Assistant Director of Development, UChicago Arts

Job description

Job location: 5235 S. Harper Court - Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-02-20
Req: JR04202
Department4261210 Logan

About the UnitThe University of Chicago supports an ambitious suite of initiatives and programs to enhance the existing UChicago Arts landscape. These include the Arts + Public Life initiative and its flagship projects on the Arts Block in Washington Park, the Arts, Science + Culture Initiative, the Richard Mary L. Gray Center for Arts and Inquiry and the Reva and David Logan Center for the Arts. These University-wide arts programs join academic departments and programs in the Division of the Humanities and the College, as well as professional organizations including the Court Theatre, Oriental Institute Museum, Smart Museum of Art and University of Chicago Presents, and more than 60 student arts organizations, in forging an integrative model for practice, presentation and scholarship. Building on this work, the Provost’s Arts Steering Committee has developed a vision for the future of the arts that includes efforts to enhance public and campus art and develop new support for architecture, media art and design and experimental performance. To learn more please visit The University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, is raising $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. The campaign supports priorities in every division, school, department, and institute. Along with its fundraising goal, the campaign has an equally ambitious goal of engaging 125,000 alumni and friends through intellectual, professional, and social activities on campus, around the world, and online.

Job Information

Job Summary:

Reporting to the Director of Development in a dual role within Alumni Relations and Development (ARD) and UChicago Arts, the Assistant Director of Development manages key development functions and provides fundraising support for the Reva and David Logan Center for the Arts, The Richard L. and Mary Gray Center for Arts & Inquiry, Arts, Science + Culture Initiative and Arts + Public Life. In this role, the successful Assistant Director will focus on providing revenue for these diverse units in the following three essential areas:

  • Foundation, Government and Corporate Support: Proactively seek grant opportunities and collaborate with Foundations and Corporate Relations in ARD to pursue successful grant awards and report on fund usage.
  • Individual / Annual Giving: Assist the Director of Development in developing an individual annual giving program and identifying gift opportunities for new, emerging and prospective donors.
  • Stewardship: Maintain exceptional relationships with funders at every level by working with the Director to communicate impact and involve funders in events, activities and initiatives that interest them.

To be successful, the Assistant Director of Development must

  • Be highly organized, adaptable and results-driven with outstanding attention to detail.
  • Possess the ability to take swift action, leverage available resources and build internal relationships to elevate fundraising efforts for UChicago Arts.
  • Demonstrate a passion for and an interest in visual and performing arts.


  • Collaborate to create, and take the lead in maintaining, materials and systems for grant letters of interest, proposals, awards and reports.
  • Write grant proposals and complete grant applications and reports by deadline and maintain grant documentation.
  • Identify new grant opportunities and coordinate with ARD Foundation Relations.
  • Engage with program officers at foundations to solicit proposal invitations as appropriate or directed.
  • Identify opportunities for alumni, parents, members of the community and prospective donors to engage with UChicago Arts and qualify prospective donors for potential giving capacity.
  • Manage, with Director of Development, assigned portfolio to cultivate volunteer and annual giving pipeline.
  • Cultivate, maintain and strengthen prospective donor ties to the University.
  • Complete cultivation, qualification and stewardship visits with Director of Development as assigned.
  • Use the prospect database to account for individual visit and contact activity.
  • Support participation giving goals and solicit annual gifts as assigned.
  • Manage, track, and code, in tandem with colleagues, inquiries and interactions with prospective donors resulting from communications that focus on increasing participation, revenue, and engagement.
  • Draft high-quality stewardship reports, impact statements and annual public reports for individual donors, foundations and the public as necessary.
  • Prepare correspondence, reports, spreadsheets, informational materials, and presentations.
  • Proofread high-level communications by ensuring consistency, grammar, punctuation, usage, spelling, and style of these materials.
  • Keep manager and leadership apprised of grant, annual giving and stewardship status.
  • Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
  • Perform other duties as assigned.


  • Demonstrate exceptional written and verbal communication
  • Collaborate thoughtfully, working as an eager and conscientious member of a complex team, including teammates in ARD, within the UChicago Arts units, among colleagues across UChicago and with external partners
  • Demonstrate curiosity, creativity, and a willingness to serve the team
  • Approach tasks proactively and independently

Additional Requirements

Education, Experience or Certifications:


  • Bachelor’s degree or higher required.


  • A minimum of two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience required.  
  • Proven grant writing and reporting experience required. Foundation relations experience preferred.
  • Proven competency with annual giving programs and campaigns required.

Technical Knowledge or Skills:

  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the ARD including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access, as well as multiple web-based systems.
  • Ability to run reports, display complex data and use formulas in Excel required.

Working Conditions and Physical Requirements:

  • Willingness and ability to travel to campus and/or non-campus locations for University business.
  • Willingness and ability to work evenings and weekends.

Required Documents:

  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit EligibilityYes

Pay Frequency

Pay RangeDepends on Qualifications

Scheduled Weekly Hours37.5


Job is Exempt?Yes

Drug Test Required?No

Does this position require incumbent to operate a vehicle on the job?No

Health Screen Required?No

Posting Date2019-02-20-08:00

Remove from Posting On or Before2019-08-20-07:00

Posting Statement:The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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Job No:
Posted: 3/1/2019
Application Due: 3/29/2019
Work Type: