Executive Assistant - Biomedical Sciences Job Number Full/Part Time Schedule Salary 201902228661 Full Time 8AM - 5PM $44,200 - $76,450 Position Information As the Executive Administrative Specialist to the Division of Biomedical Sciences Chair and Biomed Financial Administrative Officer (FAO), provides executive level coordination and support to the designated individuals, and when needed other senior level management and staff in the Division of Biomedical Sciences. Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, events, and on matters of importance to the Division of Biomed. Represents the Division of Biomed in a professional manner, exercising mature judgment, diplomacy, and the utmost discretion. Provides solid interpersonal and communications skills to include verbal and written, critical thinking, and active listening to communicate effectively with all levels of senior management, faculty, staff, external constituents. The incumbent performs responsibilities and makes decisions based on a thorough understanding of the Division Chair and FAO priorities and expectations, and takes these into account in coordinating their schedules. Manage calendars, assuring the designated individuals are scheduled appropriately, fully briefed and have relevant background materials for each engagement and meetings. Manage all aspects of the designated individual's business. Strategize and advise in university communications, meetings, symposiums, travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation. This includes travel preparation, briefings, follow-up on action items, preparing agenda, taking minutes, and handling routine correspondence. Incumbent will also be responsible for processing purchase and travel requests, reimbursements and other routine accounting transactions for staff utilizing on-line financial systems. Assists with planning and execution of special projects assigned. Initiates policies and procedures within the office to achieve maximum efficiency. The incumbent is expected to use mature judgement, informed decision making, concern for detail and timeliness, as well as, appropriate discretion to deal with complex, confidential and sensitive issues. Please note that the budgeted salary range for this position is $21.17/hr - $26.34/hr ($44,200 - $55,000 annually). The successful candidate will be placed on the salary range based on education and years of relevant experience. Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Experience Requirement 2 - 4 years of related experience. Required Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support. Required Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support in a medical school, medical center or hospital environment. Preferred
Special Conditions Special Condition Requirement Ability to travel between various UC Riverside/SOM sites and affiliates. Required
Minimum Requirements Ability to use sound judgment in responding to issues and concerns.
Solid organizational skills and ability to multi-task with demanding timeframes.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
Ability to use discretion and maintain all confidentiality.
Ability to remain flexible at all times with changing priorities and last minute changes.
Preferred Qualifications Demonstrated knowledge and understanding of academic and administrative structure of UCR.

Working knowledge of common organization-specific and other computer application programs.

Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."


• Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."


• In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.


• UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.


• In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details View complete Job Description for this position