReports; PeopleSoft (Financials and Human Resources).

   (Open Ended Question)

8. * Are you efficient with MS Office programs?
   • Yes
   • No
9. * Do you have excellent verbal and written communication?
   • Yes
   • No

Application Materials Required Required Documents

1. Resume
2. Cover Letter
3. Contact Information for References

Optional Documents