Stanford Libraries Chief Facilities and Capital Planning Manager

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Stanford Libraries Chief Facilities and Capital Planning Manager

Stanford University

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Stanford Libraries, the main mission support unit at Stanford, connects the research and teaching community with academic information resources and services. The Libraries, as an organization, consists of about 15 library facilities, including Cecil H. Green Library, the main and largest, in the heart of the campus, Lathrop Library, 10+ branch libraries embedded in academic buildings, and three auxiliary libraries on and off campus. The Libraries also has administrative staff who will move to the Stanford Redwood City Campus by summer 2019. The operation and planning of library facilities are complex and cross-functional because space is geographically dispersed and functionally diverse.

More information about the organization is available on the website.


The Chief Facilities and Capital Planning Manager provides oversight for a team of eight and the physical infrastructure of Stanford Libraries. S/he will play an essential role in the annual capital planning process under the direction of Director of Finance and Strategy and be a critical partner with directors and department managers in space planning, library collection movement, and building repair cycles during the year. S/he will lead all other aspects of library facility logistics, including but not limited to access, safety and security measures, emergency preparedness, and mailroom operation.

In the short-to-medium term, Stanford Libraries is facing a series of large-scale capital projects that require the Manager's hands-on management and thoughtful collaboration with internal and external stakeholders. S/he is also expected to formulate budgets for capital projects, develop strategies to optimize the space use, create a 3-5 year longitudinal facility plan for the organization, and streamline existing processes. Equally importantly, s/he champions for the team and develops talents within the department. This is a great opportunity to make significant contributions to a mission-driven organization with a large facility function.

Manage facilities operations and maintenance staff, including other supervisors/managers, over assigned area(s) or facilities, engaged in facilities, building, and/or equipment planning, management, or maintenance. Lead department/unit strategic management, and participate in long-range capital project planning.


  • Oversee the management of assigned facilities and programs staff (technically, operationally, and administratively), including: planning and directing the activities of department(s); monitoring maintenance activities for timely completion and quality; overseeing staffing, performance evaluation, and staff management; forecasting department or division staffing needs.
  • Create, develop, and manage budget for assigned area(s).
  • Participate in annual and multiyear project prioritization, planning, and funding; lead department/unit strategic management; develop and review recommendations regarding short-term and long-range programs and projects, long-range financial and programmatic planning and development.
  • Develop and review policies, procedures, and workflows; interpret and manage policies and procedures for assigned area.
  • Clarify and resolve complex problems spanning multiple areas or technical fields; develop or oversee program implementation within assigned area. Implement and oversee condition assessment programs. Manage assigned projects.
  • Research and develop new initiatives and technology to improve service, enhance efficiency, and realize system wide opportunities.
  • Coach and develop staff; create a collaborative and result-oriented team culture.

    * - Other duties may also be assigned


    Education & Experience:

    Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Five or more years of extensive relevant professional and managerial experience in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).

    Knowledge, Skills, and Abilities:
  • Technical knowledge of best practices in facilities management discipline.
  • Demonstrated experience developing and managing budgets and service contracts.
  • Demonstrated experience planning, developing, and implementing programs.
  • Demonstrated experience understanding and applying relevant codes, regulations, and processes

    Physical Requirements*:
  • Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.
  • Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

    Working Conditions:
  • Requires 24-hour response availability seven days per week for emergency situations.
  • May be exposed to noise > 80dB TWA.
  • May working at heights 4 - 10 ft.

    Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job Code: 4363
    Pay Grade: L


    Location: University Libraries, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 2/26/2019
    Application Due: 4/29/2019
    Work Type: