Posting Details

Posting Details

Posting Number S02691P Working Title Grants Coordinator Department CED Business Office About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Part Time Work Schedule Additional Schedule Information

Flexible 30 hour work week between Monday and Friday, 8AM-5PM

Advertised Salary Commensurate with Experience Posting Date 03/05/2019 Open until filled Yes Closing Date Proposed Starting Date 03/19/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Grants & Contracts Professional Pay Grade FLSA Job Family FTE .75 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

To serve as Grants Coordinator at the College of Environment and Design.

Knowledge, Skills, Abilities and/or Competencies

Graduation from an accredited college or university and one to two years of direct experience in the area of research support assisting PIs with pre-award proposal development and administrative post-award management; an equivalent combination of education and experience.

Familiarity with grant related terminology and procedures, both pre- award and post-award grant processes. Proficient with Microsoft Office. Familiar with the UGA Sponsored Projects Administration and its portal system.
Bachelors degree preferred; Minimum 1-2 years grant experience.

Physical Demands

Sitting and/or standing for extended periods of time.
Primarily seated at computer for majority of time.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Pre-Award: This position manages all aspects of pre-award stages of grant and/or research/project MOU funding, including but not limited to: serve as liaison between SPA,CED PIs, and college administrators regarding research administration questions; assist CED faculty with their proposal development and submission; read RFPs to interpret agency philosophy, policies, regulations and guidelines and/or interpret, clarify, and document diverse agency requirements, procedures and policies; provide direct support in crafting accurate budgets and budget justifications, cost share budget development including compliance with UGA and federal policies for salary, fringe benefit rates, indirect costs, travel, and all other budget components including subcontractor’s adherence to internal legal considerations and ensure timely funding and continuation accounts by assisting PIs in filling out and submitting Pre-Award and Pending documents to SPA; provide formats for various proposal components; ensure compliance with agency guidelines and all applicable federal, state, and university regulations, such as animal and human subject use, debarment and suspension, drug-free workplace, etc. in proposal content; work with SPA for final submission of grant; verify that proposals have been received and that appropriate follow-up has occurred; work with SPA and faculty to negotiate and authorize agreements on behalf of UGA or its research foundation although on some issues it may defer to Legal Affairs.

Percentage of time 35 Duties/Responsibilities

Duties/Responsibilities

Post-Award: This position manages all aspects of post-award grant and/or research/project MOU funding including but not limited to: review terms and conditions of awards; review awarded budgets and assist in development of re-budgeting as requested by sponsors; assist with No-Cost Extension requests guiding PIs as they provide justifications for NCEs, budgets, a summary of current expenses, and any other documents required by sponsor for NCEs; assist in gathering information for post award reporting for final, quarterly, and other reports required by the sponsor; coordinate with senior accountant on payroll for faculty/staff paid from grants; process all reimbursements and external vendor payments for all grants; perform other functions such as periodic review of accounts, processing of budget amendments and journal vouchers, handle rejected purchase and check requests, work closed/over drafted accounts, initiate journal vouchers and/or budget amendments to adjust indirect costs to current expenditures, and such other functions as necessary in a timely, accurate and professional manner; monitor and manage accounts payable and accounts receivable for each grant; provide monthly budget status reports to all PIs.

Percentage of time 40 Duties/Responsibilities

Duties/Responsibilities

This position will develop a model CED Grants/MOU Development and Submission Process (Pre-award and Post-award tasks with associated timelines, etc.) that may include but not be limited to: develop typical timeline for grant/MOU development and submission; develop CED guidance and policies related to grant/MOU development and submission model; develop CED version of SPA budget worksheet; guide and train faculty regarding the CED model process; investigate and identify prospective discipline-appropriate research funding sources with their eligibility criteria, deadlines, etc.

Percentage of time 25 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents

1. Resume/CV

Optional Documents

1. Cover Letter