CTE Administrative and Financial Assistant

Job description

Job location: Charlottesville, VA


Employment Type: Full-time
Posted data: 2019-03-04
Req: R0003526
The University of Virginia seeks applicants for a CTE Administrative and Financial Assistant to support The Center for Teaching Excellence (CTE): https://cte.virginia.edu/. The CTE is a pan-University center for collegial community and committed conversation about teaching at all levels and in all academic disciplines. The Center offers a number of programs, services, and resource materials designed to enhance the teaching abilities of faculty and teaching assistants at the University of Virginia.

The University of Virginia seeks applicants for a CTE Administrative and Financial Assistant to support The Center for Teaching Excellence (CTE): https://cte.virginia.edu/. The CTE is a pan-University center for collegial community and committed conversation about teaching at all levels and in all academic disciplines. The Center offers a number of programs, services, and resource materials designed to enhance the teaching abilities of faculty and teaching assistants at the University of Virginia.

The CTE Administrative and Financial Assistant will perform a variety of professional and operational duties that facilitate the operations of the CTE. Primary responsibilities include the following:

  • Manage day-to-day financial operations of the Center;
  • Prepare initial annual budgetary recommendations for approval by Director by considering past requirements, past expenditures, present programs, and anticipated programing plans;
  • Inform and advise CTE staff members on the financial health of Center initiatives and programs;
  • Maintain financial and personnel records of CTE;
  • Work closely with the Director to support a range of projects, including for example:
    • management of Center-wide annual reporting processes
    • support of personnel search and hiring processes
    • support and administration of internal and external grants
    • research to support grant proposals
    • representation on committees
    • management and support of  select events;
  • Support, as needed, the Center’s program and logistics coordinators;
  • Oversee the maintenance of the Center’s physical and technology infrastructure.

Position Requirements

  • A bachelor's degree with at least three years of experience; a bachelor’s degree in finance or accounting may substitute for some experience;
  • Extensive experience with financial accounting software, Microsoft Word, Microsoft Excel, Microsoft Outlook;
  • Ability to work independently to develop budgets, perform financial administration and reconciliation, and creatively address the Center’s evolving financial needs;
  • Experience analyzing financial data, preparing user friendly reports, and explaining complex regulations and policies to a generalist audience;
  • Ability to synthesize large amount of information and provide well-reasoned advice and/or options for ensuring success.
  • Ability to present complex information to a range of audiences;
  • Ability to work both independently and as part of a team;
  • Excellent oral and written communication in daily interactions;
  • Ability to articulate the University's and CTE’s educational mission, strategic aims, and programs;
  • Experience with Oracle, UBI, WorkDay, TravelUVA, ExpenseUVA, Slack, and UVABox is preferred.

To apply, visit https://uva.wd1.myworkdayjobs.com/UVAJobs and search for Administrative and Financial Assistant. Complete a Staff Application online and attach a cover letter, resume, and contact information for three references. The position will remain open until filled.  The anticipated salary range is $45,000 - $65,000.


Questions regarding the application process should be directed to Ashley Cochran, Senior Academic Recruiter at [email protected].

Position Requirements

  • A bachelor's degree with at least three years of experience; a bachelor’s degree in finance or accounting may substitute for some experience;
  • Extensive experience with financial accounting software, Microsoft Word, Microsoft Excel, Microsoft Outlook;
  • Ability to work independently to develop budgets, perform financial administration and reconciliation, and creatively address the Center’s evolving financial needs;
  • Experience analyzing financial data, preparing user friendly reports, and explaining complex regulations and policies to a generalist audience;
  • Ability to synthesize large amount of information and provide well-reasoned advice and/or options for ensuring success.
  • Ability to present complex information to a range of audiences;
  • Ability to work both independently and as part of a team;
  • Excellent oral and written communication in daily interactions;
  • Ability to articulate the University's and CTE’s educational mission, strategic aims, and programs;
  • Experience with Oracle, UBI, WorkDay, TravelUVA, ExpenseUVA, Slack, and UVABox is preferred.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

 

 

 

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Job No:
Posted: 3/5/2019
Application Due: 5/4/2019
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