Posting Details

Posting Details

Posting Number S02449P Working Title Business & Human Resources Specialist Department Research Business & HR About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Office of Research encourages and supports innovative interdisciplinary research, scholarship and creative activities that contribute to the physical, emotional and economic well-being of the people of Georgia, the nation and the world. Through partnerships and collaborations, we seek to share knowledge, increase innovation, and deliver the products of our research to the marketplace.

College/Unit/Department website research.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday – Friday 8 a.m. – 5 p.m.

Advertised Salary $35,000 - $40,000 Posting Date 02/16/2019 Open until filled Yes Closing Date Proposed Starting Date 03/25/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Business Operations Paraprofessional/Professional Pay Grade FLSA Job Family Business And Finance FTE 1.0 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.

Preferred Qualifications

Bachelor’s degree in business or human resources preferred and two years experience in position management preferred. PeopleSoft experience a plus.

Position Summary

The Office of Research is seeking a dynamic individual for the position of Business and Human Resources Specialist, reporting directly to the Assistant Director of Business and Human Resources. The incumbent will be responsible for processing and managing various human resource and financial management actions using the university’s financial accounting and human resource management systems. Other responsibilities of this position include payroll auditing, federal work study liaison, p-card administrator, asset management, office management, and event planning.

Knowledge, Skills, Abilities and/or Competencies

- Knowledge of Microsoft Office systems and HRIS
- Excellent oral and written communication skills
- Excellent time-management skills with the ability to manage multiple priorities and work with a sense of urgency
- Professional and personable with top notch customer service skills
- Attention to detail in composing and proofing materials, establishing priorities, and meeting deadlines
- High level of interpersonal skills to handle sensitive and confidential situations and documentation
- Ability to take initiative to acquire new skills and assist others as part of a team environment

Physical Demands

Sitting for long periods of time, keyboarding, walking, standing, bending, stooping, climbing, lifting up to 25 lbs., carrying reaching, pushing, pulling

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Human Resource Management:

- Process and manage employee actions, including but not limited to, position requests for evaluation or modification, postings, hiring proposals, separations, onboarding, position funding changes, and other ad hoc and manager self-service actions.
- As part of Onboarding, greet new employees and complete I-9s. Assist new employees with inquiries and direct them to the appropriate HR office for assistance when necessary.
- Assist hiring managers with provisioning access for new employees to various systems as needed
- Maintain position management structure within UGAjobs for faculty, staff and student positions.
- Federal Work Study Liaison: Attend FWS meetings as required to stay informed of program and procedural changes, assist managers with posting positions and the hiring process.
- P-card Administrator: Process p-card requests and cancellations, keep apprised of policy changes, provide guidance to p-card holders and facilitators when policy changes occur and answer inquiries related to p-card management. Coordinate with Procurement as needed to manage changes to p-card holders and other actions requiring the assistance of the Procurement office.
- Audit bi-weekly payroll reports for accuracy. Consult with supervisors to address discrepancies, preparing adjustments as needed and advise supervisors on corrective actions.
-Update Office of Research directory as needed.

Percentage of time 60 Duties/Responsibilities

Duties/Responsibilities

Financial Management:

- Manage a portfolio of financial accounts for departments reporting directly to Office of Research administrators. Accounts will be periodically rotated for cross-training purposes.
- Initiate, review, and/or approve financial transactions including but not limited to, budget transfers, journals, payment requests, purchase requisitions, expense statements, travel authorizations, and deposits.
- Oversee the annual inventory management process, including supervising students and assist other personnel who locate and scan bar codes of inventoried equipment.
- Approve and enter off campus equipment requests.
- Coordinate with other asset managers across the university to appropriately transfer or surplus equipment.
- Respond to inquiries related to inventory management.
- Access and prepare reports as needed.

Percentage of time 25 Duties/Responsibilities

Duties/Responsibilities

Office Management:

- Maintain office supply inventory and utilize UGAmart for supply orders.
- Point of contact for Xerox leases including processing annual lease renewals and new leases as contracts expire.
- Contact Xerox as needed for repairs/maintenance and technical support.
- Maintain and replenish supplies for Xerox copiers assigned to the department.
- Assist users with troubleshooting copier jams and error messages.
- Other duties and special projects as assigned by Office of Research administrators.

Percentage of time 10 Duties/Responsibilities

Duties/Responsibilities

Plan and coordinate events to promote UGA core facilities including, but not limited to, engaging sponsors and requesting sponsorship for specific events, reviewing and scheduling venues, catering, equipment rental and mobilizing office personnel to assist with event coordination.

Percentage of time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents