Conference Assistant, Department of Conference Services
- Employer
- Wake Forest University
- Location
- Winston Salem, NC
View more
- Administrative Jobs
- Academic Affairs, International Programs
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job location: Winston Salem, NC
Employment Type: Part-time
Posted data: 2019-02-25
Req: R0001390
- IMPORTANT: Load a resume or C.V. first (if available) then upload supporting documents under the "My Experience" section after your work experience and education. Do NOT complete the application without the required attachments as you will be unable to edit your application.
Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
If you have any questions or need assistance, please contact the Recruiting team via email at AskHR@wfu.edu or by calling 336-758-4700.
Job Description SummaryThis is a temporary position to start May 28, 2019 and end August 5, 2019.Work week will include evening and weekend hours. This is not a standard M-F, 9-5 work week. This position pays $10 per hour.
Assist with the coordination of day-to-day operations of summer conferences and camps, and providing quality customer service to sponsors and participants
The CA may not engage in other paid employment or significant volunteer activities without the written permission of the Manager of Conference Services. Permission to continue these activities will be withdrawn if these conflict with the performance of job responsibilities.
Work week may vary and include weekends.
The CA payroll is on a bi-weekly basis, subject to a schedule published by the Payroll Office.
The CA reports directly to the Manager of Conference Services.Job Description
This is a temporary position to start May 28, 2019 and end August 5, 2019.
Work week will include evening and weekend hours. This is not a standard M-F, 9-5 work week. This position pays $10 per hour.
Assist with the coordination of day-to-day operations of summer conferences and camps, and providing quality customer service to sponsors and participants
Conduct pre/post meeting and classroom space inspections.
Monitor all meeting and classroom spaces utilized by the guests. Maintain daily contact with sponsors or their representative to check on any possible needs or problems.
Assist with opening classroom space for conference groups.
Assist with conference check-in and check-out: handle key & maintenance problems, act as an information source, prepare welcome signs, etc.
Follow up on all sponsor requests in a complete, efficient, and timely manner.
Perform administrative and office tasks as needed.
Deliver paperwork to various campus offices and run other errands as needed.
Works closely with Wake SHIP Coordinator on all aspects of Wake Summer Housing Intern Program (Wake SHIP). Addressing the various needs of the program’s participants.
Attend all staff meetings and training programs as scheduled, including those prior to the official appointment date.
Conduct oneself in such a manner that provides a positive role model on behalf of Wake Forest University to conference guests.
Perform other duties as assigned.
Ability to handle multiple tasks and deadlines
Conscientious, responsible
Very organized, and detail-oriented
Strong orientation toward customer service work
Initiative and ability to work independently
Flexible Schedule
Energetic
Ability to work well with peers
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.
Organization
Wake Forest University, formed in 1834, has experienced decades of growth and innovation. WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.
Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.
The University is comprised of: the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. Wake Forest employs approximately 2,772 full and part-time faculty and staff.
Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). Since its founding, the university has adopted the motto “pro humanitate,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative.
Winston-Salem, NC
Wake Forest is located in Winston-Salem, NC, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene.
Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town (www.visitwinstonsalem.com).
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