Manager, Travel and Corporate Card Program
- Employer
- University of San Diego
- Location
- San Diego
View more
- Administrative Jobs
- Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Manager, Travel and Corporate Card Program
Department Description:
The Finance Office is comprised of eight distinct operating units, all of which provide core financial services to the University of San Diego campus community. The Finance Office serves the needs of the university and its constituents. It is supported by the Controller’s Office which oversees the accounting, cashiering, procurement and student financial services operating units. The Tax and Compliance Office promotes compliance to federal and state tax laws, serves as a campus resource with respect to tax issues, and oversees the university’s accounts payable and payroll activities. The Budget and Treasury unit conducts budget planning, capital financing, endowment investment, and cash management. The Office of Risk Management oversees the university's insurance policies and loss control efforts.
It is our goal to provide innovative financial leadership and business solutions that support an exemplary educational experience for our students. Our mission is founded upon integrity, teamwork and preeminent resource stewardship to ensure USD’s financial strength for generations to come.
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.
Detailed Description:
Serving as a key member in the Finance Office, the Manager, Travel and Corporate Card Programs is an active participant in helping the university to meet its internal and external compliance objectives. The position will be responsible for the following key functions within the Reporting & Compliance Department:
1) Serve as the administrator for all university corporate card programs. In this capacity, the Manager will work closely with cardholders, Procurement Services, Accounts Payable, and the University Auditor to develop and uphold card procedures. This position will also provide oversight and ongoing review of the university's expense reimbursement policy as well as providing training and guidance to the campus community.
2) Serve as the administrator for the university's corporate travel spend program, working with our travel fulfillment partner to drive efficiency in corporate travel spend. Responsible for vendor relationships with travel agents, car rental companies, hotels, etc.
This position receives supervision from the Director, Treasury and Financial Systems.
Duties & Responsibilities:
- Serve as the administrator for all university corporate card programs.
- Serve as the administrator for the university's corporate travel program.
- Creates and maintains webpage and training for campus user support for both the corporate card and travel programs.
- Assists in the preparation and data gathering for external audits as well as internal audits. Prepares audit schedules and related transactions as assigned.
- Serves as backup support for Accounts Payable Manager for analyzing, matching and reconciliation of ACH and check payments. Ensure all transactions are reviewed and analyzed prior to payment run initiation and prior to any payments sent externally. Report errors or issues to AVP to ensure timely resolution before final payment request is completed.
- Leads projects as assigned by Director, Treasury & Financial Systems. Exercises professional judgment in the accomplishment and resource-utilization of assigned projects.
Job Requirements:
Minimum Qualifications:
- BA/BS in Accounting, Business Administration or other related field, and three years of progressively responsible accounting/procurement related work.
- Two additional years of highly relevant experience (in addition to the three years of related experience) may substitute for college education.
- Must demonstrate excellent customer service and the ability to deal with sensitive issues and challenging customers.
Preferred Qualifications Beyond Minimum Qualifications:
- Current or prior management and training experience.
- Experiences in expense reimbursement, interpretation of IRS publications, and procedure development.
- Higher education experience strongly preferred.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Posting Salary:
Commensurate with experience; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Special Application Instructions
Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu
Additional Details:
Hours: 37.5 hours per week; Monday - Friday, 8:30 am. - 5:00 p.m.
Closing date: Open Until Filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.
To apply, visit http://jobs.sandiego.edu/cw/en-us/job/492572/manager-travel-and-corporate-card-program
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Organization
The University of San Diego is a Roman Catholic institution committed to advancing academic excellence, expanding liberal and professional knowledge, creating a diverse and inclusive community, and preparing leaders dedicated to ethical conduct and compassionate service.
Located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean, the campus is a community treasure, with Spanish Renaissance-inspired buildings and breathtakingly beautiful landscapes.
Chartered in 1949, the university enrolls more than 7,000 students and is known for its commitment to teaching, the liberal arts, the formation of values and community service. In less than 60 years, the University of San Diego has grown from a local college with 50 students and a handful of professors to a nationally ranked university. This achievement is the direct result of a single, unwavering expectation: academic excellence.
USD offers more than 60 bachelor's, master's and doctoral degrees. The university adds depth to education by inspiring students to grow spiritually, morally and socially. The breadth of programs and depth of facilities means that students can easily find a course of study that ignites their intellectual fire. In the classroom, coursework across disciplines encourages students to develop their critical thinking skills.
Small class size means the instructors know their students and can stimulate curious minds with anything from participation in a research project to an after-class discussion on topic. Instructors welcome the free exchange of complex ideas in an environment of tolerance and civility. In this environment, students begin a lifelong habit of appreciating and cultivating their individual gifts.
To complement this instruction, the university's Honors program provides a challenging curriculum for USD's uniquely motivated students. The university also holds memberships in several honor societies, including Phi Beta Kappa.
While intellectual growth is key, USD adds depth to the education experience by inspiring students to grow spiritually, morally and socially. An active faith community invites widespread student participation. In the classroom, study is accompanied by an examination of ethics and values University of San Diego students inquire freely and challenge ideas, exercise moral, spiritual and social judgment, serve others, and contemplate social justice in their lives and in their chosen fields. These students are truly educated. These students achieve excellence.
Students, faculty and staff are active members of the community, volunteering time and expertise, fostering friendships, and working to preserve the region’s unique character. With a population of more than 7,500 students and approximately 2,000 employees, the university impacts the life of the area economically, politically and socially. In turn, the university welcomes the community to participate in campus life, through classes, special events, sports, forums and tours.
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