Manager of Projects and Planning

Location
New York City, New York
Posted
Feb 28, 2019
Institution Type
Other Organizations

The Andrew W. Mellon Foundation (“Foundation”) is a not-for-profit, grantmaking organization that seeks to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies. It makes grants in five core program areas (higher education and scholarship in the humanities; arts and cultural heritage; diversity; scholarly communications; and international higher education and strategic projects). The Foundation seeks a Manager of Projects and Planning for the Office of the Executive Vice President and Chief Operating Officer (COO).

Summary:
The Manager of Projects and Planning in the Office of the COO will be a project manager and strategic planner for the COO. The Manager will be a member of the COO’s team, and assist with the shaping, resource and time-tracking, and timely implementation of ongoing and new Foundation-wide projects that sustain and renew the COO’s directions in bridging operational and program work and serve as a critical resource to colleagues working across the organization. This position reports to the COO.

Position Details:
The primary responsibilities may include, but will not be limited to:

  • Working closely with the COO, and relevant operational and program staff, to timely deliver on strategic planning, tracking, and implementation for the COO in intra- and cross-departmental work of the office.
  • Developing documentation protocols, timelines, and effectively tracking resources and deliverables for strategic planning and implementation of new and continuing work overseen by the COO and team.
  • Assisting in budget development and tracking for COO-sponsored projects throughout the Foundation.
  • Liasing with members of the Foundation’s program, operational, finance and other staff about shared initiatives, grantmaking, operations, and communications.
  • Overseeing the planning, coordination, and execution of large- and small-scale meetings and convenings relating to the work of the COO’s office.
  • Providing project support, as needed, to other members of the COO team.
  • Helping maintain a work environment that is collegial, collaborative, outcomes-oriented, and efficient.

Required Skills and Experience:
The successful candidates will have the following qualifications:

  • Master’s degree or higher in an academic discipline related to higher education, the humanities, arts, public policy, business, or other relevant advanced degree
  • Superior organizational, project, and resource-management skills, with strong attention to detail
  • Experience managing multiple complex projects with multiple work streams, and with grace and aplomb
  • Budget management expertise
  • Exceptional oral, written, mathematical, technological, and visual communication and presentation skills
  • Demonstrated ability to influence and facilitate delivering results in a collegial manner. Position continually requires demonstrated poise, tact, sound judgment, diplomacy, humility, and aplomb.
  • Demonstrated ability to work independently and proactively in a fast-paced environment, structure projects, and prioritize time and task sequences
  • Familiarity with the grantmaking process and/or foundation operations
  • Willingness to travel
  • Broad curiosity
  • Outstanding work ethic
  • Well-developed empathy, emotional intelligence, and interpersonal skills
  • Currency with communications strategy and digital and social media
  • Technological savvy, and proficiency in MS Office Suite, as well as grant management software such as Fluxx
  • Certification in project management and demonstrated project management track record

The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.

Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume to: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5cd5c82a-9265-495c-8abc-b4756df8f809&jobId=263060&lang=en_US&source=CC3&ccId=19000101_000001

The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.

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