Posting Details

Position Information

Min Salary The salary minimum for this position is $38,537.00 annually (paid on an hourly basis) plus a generous benefits package. Compensation is based on qualifications, experience and internal equity. Working Title Staff Executive - Allied Health & Wellness Campus Location Greeley FLSA Non-Exempt Position Type Staff Full-time Posting Text

Posting Number 201500642P Job Summary

Aims Community College at a Glance:
Aims Community College, locally governed, locally funded, is a debt-free and progressive community college with centralized administrative services located on the Greeley Campus, which supports three additional locations. Situated on the front range of the Colorado Rockies, serving over 8000 learners annually, Aims Community College prepares students for success in more than 200 degree and certificate programs. Our wonderful staff, faculty, and administration work as a team to ensure excellent service. This commitment was recognized by The Denver Post and Monster Jobs as the “Best Place to Work” in 2018!

Purpose: Build a Stronger Community
Vision: First Choice – The Recognized Leader in Learning and Student Success
Mission: Provide knowledge and skills to advance quality of life, economic vitality, and overall success of the diverse communities we serve.

2018-2023 Strategic Directions:
Empower Students to Succeed
Enhance Operational Performance
Enrich Northern Colorado Economic Development

The Staff Executive provides ongoing administrative support to the Dean of Allied Health & Wellness. This position is responsible for the management and day-to-day operations of the Division Office and supervision of support staff. Routinely respond to inquiries from faculty, staff, and public that requires an extensive knowledge of college procedures and policies. Prepare financial, enrollment, and faculty workload reports for the Dean. Coordinate and develop division information for the college’s annual catalog. Assist in the development and administration of the division budgets. Make recommendations to the Dean concerning future operational and special projects budget needs.

Duties, Roles & Responsibilities:

1. Represent the division at college wide, departmental, and staff meetings in order to stay current with new and changed policies, procedures, and practices within the college. Disseminate this information to all division employees.

2. Lead support staff within the division. Make recommendations for hiring and evaluate staff. Assign projects to staff, train and mentor as needed. Follow through to ensure timeliness, accuracy, and quality of assigned projects.

3. Monitor/reconcile budgets and assist 5 administrative departments with over 20 budgets in the yearly and revised budget process for the Division of Allied Health and Wellness. Keep the Dean informed of unusual expenditures and oversee budget so that departments stay within allocated amounts. Prepare capital purchases documentation and produce Argos reports regarding budget.

4. Provide administrative assistance to the division dean to include correspondence, documents, proposals, and board reports. Maintain Dean’s calendar and schedule meetings to coordinate with numerous individuals on and off campus. Create and maintain confidential information for faculty, students and staff.

5. Manage the division office to include inventory control, order and maintain supplies, oversee office budget, schedule staff for appropriate coverage, develop procedures manual for all departments within the division.

6. Serve as first line contact for conflict resolution for vendors, students, faculty and departments and provide appropriate information. Solve all problems at this level as deemed appropriate and report to the dean actions that have been initiated. Refer conflicts to higher level as necessary.

Other duties as assigned.

Functional Attributes of Job Duty Minimum Qualifications

Applicants must be currently authorized to work in the United States on a part/full-time basis.

Associates degree, or equivalent combination of education and experience, plus five (5) years of related progressively responsible administrative experience.

Preferred Qualifications

Excellent interpersonal and communication skills.
Demonstrable experience with Microsoft Office Products.
Possess supervisory experience in an office setting.
Skilled in developing procedures, performing research, organization of resources and establishment of priorities.
High attention to detail and problem-solving ability.

Work Hours Posting Date 02/18/2019 Closing Date 03/04/2019 Open Until Filled No Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION
• The Application is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
• Clearly document job duties performed that relate to responsibilities, qualifications, and essential job duties in the “Work Experience” section on the application. We must be able to evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week or credit hours worked per term for each employment experience listed in the Work Experience section of the Application so that we can calculate full-time experience.

INCOMPLETE APPLICATIONS
• If an Application is considered “Incomplete”, the application will be removed from consideration for the position.
• An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

RESUMES
• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. **Please see the “Required Documents” section of the posting.
• Resumes will not be accepted in place of a complete application; however, resumes may still be required as a component of complete application materials.

Employment Specifications Equal Opportunity Employer

Notice: Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, sex, sexual orientation, race, religion, national origin, marital status or disability. The goal of Aims is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Employment Requirements

Screening/Selection: All applicants may apply on line at jobs.aims.edu. If you need assistance with this process please contact Human Resources.

Initial screening will be conducted by a committee based on completed application materials.
Please be prepared to submit the following if required:

• Cover Letter addressing qualifications relative to position requirements,
• Resume,
• Diversity Statement (your personal statement on diversity),
• Teaching Philosophy (for faculty positions only) and,
• Transcripts (if applicable). Official transcripts will be required if hired.

o Faculty: Applicants must submit academic transcripts from an accredited institution. Applicants who have degrees from outside of the United States must request a credential evaluation of their transcript. National Association of Credential Evaluation Services (www.naces.org) or Association of International Credential Evaluators (www.aice-eval.org) lists members who may be contacted for assistance in evaluating foreign credentials.

All application materials become the property of Aims Community College. All application materials must be submitted by the closing date posted. The screening committee will select finalists for interviews.

Quicklink for Posting http://jobs.aims.edu/postings/4044 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * For recruitment statistics, please list where you found this job posting.
   • Aims Website
   • Internal Posting
   • Personal Referral
   • HigherEdjobs - Diversity and Inclusion
   • HigherEdjobs.com
   • InsideHigherEd.com
   • LinkedIn
   • Dice.com
   • Indeed.com
   • Latpro.com
   • Facebook
   • DiversityWorking.com
   • Denver Post
   • Greeley Tribune
   • Local Newspaper Ad
   • ACCT Executive Search
   • Weld County Employment Service
   • Other Source
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • Ed.D.
   • PHD
   • Professional Degree
3. * The application instructions and information section on the application states that you must clearly document job duties performed that relate to minimum qualifications, etc. in the “Work Experience” section on the application. Please acknowledge that you have read and understand what is expected and that the initial review of applications will focus only on what is listed in the Work Experience section and not other required documents such as your resume.
   • Yes, I meet the minimum qualifications and have documented this in the Work Experience section.
   • No, I do not meet all of the minimum qualifications however I have documented my experience in the Work Experience section.

Applicant Documents Required Documents

1. Resume
2. Cover Letter
3. Diversity Statement

Optional Documents

1. Copy of Transcripts
2. Curriculum Vitae
3. Other Document
4. Certifications