Washington Program Coordinator

Job description

Position Information

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Position Information

Top Message Both current Ohio State employees and the general public may apply for this unclassified professional position. Message to Applicants Number of Positions Available 1 University Title Washington Program Coordinator Working Title Washington Program Coordinator Department WAIP Department Location Requisition Number 446300 Summary of Duties Washington Program Coordinator

The Ohio State University seeks a Washington Program Coordinator to support the Washington Academic Internship Program (WAIP) for The John Glenn College of Public Affairs. This position is located in Washington, DC and requires intermittent travel to Ohio State’s campus in Columbus, Ohio.

The Washington Programs Coordinator supports all aspects of WAIP and manages administrative needs of the John Glenn College Washington office. The Coordinator supports the Director of Washington Programs and day-to-day operations of WAIP such as recruitment, admissions, orientation, internship placement, and student aid. Oversees cyclical recruitment process, including coordination of class visits in fall and spring semesters, working with campus partners to schedule info sessions, supporting annual OSU to DC: Careers in Washington event and developing new and engaging social media strategies on various platforms to raise profile of program on-campus. Coordinator will communicate with prospective applicants via Skype, phone and email and tracks interactions in collaboration with on-campus Internship Coordinator. Manages content, design and updates of WAIP website, social media and promotional items and collaborates with Glenn College communications team. Administers application process, including application design and updates on WAIP website, make recommendations regarding 100+ applicants annually, develops and manages application scoring and tracking, and conducts interviews. Supports orientation each semester by designing presentation and assisting with program design and tracking of required orientation documents. Devises and conducts internship site outreach and recruiting initiatives with public service-focused organizations to increase the access to internship opportunities for Ohio State students. Provides assistance in identifying and resolving issues arising from student work and conduct during the internship experience and assures internship processes fully comply with both College and University policies and procedures. Identifies Ohio State alumni and builds relationships to recruit mentors, internship hosts, study tour hosts and speakers within Ohio State alumni network. Supports Director of Washington Programs in management of alumni mentorship program and oversees campus-based mentorship program. Supports event logistics for WAIP and Glenn College DC programming, including room set-up and catering. Collaborates with third-party housing provider to place students in housing and resolve issues as they arise. Supports development of WAIP programming and leads policy salons, professional development activities, constituent coffees and weekly student tours. Initiates purchases for program and submits purchase requests. Collects data for programmatic assessment each semester. Performs other duties as assigned.

Job Duties:
•50%: Supports Director of Washington programs and assists with day-to-day operations including recruitment, admissions, orientation, internship placement, on-program student support and program administration; provides assistance in identifying and resolving issues arising from student work experience and conduct during the internship experience; supports student orientations and advising sessions; assesses and records student performance; provides support to adjuncts; develops program components such as study tours, policy salons, constituent coffees and professional development activities and coordinates logistics for weekly activities; collaborates with third-party housing contractor to place students in appropriate Washington housing and resolve housing issues as they arise; manage website content design and updates and WAIP social media accounts; manages on-campus recruitment activities including class visits and mass mailings; manages administrative aspects of admissions and selection process
•30%: Supports internship employer outreach and recruiting initiatives to increase the access to internship opportunities for Ohio State Students in Washington; acts as a College liaison with Washington intern sites; assures internship processes fully comply with both College and University Policies; serves as a liaison with other internship program leaders across the University; serves as liaison with other strategic partners for internship program in Washington; identify Ohio State alumni to engage in programmatic activities such as internship placement, programming and mentorship
•15%: Initiates purchases, monitors expenses and prepares financial statements; develops and maintains databases of campus contacts, DC internship contacts and key alumni; analyzes program data and generates reports of program outcomes; oversees administrative aspects of program and Washington office
•5%: Assists with Glenn College Washington programs; performs other duties as assigned.

Additional Information for Applicants: The Work Environment

The John Glenn College of Public Affairs is committed to inspiring and developing the next generation of public and nonprofit professionals who can handle complex issues and make change a reality in civic life. Ranked as the best in Ohio and #18 nationally among the 282 Public Affairs graduate schools in the 2018 U.S. News & World Report ratings, the Glenn College teaches its students how governments, nonprofits, and private firms can work together to serve the public and get results. The Glenn College’s Washington Academic Internship Program is housed in the Hall of States in Washington, D.C., and the individual in this position would work out of the DC office.

The College is a fast-paced, professional, and highly-collaborative environment with staff and faculty who are committed to the mission of “Inspiring Citizenship, Developing Leadership,” and the core values of leadership, accountability, integrity, and support and collaboration. The College of Public Affairs at The Ohio State University is committed to establishing a culturally and intellectually diverse environment, encouraging all members of our learning community to reach their full potential. For more information about the Glenn College, please visit our website at glenn.osu.edu.

This position will report to the Director of Washington Programs. Regular working hours will be Monday-Friday from approximately 9:00 am-6:00pm in Washington D.C., however, weekend and evening hours as well as periodic travel are required based on the activities and needs of the College.

To Apply

Please submit an application, cover letter and resume to be considered for this opportunity.

The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, or protected veteran status.

This position has been reposted.

Pre Employment Screening Requires the successful completion of a background check. Required Qualifications Qualifications

Successful candidates will have a Bachelor’s degree, experience in program planning, and knowledge of internship market in Washington. The ability to work independently and manage various projects at the same time is critical, as well as the ability to work through wide range of student and programmatic issues.

A Bachelor’s degree in Public Administration, Business Administration, Marketing, or other related field and a Master’s degree in Public Administration, Higher Education or a related field is highly valued. Experience with the administration of student internship programs is desirable. Experience working with students of diverse backgrounds and experience in community relations would contribute to the success of the individual in this position.

Desired Qualifications Target Salary $21.15 - $23.07 Hourly Job Category Administrative and Professional Job Appointment (FTE%)


Full/Part Time Full-time Temporary or Regular Regular Posting Start Date 02/09/2019 Posting End Date 02/26/2019 Dept Contact Name Markle,Jenna Renee Dept Contact Phone 614/292-1577 Quick Link http://www.jobsatosu.com/postings/92602 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you aware that a resume and cover letter are required to be submitted with your application in order to be considered for this position?
    • Yes
    • No
  2. * Are you related in any way to a faculty/staff member in the unit of the position for which you are applying?
    • Yes
    • No
  3. * What prompted you to apply for this position at The Ohio State University? Please select an answer below:
    • Referred by personal contact
    • Referred by OSU recruiter
    • Job/Career Fair
    • JobsatOSU.com
    • LinkedIn
    • Twitter
    • Monster.com
    • Columbus Dispatch
    • Dice.com
    • Professional organization
    • HERC (Higher Education Recruitment Consortium)
    • Local newspapers
    • Other
  4. * Do you have a Bachelor's degree?
    • Yes
    • No
  5. * Do you have at least one year of experience in program planning?
    • Yes
    • No
  6. * Do you have at least one year of experience with the administration of student internship program?
    • Yes
    • No
  7. * Do you have at least one year of experience working with students of diverse backgrounds?
    • Yes
    • No
  8. * Do you have at least one year of experience in community relations?
    • Yes
    • No
Required Documents Required Documents
    Optional Documents
    1. Resume
    2. Cover Letter
    3. Other




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    Job No:
    Posted: 2/20/2019
    Application Due: 2/27/2019
    Work Type: