ADMINISTRATIVE SPECIALIST - Office of COO at Duke Hospital

Job description

Auto req ID
109309BR
Duke Entity
DUKE HOSPITAL
Job Code
4556 ADMINISTRATIVE SPECIALIST
Job Description
Performs administrative functions to support the day-to-day functioning of the Executive Office which includes members of the Senior Leadership Team.  The Administrative Specialist will support a variety of internal activities and will have regular interactions with external customers and stakeholders.
 Support the Executive Office by performing complex, confidential, and time- sensitive duties along with managing telephone calls, preparing documents, organizing travel plans, and maintaining calendars and contacts. Coordinate department meetings in addition to supporting internal and external meetings, including drafting and distributing meeting minutes and agenda.  Process check requests, invoices, and purchase order requests. Communicate on behalf of the Executive Office by drafting general letters, and memoranda, assist with creating presentations and communication for external stakeholders. Serve as initial contact for senior leadership team members; respond to or route questions from internal and external customers.

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.  Secures information by completing data base backups
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
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    Location
    Durham
    Requisition Number
    401550093
    Position Title
    ADMINISTRATIVE SPECIALIST - Office of COO at Duke Hospital
    Shift
    First/Day
    Job Family Level
    D2
    Full Time / Part Time
    FULL TIME
    Regular / Temporary
    Regular
    Department Name
    CHIEF OPERATING OFFICER
    Minimum Qualifications
    Education:High school education or equivalent with five years of administrative support experience of increasing variety, complexity and demonstration of work leadership. Two years postsecondary education with three years of experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
     
    Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

     

     

     

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    Job No:
    Posted: 2/21/2019
    Application Due: 3/28/2019
    Work Type:
    Salary: