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CTE Administrative and Financial Assistant

Employer
University of Virginia
Location
Charlottesville, VA

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Job Details

Job location: Charlottesville, VA


Employment Type: Full-time
Posted data: 2019-03-04
Req: R0003526
The University of Virginia seeks applicants for a CTE Administrative and Financial Assistant to support The Center for Teaching Excellence (CTE): https://cte.virginia.edu/. The CTE is a pan-University center for collegial community and committed conversation about teaching at all levels and in all academic disciplines. The Center offers a number of programs, services, and resource materials designed to enhance the teaching abilities of faculty and teaching assistants at the University of Virginia.

The University of Virginia seeks applicants for a CTE Administrative and Financial Assistant to support The Center for Teaching Excellence (CTE): https://cte.virginia.edu/. The CTE is a pan-University center for collegial community and committed conversation about teaching at all levels and in all academic disciplines. The Center offers a number of programs, services, and resource materials designed to enhance the teaching abilities of faculty and teaching assistants at the University of Virginia.

The CTE Administrative and Financial Assistant will perform a variety of professional and operational duties that facilitate the operations of the CTE. Primary responsibilities include the following:

  • Manage day-to-day financial operations of the Center;
  • Prepare initial annual budgetary recommendations for approval by Director by considering past requirements, past expenditures, present programs, and anticipated programing plans;
  • Inform and advise CTE staff members on the financial health of Center initiatives and programs;
  • Maintain financial and personnel records of CTE;
  • Work closely with the Director to support a range of projects, including for example:
    • management of Center-wide annual reporting processes
    • support of personnel search and hiring processes
    • support and administration of internal and external grants
    • research to support grant proposals
    • representation on committees
    • management and support of  select events;
  • Support, as needed, the Center’s program and logistics coordinators;
  • Oversee the maintenance of the Center’s physical and technology infrastructure.

Position Requirements

  • A bachelor's degree with at least three years of experience; a bachelor’s degree in finance or accounting may substitute for some experience;
  • Extensive experience with financial accounting software, Microsoft Word, Microsoft Excel, Microsoft Outlook;
  • Ability to work independently to develop budgets, perform financial administration and reconciliation, and creatively address the Center’s evolving financial needs;
  • Experience analyzing financial data, preparing user friendly reports, and explaining complex regulations and policies to a generalist audience;
  • Ability to synthesize large amount of information and provide well-reasoned advice and/or options for ensuring success.
  • Ability to present complex information to a range of audiences;
  • Ability to work both independently and as part of a team;
  • Excellent oral and written communication in daily interactions;
  • Ability to articulate the University's and CTE’s educational mission, strategic aims, and programs;
  • Experience with Oracle, UBI, WorkDay, TravelUVA, ExpenseUVA, Slack, and UVABox is preferred.

To apply, visit https://uva.wd1.myworkdayjobs.com/UVAJobs and search for Administrative and Financial Assistant. Complete a Staff Application online and attach a cover letter, resume, and contact information for three references. The position will remain open until filled.  The anticipated salary range is $45,000 - $65,000.


Questions regarding the application process should be directed to Ashley Cochran, Senior Academic Recruiter at alc6dk@virginia.edu.

Position Requirements

  • A bachelor's degree with at least three years of experience; a bachelor’s degree in finance or accounting may substitute for some experience;
  • Extensive experience with financial accounting software, Microsoft Word, Microsoft Excel, Microsoft Outlook;
  • Ability to work independently to develop budgets, perform financial administration and reconciliation, and creatively address the Center’s evolving financial needs;
  • Experience analyzing financial data, preparing user friendly reports, and explaining complex regulations and policies to a generalist audience;
  • Ability to synthesize large amount of information and provide well-reasoned advice and/or options for ensuring success.
  • Ability to present complex information to a range of audiences;
  • Ability to work both independently and as part of a team;
  • Excellent oral and written communication in daily interactions;
  • Ability to articulate the University's and CTE’s educational mission, strategic aims, and programs;
  • Experience with Oracle, UBI, WorkDay, TravelUVA, ExpenseUVA, Slack, and UVABox is preferred.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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