Project Assessment Administrator

Job description

Elgin Community College
Elgin, IL
Project Assessment Administrator

Elgin Community College (ECC) is a comprehensive, fully accredited community college located in Elgin, Illinois, one of its most rapidly growing cities. Our district encompasses 360 square miles, serving 400,000 people, 11,000 businesses with four public school districts and 15 high schools. ECC was selected as one of five Illinois community colleges to participate in the national Achieving the Dream (AtD) initiative. is a long-term national initiative that collaborates with community colleges to help more students earn degrees, complete certificates, or transfer to four-year institutions to continue their studies. The park-like setting of our 145 acre Main Campus offers instruction spanning nine major buildings with beautiful views. ECC also offers classes throughout the northwest suburbs of Chicago with more than 100 off-campus locations.


Responsible for managing and evaluating college initiatives and projects to understand whether they are appropriate for scaling. Works collaboratively with project initiators/leaders, deans, committees and faculty to coordinate rollout, evaluation, and reporting of project outcomes. Defines key milestones and deliverables; designs and develops evaluation systems; defines timelines and outcomes; identifies and supports the acquisition and understanding of data/evidence and resources; and prepares reports for ensuring progress. Reports to the Senior Executive Director of Planning and Institutional Effectiveness and serves as the key point person for the Cabinet when it comes to ensuring new projects are carried out in accordance with ECC's strategic goals.

Essential Responsibilities:

1. Design, develop and administer college-wide evaluation strategies in line with ECC's Data-Based Decision Making Model.

2. Utilizing the Data-Based Decision Making Model, develop evaluation rubrics, scorecards, etc. in collaboration with project initiators. Evaluates progress at least twice annually (for example, before the budget cycle and after the fiscal year) and part of this assessment will be verifying the accuracy and effectiveness of information provided by project initiators. Will then make recommendations to the Cabinet to guide their leadership.

3. Many projects to be coordinated involve multiple departments, it is imperative to be a clear communicator who invites dialog across ECC offices and recognizes synergies to drive decision-making.

4. Provide formal and informal training to faculty and administrators to define and understand goals, outcomes, measures, resources and other essential components of the Data-Base Decision Making Model.

5. Co-Chair project taskforces that arise as needed from the SSI, SEM and the Strategic Planning and Budget Council.

6. Summarize the nature and quality of projects, goals, and targets; explaining in writing how they change over time; and reflecting in narrative form about future opportunities and projects. Many progress updates become official records for the purposes of accreditation, compliance reporting, etc.

- Master's degree (MA) in education, psychology, sociology or business or equivalent; or equivalent combination of education and/or experience.
- Minimum of two years project management, program outcomes assessment, or grant post-award experience
- Proficiency in designing rubrics and other project management and evaluation tools (logic models, Gantt charts, flowcharts, and process maps)
- Proficiency with project management software systems
- Familiarity with commonly used improvement models (such as AQIP, Baldrige, etc.)
- Experience using qualitative and quantitative research, design, analysis, and reporting
- Experience in developing and conducting training programs/workshops for faculty, staff, and administrators
- Experience in communicating and presenting orally and in writing to senior-level executives and faculty
- Highly developed interpersonal and diplomacy skills including the ability to interact with varying employee groups, including faculty, administrators, and state-level offices
- Highly developed organizational skills
- Ability to independently manage and prioritize multiple projects
- Experience working in an academic environment preferred
- Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Desired Skills:
- Project management certification (PMP) preferred

For a detailed job posting and to apply, please visit our web site at:

Elgin Community College is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.




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Job No:
Posted: 2/23/2019
Application Due: 4/24/2019
Work Type:
Salary: Commensurate with experience