Job location: Hyde Park Campus

Employment Type: Part-time
Posted data: 2019-03-05
Req: JR04317
Department11420 Lab Academic Divisions & Departments

About the UnitThe University of Chicago Laboratory Schools provides one of the world's most outstanding pre-collegiate educational experiences. Because Lab is part of the University of Chicago, the importance of intellectual life—of thought and exploration—infuses all aspects of our curriculum and students in every grade benefit from outstanding UChicago academicians and access to unmatched resources. John Dewey—one of the great minds in education—established the Schools in 1896 as a place to explore and implement his theories on childhood education. Today’s students still benefit from his vision, and today’s Lab faculty are recognized as experienced leaders in their field. Families who choose Lab care deeply about curiosity, inquiry, and creativity. Approximately 60 percent of Lab families are affiliated with the University, half live in Hyde Park, and the rest come from across Chicago, the suburbs, and northern Indiana. Lab’s student body reflects the diversity that is deeply valued by the Schools and its community; approximately half of our 2,000 students are people of color and families report speaking nearly 40 different languages in their homes. The Laboratory Schools seek the finest employees—people who wish to inspire a love of learning in our students and join a vibrant learning community. We employ people with a wide range of skills and training, in many different disciplines. At Lab, we value learning experientially, exhibiting kindness, and honoring diversity. We seek employees who share a similar commitment to these values. Lab people are engaged and excited by our mission of igniting and nurturing an enduring spirit of scholarship, curiosity, creativity, and confidence in the youngest members of the University of Chicago’s academic community. The Laboratory Schools is a great place to work and our connection to the University provides our faculty and staff with opportunities that would be nearly impossible to match in any other environment.

Job Information

Job Summary:

Performs clerical, communications, and other program support as assigned. Serves as a secondary point of contact communicating with parents and guardians, teachers, staff, and students on a daily basis. Provides clerical support including, but not limited to, answering phone calls, emailing, managing student's academic files, and copying, filing, scheduling student/family meetings and scheduling conference room reservations. Act as department clerical support for the Learning & Counseling (L/C) Department Faculty members. May assist with receiving, processing and filing staff reimbursements along with other university paperwork while maintaining all necessary files for proper documentation of department activities. Develops and maintains an understanding of the organization and culture of the Laboratory Schools. *This is a NINE-month position (Monday-Thursday 7:30am-12:30pm)

Responsibilities:

• Correspond and communicate with parents and guardians, staff, teachers, and students in person, via email/electronic platforms, and phone.
• Assist with other office related tasks as requested including but not limited to maintaining student information and files and ordering and maintaining office supplies
• Assist the L/C as requested. Provide clerical support to the department members which may include copying class materials and other clerical related support.
• Answer general questions via phone and email and forward calls to the appropriate person.

Competencies:

Candidates must demonstrate the following competencies:

• manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with parents, students, administration, staff, faculty, outside vendors, and others; communicate effectively in English, both orally and in writing;

• identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team;

• use or learn a range of position-­related software applications;

• significant reception and clerical experience required, preferably in an academic environment;

• knowledge of Mac computers, Google Suite, & Microsoft Word and Excel required;

• experience with database systems required, preferably with PowerSchool, Naviance, Schoology, and Google

Additional RequirementsEducation, Experience or Certifications:Education:

• High School Diploma required

• Bachelor's Degree preferred

Experience:

• Experience working in a school setting strongly preferred.

• Google programs; ability to organize work, compose correspondence, and maintain records required;

• Attention to detail and follow through required;

• Excellent organizational skills and a high degree of flexibility and initiative required;

• Demonstrated ability to read and understand basic documentation such as Help screens and departmental handouts required

Working Conditions and Physical Requirements:

• Ability to carry or lifts loads of up to 25 lbs.

• Ability to sit for up to 2 hours Ability to sit for 2 hours to 4 hours

• Ability to use computers extensively for up to 2 hours

• Ability to use computers extensively for 2 hours to 4 hours

• Ability to climb stairs up to 2 stories Ability to operate equipment necessary to perform the job

• Ability to push/pull objects of up to 25 lbs.

• Ability to stand for 2 hours to 4 hours

• Ability to stand for up to 2 hours

• Ability to Use Standard Office Equipment

Required Documents:

• Resume

• Cover letter

• Professional References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Pay Range:

$15.88 - $18.54

Benefit EligibilityYes

Pay FrequencyHourly

Pay RangePlease refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours20

Union024- Local 743, I.B.T. Clerical

Job is Exempt?No

Drug Test Required?No

Does this position require incumbent to operate a vehicle on the job?No

Health Screen Required?No

Posting Date2019-03-05-08:00

Remove from Posting On or Before2019-09-05-07:00

Posting Statement:The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  http://securityreport.uchicago.edu.  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.