TITLE: Administrative Assistant III

DEPARTMENT: School of Business and Technology

REPORTS TO: Dean, College of Business and Computational Science

EFFECTIVE DATE: Immediately

EMPLOYMENT STATUS: Full-time

EMPLOYMENT CLASSIFICATION: Exempt

PRINCIPAL PURPOSE OF JOB: 

Under general supervision, performs and/or oversees a variety
of associated administrative, fiscal, staff support, and planning activities,
some of which require advanced or specialized knowledge and skills, such as
budget administration and control, equipment, facilities, and inventory
management, specialized record keeping and database management, and/or
specified information-gathering projects and tasks. 

SCOPE OF RESPONSIBILITY: 

Coordinates and
facilitates meetings, program functions, and/or special events, as appropriate.
Trains and supervises lower graded staff. May coordinate specified
administrative activities and reporting across multiple organizational units
within a department. 

QUALIFICATIONS:

· Oversees and/ or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other
departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. 

· Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/ or administrative correspondence and
documentation 

· Assists in administrative problem solving, program/ project planning, development, and execution of stated goals and objectives. 

· Researches information, compiles statistics, and gathers and computes various data; prepares special and/ or one-time reports, summaries, or replies to inquiries,
selecting relevant data from a variety of sources. 

· Provides extensive support and has significant Budget responsibilities covering numerous (usually twelve or more) departments. 

· Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding grants, contracts, payroll, employment, travel, and/ or
purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding. 

· Provides administrative assistance with faculty and/ or staff searches, as appropriate, to include logging employment and interview documents, coordinating interview
logistics, and coordinating search documentation. 

· Schedules appointments maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/ or travel arrangements, as required. 

· Establishes, updates, and maintains units’ files, inventories, and records; implements and maintains data management systems, as required. 

· Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal. 

· Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops 

· Performs miscellaneous job-related duties as assigned. 

MINIMUM JOB REQUIREMENTS 

High School diploma or GED with 5 to 7 years of experience directly related to the duties and responsibilities specified. 

KNOWLEDGE, SKILLS, and ABILITIES: 

Ability to create, compose and edit written materials Knowledge of human resources concepts, practices, policies, and procedures Ability to communicate effectively, both orally an in writing Database management skills Records maintenance skills Demonstrate ability to maintain confidentiality. Ability to make administrative/ procedural decisions and judgement Knowledge of current and emerging trends in technologies, techniques, issues, and approaches of expertise Skill in the use of personal computers and related software applications Ability to supervise and train assigned staff Skill in organizing resources and establishing priorities. Knowledge of general accounting principles. Ability to gather data compile information, and prepare reports. Ability to analyze and solve problems. Knowledge of computerized information systems used in financial and/ or accounting applications. 

OTHER REQUIREMENTS:

· Financial control and tracking of department budget and expenditures, with knowledge of computerized information systems used in financial and/ or accounting
applications 

· Frequently organizing resources and participating in planning in areas of complex projects, operations and/ or events for the department 

· Using independent judgement in problem solving of complex operating issues 

· Serving as primary administrative and operational liaison with internal and external department/ agencies 

· Supervising and training support staff 

· Assisting with coordination of human resource activities 

PHYSICAL REQUIREMENTS:
 

Work is typical interior office work environment. No or very limited physical effort required. No or very limited exposure to physical risk. 

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer 

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.