Grants/Financial Manager

Job description



Required Qualifications:  Bachelor's degree (foreign equivalent or higher).  Three (3) years of full time experience managing finances and grants with analytics and PnLs (Profit and Loss).   Preferred Qualifications:  Master's degree (foreign equivalent or higher).  Experience managing finance and grants in an academic setting.  Experience with business related aspects, such as contracts and business agreements.  Experience with a purchasing system, such as Wolfmart. Brief Description of Duties:  

The Grants/Financial Manager will support the research and academic missions of the Department of Pediatrics including the following:

  • Prepare/negotiate budgets.
  • Responsible to the department administrator and principle investigators for all financial management and oversight of all research budgets.
  • Monitor contracts, IFR's, grants and special funds with ongoing inventory of expenditures and balances readily available to chair and/or principle investigators. Create sub accounts for special funding needs, ensure compliance with all state and federal regulations.
  • Oversee all monitoring and regulatory visits to ensure compliance with funding agencies and regulatory bodies. 
  • Act as a liaison with University comptrollers, grants, accounting, government agencies, foundations, and other grantors.
  • Under the direction of the department administrator, oversee all grant research human resource transactions in the department.
  • Assist with onboarding RF employees, create and process all paperwork for recruitment, termination, and promotion packets. 
  • Monitor all sponsored employees, ensuring change forms for labor distribution continuation is processed in a timely fashion.
  • Complete performance programs and evaluations for all sponsored employees, supervise research support personnel.
  • Manage day to day research activities and oversee workflow.
  • Assist faculty with administrative grant proposals.
  • Develop budgets for grant proposals, complete internal submissions, load and submit grant applications for federal funding requests.
  • Perform electronic submission process for all other agencies according to specific agency guidelines, assist faculty with progress reports on ecommons system (SNAP submissions).
  • Coordinate all activities in the department related to procurement, scheduling, travel arrangements, etc.
  • Work with multiple Principal Investigators.
  • Assist department faculty and personnel on all university software application use (i.e Coeus, myResearch, RFair, ERAS, Wolfmart, Solar time and attendance, RF self service, etc).
  • Approve all Wolfmart based transactions.
  • Administer internal department grant program.
  • Aide in peer review administration.
  • Monitor all finances/financial management.
  • Other duties as assigned.
Special Notes:

The Research Foundation of SUNY is a private educational corporation.  Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding.  FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Essential Position:  This has been designated as an essential position based on the duties of the job and the functions performed.  Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

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About Stony Brook:

Long Island’s premier academic medical center, Stony Brook Medicine represents Stony Brook University’s entire medical enterprise and integrates all of Stony Brook’s health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children’s Hospital, the six Health Sciences schools — Dental Medicine, Health Technology and Management, Pharmaceutical Sciences, Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County’s only tertiary care center and Regional Trauma Center. Stony Brook Children’s, with more than 180 pediatric specialists in 30 specialties, offers the most advanced pediatric specialty care in the region.

Equal Opportunity Employer, females, minorities, disabled, veterans.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700.  In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Schedule: Full-time
Posting Start Date: Feb 14, 2019
Posting End Date: Feb 28, 2019, 11:59:00 PM




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Job No:
Posted: 2/15/2019
Application Due: 3/1/2019
Work Type: