Administrative Assistant to the Associate Dean of Students/Director of Diversity, Equity and In...
- Employer
- Kenyon College
- Location
- Gambier, OH
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Diversity & Inclusion
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job no: 492573
Work type: Non-Exempt Staff
Location: Gambier, OH
Categories:
- Manage calendar for Associate Dean of Students/Director of ODEI, including scheduling individual appointments, group meetings and conference calls.Manage ODEI and SRR budgets, including reconciliation of P-Card statements, and submitting check requests and payment orders.
- Assist with event planning for the Kenyon Educational Enrichment Program (KEEP), Recognizing Each Other’s Ability to Conquer the Hill mentoring program, Alumni of Color Mentoring Program, Snowden Multicultural Center, Unity House, Crozier Center for Women, cultural student organizations, and other ODEI events.
- Coordinate with the Special Events Coordinator to execute event planning and logistics, to include reserving rooms and accommodations, coordinating travel, submitting maintenance requests, and ordering food.
- Support the Faculty Director of KEEP with summer program preparation, including ordering materials and supplies, and coordinating travel logistics and transportation reservations.
- Manage the software system, including the production of, Kenyon student ID cards (“K-Cards”) for all incoming students, as well as new cards when current students misplace or lose them.
- Update Excel documents with demographic and transcript information for KEEP, REACH, and First Steps students at the conclusion of each semester.
- Assist in hiring, training and supervision of student interns, coordinate weekly work schedules, and prepare and approve timesheets for interns and program house managers.
- Maintain and update the ODEI website, in coordination with ODEI staff and the Office of Communications and other campus offices as needed. Monitor ODEI and Summer Internship Stipend Fund email accounts and distribute inquires to appropriate ODEI team members.
- Assist the DSRR in administering student disciplinary background checks and completing Dean Certification request.
- Update student disciplinary standing in Etrieve document software system.
- Take summary minutes for the ODEI team meetings, and other meetings as needed.Answer phone for ODEI and OSRR and direct calls accordingly.
- Collect receipts for bookstore purchases, and coordinate usage of Walmart and Kroger purchasing cards with student organizations and programming houses.
- Order office supplies and assist in the maintenance of copiers, printers, and other office equipment.
- Perform general office duties as needed.
- Demonstrated appreciation for the value of diversity, equity and inclusion, and passion for supporting diverse student populations.
- Excellent written, oral and listening skills.
- Meticulously detailed and thorough organizational skills.
- Demonstrate familiarity and efficiency with various Google technologies (email, calendar, docs, and forms), Microsoft Office software, other institutional electronic file software (Banner, Advocate and Campus Reports).
- Demonstrate excellent judgment and discretion with confidential student information.
- Be able to anticipate and forecast the needs of the ODEI and OSRR, and serve as a gatekeeper when necessary.
- Manage multiple projects simultaneously, prioritizing time sensitive assignments.
Kenyon College is an equal opportunity employer. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law.
Advertised: 22 Feb 2019 Eastern Standard Time
Applications close:
Organization
Working at Kenyon College
Living and Learning in the Kenyon Community and the Surrounding Area
Excellence. Engagement. Community.This is what Kenyon values. There is a distinctive brand of community that is Kenyon's. We believe that individuals are not limited to who they are on paper, where they have been, or what they look like.
We believe that this place, Kenyon College, is a beautiful place in which one can build a beautiful life. And when someone's interests and strengths match the opportunities that this place has to offer, fulfillment happens.
Our faculty and staff have come here from all over the country-indeed, from all over the world, and from all kinds of backgrounds. They stay and live a life some never expected to live. Former urbanites raise sheep and practice carpentry when they are not engaged in academics. Faculty and staff walk their dogs around campus. For a change of pace, some will make the 50-minute drive to Columbus for some great dining, arts and cultural events, or shopping.
Kenyon is the kind of place where living the life of the mind matters. Discourse happens every day, and students, faculty, and staff have opportunities to learn to practice it with civility. It is the kind of place where people come together to support someone in a crisis large or small. It is collaborative more than competitive. If you want a place where individuals care deeply about learning and about one another, come here. If you want a change of pace, come here. If you strive for the best in yourself, professionally and personally, and want your students to do the same, come here.
Come be a part of Kenyon.
What's the area like?
Kenyon and the surrounding area are often remarked upon for their beauty. Very near campus is the Brown Family Environmental Center, where nature lovers will often attend free programs and events for kids and adults alike that include night hikes, bird-watching, or native plant and animal exploration. Through it runs the Kokosing Gap Trail, on which casual walkers and sports enthusiasts alike will hike, run, or bike the 14 miles (and growing!) of former rail line. The Rural Life Center explores and promotes the lifestyles present and past in Knox County , in which Kenyon is located. Knox County exemplifies Midwestern openness, and also an increasing diversity typical of the rest of the country.
Mt. Vernon, located 4 miles from Kenyon College, is the seat of Knox County. Mt. Vernon boasts both a public square surrounded by historic buildings, an active theater community, and a commercial district which includes a movie theater, retail stores, and restaurants.
Finally, there is Columbus, a vibrant city with diverse shopping, dining, and cultural opportunities. Its many neighborhoods, including notably the Short North, host a tremendous array of independently owned restaurants, varying from those with a heavy farm-to-fork emphasis to numerous international cuisines brought to the city by its multinational population, and much more. Columbus's cultural scene includes an outstanding symphony orchestra, ballet company, and several theater groups. Its historic theater buildings host the Broadway in Columbus seriesthroughout the year. Located throughout the city are also several major shopping areas, including Polaris and Easton. Columbus is, finally, home to three professional sports teams, and to the Ohio State Buckeyes, whose football and basketball teams especially enjoy loyal and very spirited fans at their games. Located less than an hour away from Kenyon, Columbus is an attractive destination.
What if I have a spouse/partner?
Dual job searches are often a challenge. If there is no suitable position available at Kenyon for a spouse or partner, there are opportunities close by. Knox County is home to Mount Vernon Nazarene University, and several large employers who often have openings for healthcare workers, engineers, and other professionals: the Knox County Community Hospital , Kokosing Construction Company, and Ariel Corporation, to name a few. Many of these attract professionals from all over the country. Within an hour, there are also opportunities in neighboring cities and counties. Columbus is home to Nationwide Insurance, JPMorgan Chase & Company, and Abbott Nutrition, among other large employers. As the capital of Ohio, Columbus is also home to many state government positions.
For academic spouses and partners, the Five Colleges of Ohio ("Ohio 5") often have postings at those institutions. The Columbus metro area is also home to The Ohio State University's flagship and regional campuses, as well as more than 40 other colleges and universities.
- Telephone
- 740-427-5000
- Location
-
Kenyon College
Gambier
Ohio
43022
United States
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