Faculty Affairs Manager

Job description



Faculty Affairs Manager

Stanford University

Job Number:
82131

Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in Faculty Affairs Division in the Pathology Department.
You will be working with an unparalleled leading edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in human advancements. Our culture is fast paced, energetic and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:

  • Events and program for children, sports camps, tuition options
  • World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
  • Work/life and family friendly policies and reimbursement
  • Participation in Stanford's social responsibility and sustainable programs for a better world
  • A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have a spirit and energy to change the world.

About the Department of Pathology

Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals.

For more information about the department visit http://pathology.stanford.edu/

About the Position

Stanford University is seeking a Faculty Affairs Administrator Manager (FAA 3) to manage the faculty affairs function for the Pathology Department. This person will provide expert guidance on all aspects of faculty employment activities. This position will have strategic vision for our faculty affairs initiatives - onboarding processing, recruitments, etc. The position will also manage another Faculty Affairs Administrator in the Department.

You should be highly organized, proactive, extremely detail oriented and be able to multi-task with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong business judgement, professional etiquette and strong written communication skills. In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people. You must have a strong verbal and written expertise and have experience managing Faculty Affairs in the past in an academic setting. A portion of your role will be to develop and implement procedures and policies, as well as evaluating the current structure in place for areas of improvement.






This position will be moving to the brand new Redwood City Campus in June this year. More information on the new campus can be found here: https://redwoodcity.stanford.edu/
Duties include:
  • Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
  • Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
  • Serve on school or Provost's Office committees to provide input on faculty affairs issues.
  • Establish and manage processes and relevant communications for completion of faculty actions.
  • Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
  • Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
  • Manage the administration of joint appointments.
  • Provide reporting and analysis for various faculty activities and programs to support strategic planning.
  • Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
  • Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff. * - Other duties may also be assigned


    DESIRED QUALIFICATIONS:
    • Stanford Academic Affairs knowledge
    • Expert writing skills
    • Strong attention to detail
    • Experience supervising staff

    EDUCATION & EXPERIENCE (REQUIRED):

    Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience.
    KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • High level of attention to detail and accuracy.
  • Demonstrated experience in managing complex administrative processes.
  • Demonstrated experience training, supervising, and evaluating staff, if supervising.
  • Excellent communication skills.
  • Demonstrated problem solving and analytical skills.
  • High level of independent judgment and sensitivity.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.PHYSICAL REQUIREMENTS*:
  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS: Extended hours

    Job:

    Location: School of Medicine, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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    Job No:
    Posted: 2/27/2019
    Application Due: 4/8/2019
    Work Type:
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