Senior Director of Sponsored Programs

Jacksonville, Alabama
Feb 28, 2019
Executive Administration Jobs
Other Executive Administration
Institution Type
Four-Year Institution

About Jacksonville State University

Founded in 1883, Jacksonville State University is a learning-centered university in Jacksonville, Ala., whose mission is to provide distinctive educational, cultural and social experiences for a diverse student population.

Located in the Appalachian foothills of northeast Alabama, almost midway between Birmingham and Atlanta, JSU is home to more than 8,500 students representing 61 countries. As a learning-centered university, it strives to challenge students academically in a responsive environment, meeting their educational, career and personal goals. As an academic institution, it seeks to produce broadly educated graduates prepared for global engagement. As a public, comprehensive university, it promotes excellence in scholarly and service activities consistent with its academic and professional strengths. For a complete list of Goals, Core Values and Strategies to fulfill this Mission, go to

Academically JSU, which has been dubbed “the friendliest campus in the South”, offers more than 45 degree programs; 63 graduate, post-baccalaureate, doctoral degree programs; and 11 certificate programs in a variety of disciplines that prepare graduates for meaningful careers and ongoing education. The University features six schools on its 459-acre campus - Arts and Humanities; Business and Industry; Education; Nursing and Health Professions; Human Services and Social Sciences; and Science. Most academic programs have discipline-specific accreditations, a reflection of their quality and JSU’s commitment to excellence.

For more information, visit

About the Position
Jacksonville State University invites applications and nominations for the position of Senior Director of Sponsored Programs beginning Summer 2019.

The Senior Director of Sponsored Programs will provide strategic leadership, direction, and management of all staff and activities in the Office of Sponsored Programs, with responsibility for advancing research initiatives of the University; oversight of proposal development, post-award implementation, close-out, and compliance for all stages of sponsored programs; budgeting; and evaluation of programs and processes using appropriate performance metrics. This position will develop policies and procedures for grants management, and systems and infrastructure to improve support and oversight for grant administration. This position will lead efforts to find appropriate grant opportunities for the University and will serve as the key expert for best practice in sponsored programs and grants administration, providing leadership in educating the University community on grantsmanship; supporting development and planning for research centers; and providing leadership for a collaborative, innovative, service-based approach to grants administration. This position will oversee compliance to administrative and fiscal award terms and assist with resolution of issues that may arise throughout the life cycle of awards.

Essential Responsibilities

  • Serve as the administrator for the Office of Sponsored Programs (OSP)
  • Provide oversight of all grant activity
  • Serve as liaison for OSP with deans, university administrators, and staff
  • Create and foster an environment of support for the University research and service community and offer appropriate training
  • Set goals, develop strategic plans, and implement programs to increase external and contract support for faculty and research centers
  • Assist administration in the development of policies to promote grants and contracts supporting the University’s mission, vision, and goals
  • Participate in planning discussions as needed for business purposes and organizational readiness for new administrative initiatives, which will impact grant administration, compliance, and support services
  • Direct the ongoing process of proposal development, including identification of viable opportunities, coordination with faculty, timeline management and submission based on instructions and evaluation criteria of funding sources
  • Provide or oversee training sessions on grants and contracts as needed to stimulate submission of grants/contracts and compliance with submission and administration requirements
  • Provide oversight for dissemination of electronic information about funding opportunities to faculty and staff on a regular basis
  • Provide faculty grant/contract facilitation and grant/contract submissions review for viability and potential for success of proposals
  • Coordinate with University personnel, including faculty, department heads, deans, vice-presidents and others, to respond to funding opportunities and review individual grant proposals with faculty and staff to ensure compliance
  • Provide oversight for writing sections for proposals that describe the University’s capabilities, management processes, and assessment plans
  • Work with University Institutional Research Review (IRB) Board to ensure institutional compliance
  • Prepare and/or supervise the preparation of reports and studies regarding opportunities for external funding of research, review criteria, and funding targets of proposal activity
  • Compile statistical reports and other data reports to the University administration, including monthly and annual reports, as well as other reports as needed
  • Monitor policy changes implemented by external sponsors
  • Oversee and assure compliance with administrative and fiscal terms of all grants
  • Review all grant award notices and coordinate with principal investigators/project directors, grants accountant, and other Finance and Administration staff to ensure fiscal compliance; monitor compliance in the post-award period
  • Supervise the direct maintenance of essential records and files related to grants and contracts
  • Serve as the University’s liaison with federal, state, local, and non-profit funders for sponsored programs
  • Develop and keep up-to-date handbooks and guides to assist faculty and staff in the grants process
  • Supervise maintenance of unit’s website
  • Supervise support staff to ensure that all work is completed accurately and successfully
  • Participate in professional meetings and conferences as appropriate
  • Perform other duties as assigned


Knowledge of:

  • University policies, rules, and regulations
  • Division/Department policies, procedures, functions, and related regulations, as well as organizational relationships
  • University and Division’s Mission, Goals, and Expectations
  • Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social-media web platforms
  • Measurement and evaluation strategies and tools
  • Principles, theories, concepts, and best practices of grantsmanship and grants administration
  • Statistical software packages, databases, spreadsheets, and other computer programs to manage large data files and translate information into useful plans and decision-making tools


  • Outstanding interpersonal skills
  • Strong analytical skills
  • Organized, attentive to detail, and customer-focused
  • Monitoring and assessment skills to ensure necessary enhancements and/or corrective action is taken
  • Quick thinking and solutions-oriented
  • Effective oral and written communication skills
  • Strong time-management skills
  • Effective presentation of ideas and materials
  • Active listening skills to help ensure needs of all parties are considered and represented

Ability to:

  • Be effective and comfortable using team approaches to solving problems
  • Translate quantitative data into information useful for planning, evaluation, and other decision-making purposes
  • Manage a budget and be accountable for expenditures
  • Work effectively with diverse populations
  • Make decisions where precedents may not be established
  • Use diplomacy and discretion when giving out information and referring callers and visitors
  • Meet schedules and deadlines related to the role
  • Demonstrate flexibility in approaching tasks
  • Determine work priorities, plan and organize a variety of work duties
  • Delegate effectively to others
  • Develop and maintain professional work relationships with administrators, co-workers, faculty, students, and the general JSU community
  • Work collaboratively with colleagues in a team environment
  • Take initiative and make progress amidst competing priorities
  • Communicate effectively
  • Manage multiple tasks and respond quickly and effectively to unexpected opportunities
  • Travel occasionally to represent the University at professional events/activities

Qualifications: Master's degree in research administration, business administration, educational administration, public administration, or related field. At least five years of documented experience and success in grant or contract administration, preferably in higher education.

To view the complete position profile, go to

To apply for this position, visit

To nominate someone for this position, e-mail: [email protected]

Alan Medders, Ph.D. will be assisting the University with the search. If you have questions or would like to have a confidential conversation about the position, call 256-239-2305 or e-mail [email protected]

Jacksonville State University is an Equal Opportunity Employer and specifically invites applications from women, minorities, veterans and people with disabilities.

Candidates for this position will be considered through March 31, 2019