Coast Community College District

Internal Audit Coordinator

Job# D-014-19

Salary: $60,237.00 - $81,212.00 Annually

Deadline: 03/15/19

Full job description and OFFICIAL application available ONLY at: https://www.governmentjobs.com/careers/cccd/jobs/2350283/internal-audit-coordinator?pagetype=jobOpportunitiesJobs

Summary

Performs projects related to audits, advisory services, and fraud, waste, and abuse.  Activities include compilation of surveys, data collection, data management, data analysis, and report writing.  Assists in the development and presentation of reports and recommendations, as well as training in audit matters District-wide.  Provides administrative support to audits by maintaining and updating files, databases, schedules, proofreading and assembling reports, and recording recollections of meetings, and updating the Department website and Navigator site.

Distinguishing Career Features

The Internal Audit Coordinator assists and may participate as part of a team, to carry out projects and studies on a variety of management, administrative, financial, budgetary, operational and other organizational issues.  Advancement potential exists to Director of Internal Auditor with appropriate qualifications, experience, and certifications, including the ability to comply with and apply generally accepted audit standards to audits and studies.

Essential Duties and Responsibilities:

Specific duties may vary among departments and jobs.  Incumbents typically perform a substantial portion or all of the following kinds of duties: 

• Assists with data gathering for administrative, operational, financial, and management studies and audits of District operations, activities, functions, and programs. 

• Collects information used for analysis.  Extracts information from data resources, reports, and observations made at work sites. Documents and organizes information according to the audit work plan.  

• Reviews collected information for trends and consistency, making notation of unusual patterns or quality variations.    

• Assists in conducting organizational analyses using research and knowledge of industry best practices.  Identifies and evaluates a variety of administrative and work practices and issues that could be adjusted to enhance outcomes. 

• Researches legal mandates, policies, best practices, regulations, labor contracts, previous audit reports, and other materials relevant to the audit or special study.    

• Drafts selected report materials that include recommendations, procedures, manuals, briefing packets, and proposed policy changes.  

• Receives and assembles working papers to comply with industry auditing standards. 

• Provides administrative support to audits, consulting engagements, and other projects.  Plans, schedules, and prepares materials for meetings.  Coordinates and sets up meeting facilities. 

• Maintains audit records.  Tracks hours worked, assists in preparing work-in-progress reports, sets up business calendars and cycles, then monitors key deadlines and/or time lines for projects, and work activities. 

• Produces pre-approved reports, correspondence, forms, charts and graphs using desktop productivity applications.  

• Responds to inquiries and conveys information about the services provided by the Internal Audit group.  Interprets and conveys policies and procedures, referring difficult or sensitive matters to the Director. 

• Performs other duties as assigned that support the overall objective of the position.

Qualifications and Physical Demands

MINIMUM QUALIFICATIONS:  

Knowledge and Skills:

The position requires working knowledge of the principles, and practices of government performance auditing, generally accepted government auditing standards, and education code.  Requires working knowledge of the principles, practices and methods of organizational, operational, administrative, performance and procedural research and analysis, including program evaluation methodologies. Requires basic knowledge of the principles, practices, methods and techniques of financial and statistical analysis and related computer-aided applications.  Requires basic knowledge of the methods and techniques used in project planning.  The position requires working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques.  Requires a basic knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process. Requires working knowledge of desktop productivity software, including but not limited to word processing, spreadsheet, presentation graphics, desktop publishing, web page design programs, special applications used by the organization unit, and data entry to custom data bases such as those for auditing.  Requires sufficient knowledge of modern English to prepare reports suitable for public distribution.  Requires sufficient human relations skill to convey technical information, adapt to diverse personalities and styles, collaborate with work teams, and engage in small group discussions.

Abilities:

Requires the ability to independently perform all of the duties of the position. Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections.  Must be able to learn, interpret, explain and apply knowledge of District organization, Board and committee processes, and special terminology used in auditing.  Requires the ability to prepare spreadsheets, graphs and charts, and enter, import and export data to and from databases, and access information from internal and external databases to support research.  Requires the ability to collect, evaluate and interpret a broad range of data, either in electronic, written, statistical or narrative form.  Requires the ability to apply governmental audit standards.  Requires the ability to learn, understand, interpret, and apply applicable laws codes, and policies.  Requires the ability to develop and apply statistical, spreadsheet, database and geographic information system applications to conduct analyses.  Requires the ability to prepare clear and concise reports, correspondence and other documents appropriate to the audience.  Requires the ability to maintain collaborative relationships with those encountered on work-related matters.  Requires the ability to conduct limited scope studies. 

Education and Experience: The position requires a Bachelor's degree in public or business administration, accounting, or related discipline and one year of audit experience or practicum.    Alternatively, the position may allow an Associate's degree and five years of progressive experience supporting audits, projects, and financial operations. Or, any combination of education and experience which would provide the required equivalent qualifications for this position.

Licenses and Certificates:

May require a valid driver license. 

THE COAST COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER: