Administrative Specialist III

Job description

Position Details

Position Information

Posting Number CA104P Quick Link for Posting Working Title Administrative Specialist III Position Number 15927 Department Plant Pathology About the University

About the University of Arkansas System Division of Agriculture
The Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas County. It consists of the Arkansas Agricultural Experiment Station (AAES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.
As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

About the College/Department Department Home Page Job Type Staff Summary of Job Duties

The Administrative Specialist III is responsible for researching and preparing special reports, examining and verifying documents and performing general office duties.

This position will support office activities and serve as the departmental travel administrator. This position will also maintain all departmental leave (appointed and hourly), serve as the departmental receptionist, assist with events, regularly ship/receive packages, prepare vehicle reports and maintain departmental inventory.

As this person serves as the first point of contact for the department, regular, reliable and non-disruptive attendance is essential.

Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

Does this job require any license(s)/certification(s)? No If yes, please specify Preferred Qualifications

Experience with BASIS and webBASIS.

Experience working in a University of Arkansas Departmental office.

Knowledge, Skills and Abilities (KSAs)

Excellent communication and customer service skills are a must. This is the first person that guests to the department interact with. Current knowledge and skills in Microsoft Office suite and Adobe creative suite are a must. Knowledge of the University of Arkansas and the Division of Agriculture would be very helpful. Ability and willingness to interact with a diverse population is a must. Attention to detail, ability to multi-task and work around lots of interruptions is essential.

Physical activities associated with this position

For questions regarding reasonable accommodations please contact the Division’s Office of Affirmative Action at [email protected].

Physical Conditions None. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). Work Schedule 8-4:30 M-F Overtime Eligible Yes Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No Work Location/Building Fayetteville Campus- Plant Science Building Benefits Eligible Yes Appointment Percent 100 Salary 25,268 Pay Grade Level C112 Does this Position require a Motor Vehicle Reports Check? Yes Does this position require a background check? No If yes, please specify Does this position require a substance abuse test? No Pre-employment Screening Requirements Posting Detail Information

Future Open Date Close Date 03/06/2019 Open Until Filled No Anticipated Start Date Anticipated End Date (for temporary appointments) Recruitment Contact Information

Cindy Morley
[email protected]

Special Instructions Summary Hiring Location 222 Administration Building Fayetteville, AR 72701. EEO Statement

The University of Arkansas System Division of Agriculture offers all its Extension and Research programs and services without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status, and is an Affirmative Action/Equal Opportunity Employer.

Internal Posting No City, St. Fayetteville, AR Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please identify the BASIS modules with which you have experience other than BASIS Time Clock. If you have no experience, please type "None".

    (Open Ended Question)

  2. * Please identify your level of experience with the Microsoft Office Suite, specifically Outlook, Word, Excel, Access, and PowerPoint.
    • None
    • Limited experience with some of the applications
    • Proficient in at least some of the applications
    • Proficient in all of the applications
    • Strong in all applications
  3. * Do you have basic knowledge of the University of Arkansas RazorBuy system?
    • Yes
    • No
  4. * Do you have experience working in a higher education setting or a related area?
    • Yes
    • No
  5. * Please describe your experience providing superior customer service.

    (Open Ended Question)

Documents Needed to Apply Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents




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    Job No:
    Posted: 2/20/2019
    Application Due: 3/6/2019
    Work Type: