Associate Director of Provost Communications

Job description

Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-03-06
Req: JR04326
Department71687 Vice President Office - Comm

About the UnitUniversity Communications focuses on building the brand, enhancing the reputation and growing public understanding of the University of Chicago, where rigorous inquiry shapes fields, creates a transformative education and experience, and confronts the most important problems of our time. The communications team in collaboration with UChicago Creative, the University’s in-house creative agency, specializes in content creation, media relations, public affairs, brand strategy, and video and audio production for the University, while serving as a communication partner and center of excellence across UChicago.

Job Information

Job Summary:

Based within the University’s Office of Communications, the Associate Director of Provost Communications will provide communications support for the Office of the Provost’s leadership team, including among others the Deputy and Vice Provosts, and also collaborate closely with academic divisions, professional schools, centers, institutes and other University units. This individual will ensure that communications for the Office of the Provost are coordinated and streamlined with overall University communication efforts. The candidate must be an exceptional, highly-organized project manager with attention to detail and a strong communicator.

Reporting to the Executive Director and Chief of Staff in the University’s Office of Communications with a dual reporting relationship to the Associate Provost and Chief of Staff for the Office of the Provost, the Associate Director of Provost Communications’ responsibilities include:


  • Developing and implementing a communications strategy to support the Office of the Provost. This should include a comprehensive and effective internal communications plan for the many programs and activities across the Office of the Provost.
  • Serving as the central communications lead for the Office of the Provost and the main point of contact to whom all Office of the Provost staff direct their communications needs; assessing, triaging, and swiftly managing all Office of the Provost communications needs.
  • Ensuring that all Office of the Provost communications are streamlined, managed effectively, and deployed successfully and on schedule.
  • Developing and executing key internal and external messages in order to communicate to key constituents initiatives of the Office of the Provost leadership team and their respective impact.
  • Ensuring timely distribution of information about news, events, and other initiatives, including regular messages to the Office of the Provost’s email lists.
  • Overseeing, writing and/or editing Office of the Provost updates, invitations, talking points, and other materials, including one-time reports. Producing materials and messages from draft creation through to distribution of the final product. Talking points and other materials may be at the request of senior leadership within the Office of the Provost, or their designees.
  • Supporting implementation of internal events, including logistics and content (agendas, presentations, video, external speakers, etc.) for internal meetings of all sizes.
  • Supporting organizational announcements and change management communications as needed.
  • Developing and implementing metrics to assess the effectiveness and impact of internal


  • Proven ability to lead and work effectively horizontally and vertically.
  • Demonstrated skill and willingness to take initiative and to proactively anticipate organizational needs including the ability to meet external and internal deadlines.
  • Exceptional time and project management and organizational skills including the ability to meet external and internal deadlines.
  • Exceptional oral and written communications skills required for the effective delivery of the Office of the Provost’s priorities.
  • A working knowledge of Microsoft Word, Excel, and PowerPoint as well as social media and web tools. Ability to create distinctive PowerPoint presentations preferred.
  • Knowledge of grammar, punctuation, spelling and style.
  • Interpersonal skills.
  • Editing skills.
  • Creativity skills.
  • Problem-solving skills.
  • Decision-making skills.
  • Ability to work independently with a high degree of initiative.
  • Attention to detail.
  • Ability to maintain confidentiality. Ability to handle complex and confidential information with discretion.
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.

Additional Requirements

Education, Experience, or Certifications:


  • Bachelor's degree required


  • A minimum of 8+ years of professional experience in relevant communications, public relations, higher education, or related roles required.
  • Experience overseeing production of marketing and communication materials preferred.
  • Knowledge of communications best practices including technology preferred.
  • Proven success in communications for higher education and/or non-profit organizations preferred.
  • Demonstrated ability to influence people to meet goals and deadlines, work collaboratively with senior leadership, consultants, colleagues, and other constituents.

Working Conditions and Physical Requirements:

  • Requires some travel to off-campus locations

Required Documents:

All required documents must be submitted to be considered for this position

  • Resume
  • Cover Letter
  • Reference list

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit EligibilityYes

Pay FrequencyMonthly

Pay RangeDepends on Qualifications

Scheduled Weekly Hours37.5


Job is Exempt?Yes

Drug Test Required?No

Does this position require incumbent to operate a vehicle on the job?No

Health Screen Required?No

Posting Date2019-03-06-08:00

Remove from Posting On or Before2019-09-06-07:00

Posting Statement:The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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Job No:
Posted: 3/7/2019
Application Due: 5/11/2019
Work Type: