Outreach Coordinator, Career Education, and Financial Aid
Ohlone College

Position Description:
Ideal Candidate Statement:

The ideal candidate for this position will have:
• An excellent work ethic and ability to prioritize multiple tasks and follow through in a timely manner
• Experience with planning, coordinating and organizing events and presentations
• Excellent listening, strong written, and verbal communication skills
• A positive and enthusiastic outlook with flexibility in ways to achieve team goals
• Ability to work in a fast-paced environment
• Strong ability to clearly organize and maintain outreach schedule, files, and documents, both digital and printed
• Natural ability to enthusiastically and effectively answer questions about the College to individuals and groups
• A strong focus on recruiting prospective students utilizing face-to-face, and non-traditional outreach methods including social media.
• Knowledge of the application process from high school to Ohlone College which includes knowledge about state and federal financial aid programs, scholarships, and the FAFSA
• Strong ability to research best outreach and social media practices with the goal of increasing interest in enrollment
• Strong ability to communicate and access information through the internet and social media
• Ability to work closely and collaborate with the Director, Communications, Outreach, and Public Relations
• Ability to communicate effectively with stakeholders across the college, including faculty, administrators, and students.
• Proficiency in MS Office suite as well as Google Drive with the ability to learn software and database programs as needed
• Awareness of on-campus and community resources, related to outreach
• Knowledge of marketing/outreach methods, practices and procedures
• Ability to collect outreach data and analytics in regard to prospective student contacts and community touch points
Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions.
The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Job Description Summary:
This position is a 100%, 12 month, classified position.

This position is funded by categorical funds and employment is subject to those funds being available.

Under the direction of the Director of Communications, Outreach, and Public Relations the Outreach Coordinator will help plan, organize and coordinate various outreach events and activities to increase public awareness of Ohlone College programs with an effort to increase numbers of students applying for and receiving Federal and State financial aid, contributing to college efforts to increase college enrollment, course and program completion in Career Education programs and across the college.

Outreach activities include, but are not limited to visiting and presenting at local high schools, middle schools, community centers, and public events; tabling at local fairs, schools, and/or on campus to promote the College and specific programs.

Outreach information will focus on promoting college programs, courses, and degree offerings with a focus on emphasizing College financial aid programs and services and providing financial literacy tools to strengthen low-income, disadvantaged student participation in post-secondary education and Career Education opportunities.

The Outreach Coordinator will strategize, craft, and execute content for all social media platforms including but not limited to Facebook, Twitter, Instagram, Snapchat, and LinkedIn.

Knowledge Skills and Abilities:
KNOWLEDGE OF:
• College degree programs, certificates, non-credit and related programs.
• Programs and processes related to disadvantaged, underrepresented and non-traditional students.
• Free Application for Federal Student Aid (FAFSA) and experience in helping students take steps to apply
• Career Education at Ohlone with an understanding of its program offerings.
• Effective recruitment and retention tools and strategies.
• Marketing and outreach methods, practice and procedures for traditional and non-traditional prospective students.
• Social Media platforms including Facebook, Twitter, Instagram, Snapchat, and LinkedIn.
• Application process for high school students and adult learners including financial aid application process.
• Transfer degrees, curriculum and services.
• Oral and written communication skills.
• Applicable laws, codes, regulations, policies and procedures.
• Interpersonal skills using tact, patience, and courtesy.
• Operation of a computer and assigned software.

ABILITY TO:
• Oversee and implement outreach activities and programs that will attract students interested in Ohlone’s various degree/certificate offerings, and career education programs.
• Plan, facilitate, and implement Ohlone College outreach presentations, tabling events, and social media posts to increase awareness and affinity for the institution.
• To answer questions regarding federal financial aid and how it relates to Ohlone College and the California Community College system
• Serve as a technical resource to students, staff, faculty and outside agencies regarding outreach planning, scheduling, procedures and requirements.
• Participate in on and off-campus outreach activities.
• Train and provide work direction to student workers.
• Communicate effectively both orally and in writing.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Meet schedules and time lines.
• Plan and organize work.
• Maintain records and files.
• Prepare comprehensive narrative and statistical reports.
• Drive a vehicle to conduct work.

Essential Duties:
ESSENTIAL DUTIES:

• Plan, organize, and set up various outreach events and activities to increase public awareness as it relates to general information about Ohlone College and targeted information about Career Education.
• Present information about Ohlone College using marketing material and various presentations to various target audiences with the goal of increasing student enrollment.
• Work with the Director of Strong Workforce and Career Pathways and appropriate faculty members to plan and execute outreach activities with the goal of increasing student enrollment in targeted Career Education and non-credit career preparation programs.
• Present information about Financial Aid opportunities that prospective students can utilize while encouraging them to apply using the FAFSA.
• Conceptualize, create, and publish daily social media posts that enhances affinity for Ohlone College, shares stories of our community’s successes, builds meaningful connections, and encourages engagement.
• Prepare and maintain a variety of narrative and statistical reports, records and files related to personnel and assigned activities.
• Communicate with other administrators, personnel and outside organizations to coordinate activities and programs all while finding new outreach opportunities.
• Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to conduct work as assigned.
• Availability to work occasional weekend and evening hours.

OTHER DUTIES:
Perform related duties as assigned.

OTHER DUTIES:
Perform related duties as assigned.

Education and Experience:
Any combination equivalent to: Bachelor’s degree with two years of experience working at an institution of higher education.

LICENSES AND OTHER REQUIREMENTS:

Valid California driver’s license.

Preferred Qualifications:


Salary Range:
Range 36 $50,760 - $64,824

Posting Detail Information:
Posting Number: S109-14

Number of Vacancies: 1

Desired Start Date:

Position End Date (if temporary):

Close Date: 3/26/2019

Open Until Filled: No

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:
HEALTH AND WELFARE BENEFITS *

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

*Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

To apply, visit: https://employment.ohlone.edu







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