Director Auxiliary Services

Job description

Job location: Coral Gables, FL


Employment Type: Full-time
Posted data: 2019-02-22
Req: R100030124
Current Employees:
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Where Excellence Meets Purpose

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful purpose to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.  Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University has been named on Forbes's Best Employers list for two consecutive years, and is the only university in Florida to receive this honor.

BUSINESS SERVICES

 JOB DESCRIPTION:  Director of Auxiliary Services

GENERAL DESCRIPTION:

Responsible fiscal functions, including budget formulation and modeling, internal financial accounting and reporting for Auxiliary Services, which include Dining & Vending Services, Campus Store, Mail Operations, Logo Licensing Watsco Center and University Press. Supports the Executive Director by managing daily operations that include regular interaction with contracted service providers and on matters relating to financial planning and budgeting, budget variances and projections, financial modeling, year-end closing, project/capital costs and ad hoc reporting.

PRIMARY DUTIES AND RESPONSIBILITIES: 

FINANCIAL    

  • Serves as Cost Center Manager responsible for the review and monitoring of all auxiliary accounts and prepares monthly, quarterly and annual reporting
  • Prepares annual budgets, monitors commission revenues and expenses and reconciles monthly financial reports
  • Prepares and /or coordinates preparation cost/revenue projections, equipment reserve budget, plant fund analysis and other financial reports as scheduled or as needed
  • Works closely with the Financial Analyst on meal plan administration and development of  annual meal plan rates
  • Reviews monthly reports from all auxiliary contractors and works with Financial Analyst to ensure accuracy and integrity of financial data presented
  • Ensures timely receipt of financial data and commission revenue
  • Prepares projections based upon quarterly financials
  • Prepares variance analysis and completes any required inputs into Budget system
  • Prepares flux explanations as requested by Controller’s Office
  • Analyzes financial information to identify trends and/or areas of weakness or opportunity
  • Provides ad-hoc financial analysis for special projects; prepares feasibility studies, cost/benefit and breakeven analysis
  • Prepares year–end accruals, adjusting and closing journal entries
  • Reviews invoices for payment processing and supporting documentation for submission and approval
  • Approves equipment and facility repairs and capital purchases to ensure accurate and appropriate expenditures are made to preserve the value of the equipment or facility
  • In conjunction with Executive Director, and food service provider, reviews proposed pricing increases to determine reasonableness for the campus community prior to implementation
  • Reviews sales tax reconciliation and other financial data as prepared by Financial Analyst

OPERATIONAL     

  • Interacts with contracted vendors to ensure contractual obligations are met and works to liaison on matters specific to their programs and services
  • Works closely with Operations Manager to ensure timely response and action on facility related repairs and maintenance work orders and projects
  • May be required to answer inquiries and/or grievances from parents, students and/or other University departments
  • Annually reviews and proposes any updates to departmental policies and procedures as appropriate
  • Assists Executive Director with contractor bidding including preparation of the bid specifications, coordinating site visits, contract development, bid processing, and bid analysis and the final recommendation
  • May perform periodic quality reviews which may include menu audits, hours of operations, and other program offerings to ensure the student experience is continuously improved
  • May contribute to the overall marketing and communication efforts in partnership with our contracted vendors to ensure materials are in line with the University’s standards
  • Interacts with the campus community [Student Government, Student Affairs, Housing & Residential Life, Student Account Services, etc.] on both financial and operational matters involving auxiliary operations
  • Assists in special administrative and managerial projects and other duties as assigned by Financial Affairs leadership

KNOWLEDGE, SKILLS, AND ABILITIES:           

  • Strong analytical and organizational knowledge

•     Knowledge of budget development, cost and financial analysis to include forecast models and projections

•    Knowledge of financial reporting for forecasting, trending, and projections

•    Knowledge of contract management

•    Excellent customer service skills

•   Ability to develop and enhance departmental policies and procedures

•   Ability to communicate with University community on financial matters, which include students, parents, faculty, staff, and both on campus and outside vendors

•   Ability to exercise delegated authority to make independent decisions and assume responsibility for analysis and decisions that impact people, costs, and/or quality of services

•   Must be familiar with continuous improvement concepts

•   Must possess strong financial background with profit and loss responsibility

•   Proficient use of Microsoft Office Suite software

•   Must have excellent interpersonal skills as well as oral and written communications skills

  •  Ability to work effectively with a wide range of constituencies 
  •  Ability to process and manage sensitive information; maintains confidentiality of information
  •  Must be detail-oriented; ability to multi-task and effectively interact with all levels of the organization
  • Ability to gather and analyze statistical data and generate reports
  • Ability to use independent judgment
  • Ability to analyze and solve problems

QUALIFICATIONS EDUCATION/LICENSURE REQUIREMENTS:

 • Bachelor’s degree is required; a Master’s degree and/or CPA preferred

WORK EXPERIENCE REQUIREMENTS:

  • Five years’ experience in Accounting  or Finance; progressively responsible experience directing, coordinating financial accounting and reporting systems
  • Excellent customer service, communications and interpersonal skills. Must be professional, responsive, reliable, and exceed customer expectations, exemplifying the University of Miami’s Common Purpose, DIRECCT Values, and Service Standards

Job descriptions are not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, and efforts or working conditions associated with a job. Management reserves the right to revise duties as needed.



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c107

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 2/25/2019
Application Due: 4/26/2019
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