Grant Senior Secretary

Job description

Posting Information

Posting Information

Posting Number 2019303 Posting/Functional Title Secretaries & Adm Assist, Excpt Legal, Medical, & University Pay Plan Title Grant Senior Secretary Location Austin Department Educational Talent Search Recruitment Type Open to All Job Type Full-Time Monthly Salary $2,525.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

High school diploma or equivalence
Experience in secretarial or administrative work
Ability to organize and prioritize tasks in accurate and timely manner
Ability to coordinate a variety of work activities and work as part of a team
Ability to manage multiple deadlines, tasks, projects and assignments with minimal supervision
Experience with fiscal and/or budget management
Ability to effectively communicate verbally in a courteous manner with internal and external contacts
Ability to communicate effectively both orally and in writing
Ability to develop and maintain accurate and comprehensive records and files.
Skilled in operating office equipment, including copiers, fax machines and multi-line telephones
Ability to operate a personal computer with Microsoft Windows and Office software, including Outlook, Excel, Power Point, Publisher, and Word

Preferred Qualifications

Bachelors degree preferred
Two years experience in complex secretarial or administrative work in a fast paced environment
Experience working with federally funded programs or projects, particularly those involving high school students
Applicants who have succeeded in overcoming obstacles similar to those encountered by the Talent Search Program population
Bilingual candidates with Spanish proficiency
Experience working with SAP to reconcile budgets, enter Purchase orders, requisitions, and other financial documents
Experience with Excel worksheets to manage budgets, including formulas and complex data analysis
Willingness to work occasional nights and weekends
Commitment to student community of inclusiveness, diversity and social justice

Job Description

Reports to the Educational Talent Search Director. The Grant Senior Secretary is responsible for oversight of administrative operations of one federally funded Talent Search program.
Performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.
May be required to work occasional nights and weekends.
Continuation of this position is contingent on satisfactory performance and project funding.
Employment with Texas State University is contingent upon the outcome of a criminal history background check.

Job Duties

Record budget transactions
Maintain a program shadow budget
Ongoing tracking and reconciliation of the Talent Search Program budgets to ensure compliance with university and U.S. Department of Education regulations
Prepare and process requisitions/invoices for purchases
Submit monthly budget reports
Hire, train, schedule and supervise student employees and evaluate work performance
Make travel arrangements and prepare travel applications and vouchers
Maintain program files and review for completeness
Maintain an electronic records management system (Blumen database) to ensure accurate record keeping and reporting of program services
Provide administrative and technical support to the Director in monitoring performance objectives to ensure accurate and timely completion of the Department of Education Annual Performance Report
Process incoming and outgoing mail
Assist Director by preparing and processing forms needed for efficient office/program operations
Assist in coordinating, organizing, and implementing college readiness, cultural and developmental student activities
Answer a multi-line phone, transfer and screen calls as needed; take detailed messages
Perform other duties as assigned

Additional Information to Applicants

Applicant must have a valid Texas Driver’s License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Job Open Date 03/06/2019 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME., Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system. Legal and Required Notices

Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.


Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link http://jobs.hr.txstate.edu/postings/24519 Applicant Document Required Documents
  1. Resume
Optional Documents
  1. DD 214/DD1300
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you currently hold or have the ability to obtain a drivers license within 90 days of employment?
    • Yes
    • No

 

 

 

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Job No:
Posted: 3/7/2019
Application Due: 5/6/2019
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