Job location: San Antonio TAMUSA

Employment Type: Full-time
Posted data: 2019-02-28
Req: R-017374
Job Title

Administrative Associate V

Agency

Texas A&M University - San Antonio

Department

Department Of Science And Mathematics

Proposed Minimum Salary

$15.00 hourly

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

This position is responsible for maintaining departmental records and serves as the first point of contact for the department. The Administrative Assistant serves as the assistant to the Department Chair and assists faculty with their office responsibilities. Must provide excellent customer service to the internal and external customers.
 

This position typically works Monday-Friday; 8 a.m. - 5 p.m. May work beyond normal office hours to include evenings, weekends, and peak times.

Responsibilities:

• Screens phone calls, responds to questions, and takes messages for the Department of Science and Mathematics and/or the College of Arts & Sciences; handles correspondence and prepares various reports as needed. Maintains active personnel files for department and assists in the processing of faculty applications, credentialing, approval and appointment letters. Maintains office equipment and assists in acquiring departmental supplies. Requires some independent decision-making.
• Assists the Chair of the Department of Science and Mathematics in maintaining academic, student, and financial records related to the activities of the department. Assists departmental faculty and staff with purchasing, travel planning and accounting tasks related to these.
• Assists faculty with routine office needs and works with university departments to complete various tasks.
• Verifies the class schedule and notifies students regarding class changes. Prepares textbook requests for departmental faculty. Prepares workload reports for departmental faculty. Sends communications to departmental faculty as required by the Department Chair.
• Performs other duties as assigned

Education and Experience:

• High school diploma and five years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

APPLICATION PROCESS:

Applications are accepted only through the online job portal at:

http://www.tamusa.edu/humanresources/job-opportunities/index.html

For Internal Applicants:

Go to your Workday Profile to upload your resume:

1) Select CAREER

2) From top of bar, select EDUCATION

3) Upload your resume by selecting the button - UPLOAD MY EXPERIENCE

4) Select file and submit resume

Applicants must complete the online application by either downloading your resume to auto-populate the application, or manually complete the application fields.

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.

After the Work History section in the application process, you can select UPLOAD to attach the following required documents.

1) Cover letter to include (3) professional references; and

2) Resume

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.

For External Applicants:

Applicants must complete the online application by either downloading your resume to auto-populate the application, or manually complete the application fields.

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.

After the Work History section in the application process, you can select UPLOAD to attach the following required documents.

1) Cover letter to include (3) professional references; and

2) Resume

In compliance with ADA, if accommodations are needed for the application process, please contact (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.