Grant Administrator

Job description

Job location: Miami, FL

Employment Type: Full-time
Posted data: 2019-01-09
Req: R100028971
Current Employees:
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Where Excellence Meets Purpose

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful purpose to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.  Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University has been named on Forbes's Best Employers list for two consecutive years, and is the only university in Florida to receive this honor.

Job Summary:

The Grant Administrator works independently to review completed sponsored proposal applications and negotiate awards in adherence to sponsoring agency and organizational requirements. Under general supervision, the administrator is responsible for providing institutional-level sponsored research administration services to a portfolio of departments and research units among all campuses, including communicating with extramural agencies.

• Reviews, analyzes, negotiates and endorses completed proposals and awards.
• Ensures use of the correct processes, forms and submission requirements.
• Communicates with extramural agencies on proposal and grant-related matters.
• Provides advice to staff regarding sponsored research administration issues, interpreting a broad range of sponsor policies, government regulations and terms and conditions.
• Collaborates with other organizational groups such as principal investigators and study teams, Compliance, IRB, Risk Management, sponsors and other relevant offices.
• Keeps current on relevant professional information by attending professional development opportunities and trainings.

Duties & Responsibilities:

  • Responsible for preparing, coordinating and monitoring the more complex special projects,   submission of multi-investigator grant proposals and training grants. Includes creating submission timelines, outlines, preparing documents for meetings, preparation of administrative paperwork, forms and submission of full proposal
  • Responsible for assisting faculty and other staff members in reviewing and ensuring accuracy of data for grant proposals and awards.
  • Responsible for working within the Sylvester Cancer Center Office of Research Grants and Contracts Division in preparing timelines, outlines, sponsor forms, and University forms.  These include proposal transmittals, budgets, Conflict of Interest forms, cost share forms, etc.
  • Reviews, requests additional information (as needed), approves or denies documents as they relate to the impact to the HR matters of the application: Employment classification, ability to appear on an application, salary amount, overloads payments, and other HR related issues.
  • Reviews, requests additional information (as needed), approves or denies items related to any conflict of interest (financial and other) potentially affecting the application.
  • Reviews, requests additional information (as needed), requests approves or denies non-payroll budgetary items (including Facilities & Administrative costs) potentially affecting the application.
  • Coordinate and monitor application submission, negotiation and acceptance process for potentially problematic financial, administrative and compliance issues, including follow-up with Principal Investigator, departmental and sponsoring agency personnel as needed.
  • Coordinate with Sylvester members in the preparation and submission of annual and final reports to granting agencies.  This individual is responsible for maintaining reporting schedule for grants managed by the Center and investigators recruited and/or supported by the Center. 
  •  Responsible for being the Administrator for assigned Team Science, SPORE, training and Program project grant awards. This includes: coordinating meetings, coordinating reviews, preparing reports, monitoring financial status, maintaining timelines and resolving all issues.
  • Other duties as assigned.

Essential Requirements:

Bachelors’ degree in Business, Education, or other related field required. Three (3) years of work related experience in pre-award administration or health care organization preferred.  Knowledge of PC software:  Excel and Word preferred.  Excellent skills in English (both verbal and written) required.  Ability to manage multiple projects in a deadline driven environment; ability to plan, organize and meet deadlines; must be detail oriented, self starter with strong interpersonal skills.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. 

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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Job No:
Posted: 2/26/2019
Application Due: 4/27/2019
Work Type: