Temporary Grant Assistant

Job description

Job location: Coral Gables, FL

Employment Type: Full-time
Posted data: 2019-02-21
Req: R100030129
Current Employees:
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Where Excellence Meets Purpose

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful purpose to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.  Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University has been named on Forbes's Best Employers list for two consecutive years, and is the only university in Florida to receive this honor.

The grant assistant monitors sponsored research accounts from award set up through closeout while adhering to University, state, and federal policies. Additionally, the grant assistant ensures that established budgets are not overspent, that grant periods are adhered to, that costs are allowable, and that accounting records are maintained in good order.

CORE JOB FUNCTIONS                                                                                                        

Monitors budget distributions and reviews expense transactions to ensure accuracy and complete journal entries. Performs invoicing functions regularly and prepares financial reports. Reviews labor distribution transfers and associated events. Collaborates with other staff and departments for problem resolution and information gathering. Supports the sponsored programs department in education and training of principal investigators and administrators. Assesses needs and resolves issues related to grants accounting. Maintains current knowledge of federal regulations related to grants and single audits of state, local government, and non-profit organizations. Develops small grant applications under the guidance and direction of senior staff. Assists in the collection of documents, proposals, and attachments. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                       


High School diploma or equivalent required, Associate’s or Bachelor’s degree preferred

Certification and Licensing:

Not applicable


Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

  • Knowledge of generally accepted accounting procedures and principles.
  • Knowledge of budget control methods, policies, and procedures.
  • Ability to prepare financial and accounting records.
  • Ability to analyze, consolidate, and interpret accounting data.
  • Ability to compile, organize, interpret, and communicate accounting data and results concisely.

Ability to manage a budget and work within the constraints of that budget

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Temporary - Charge Back (Fixed Term)

Pay Grade:





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Job No:
Posted: 2/22/2019
Application Due: 6/3/2019
Work Type: