Job Title: Administrative Coordinator-School of Graduate Studies
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 1701
Job Summary The School of Graduate Studies (SoGS) seeks an Administrative Coordinator who will be responsible for organizing activities of the division. The Administrative Coordinator will work closely with the dean of the school to support the function and activities of the SoGS.

The Administrative Coordinator will work directly with the dean of the school, program directors/coordinators, graduate faculty, and graduate students. The Administrative Coordinator will also support the dean of the school with management, development, quality control, and evaluation.

Responsibilities

• Responsible for managing activities to support the School of Graduate Studies. This includes working with program directors/coordinators to ensure graduate students are matriculating successfully (i.e., academic standing, appeals, etc.), coordination of activities associated with graduate students’ capstone activities, graduate publications, and other activities as needed.
• Responsible for managing the application and evaluation processes for out-of-state tuition waivers, senior citizen waivers, graduate faculty applications, and other activities.
• Responsible for developing, administering, and summarizing evaluative measures and data for the School of Graduate Studies.
• Responsible for maintaining agenda, minutes, and other documents for Graduate Affairs Committee
• Responsible for maintenance of School of Graduate Studies website and social media pages
• Work with the dean to coordinate, manage, and evaluate operations of the SoGS.

Required Qualifications

Minimum of a bachelor’s degree in higher education, psychology, business or a related field.

Preferred Qualifications Master’s degree in higher education, psychology, business or a related field.

Required Documents to Attach

• Cover Letter
• CV/Resume
• Unofficial Transcripts

Knowledge, Skills, & Abilities

Vocational Skills

• Strong skill and proficiency in Microsoft Office Applications (i.e., Word, Excel, Teams, Outlook, etc.)
• Minimum of one year working in higher education administrative setting
• Strong time management, organizational, and project management skills
• Strong skills at developing and interfacing with social media platforms (i.e., Linked In, Instagram, etc.)

Analytical Skills

• Experience with creating evaluations, collecting data, and creating reports
• Ability to develop original ideas, analyze issues, and solve problems
• Ability to effectively analyze and summarize quantitative and qualitative data

Communication and Interpersonal Skills

• Ability to interact effectively with individuals from diverse, social, cultural, economic, linguistic, and educational backgrounds
• Ability to establish and maintain cooperative working relationships with diverse constituents
• Strong interpersonal and leadership skills

Self-Management Skills

• Ability to work independently and follow through on assigned tasks with minimal direction
• Ability to develop and advocate independent, innovative ideas
• Highly organized, detail oriented, flexible, and have the ability to appropriately prioritize tasks

Apply Before Date

Open until filled.

About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.