Proposal Coordinator

Job description


Required Qualifications( as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). One (1) year of full-time administrative or research experience. Proficiency in Microsoft Word and Excel.

Preferred Qualifications:

Advanced Degree (or foreign equivalent). Additional years (2+) of administrative or research experience. Experience conducting research (e.g., info mining or analyzing data). Experience developing or managing budgets. Experience with federal or state grant proposal development or submissions. 

Brief Description of Duties

Working within the Office of Proposal Development (OPD), the incumbent is responsible for providing administrative support to Stony Brook's research and scholarly community in their pursuit of extramural funding. OPD staff works directly with Stony Brook researchers and their staff to develop grant applications and support writing, reviewing and submitting proposals, including developing project budgets that are structured appropriately to meet the needs of the program. OPD staff work in unison with the Office of Sponsored Programs to ensure that proposals meet all sponsor and University requirements.   

The selected candidate will have excellent customer service and interpersonal skills, exercising strong organizational skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving. A successful candidate will have the ability to work in a deadline-driven environment and advanced computer skills.

The Office of Proposal Development's primary focus is on large-scale and/or interdisciplinary proposals involving multiple departments and external collaborators, also supporting early career investigators in launching or bolstering funding for their research program. Therefore, the OPD also notes that having experience effectively multi-tasking in a fast-paced, deadline driven environment with a high degree of accuracy and organization is imperative for the success of this role. 

Decipher and extract key proposal requirements from the funding opportunity and develop a timeline of milestones to facilitate proposal planning and development. Initiate and maintain regular communication/meetings/shared document space with the entire proposal development team to ensure timely progress towards successful proposal submission.

Draft, format, secure and review required proposal documents, including biographical sketches, current and pending funding, data management plans, letters of support, training records, and other required supporting documentation.

Assist with the budget development, prepping and uploading documents into myResearch, and other sponsor application systems such as Fastlane.

Conduct information mining and data extraction/analysis to support a broad range of strategic research development initiatives and resources, including (but not limited to) funding opportunities, emerging national initiatives, state/federal legislative priorities, etc.

Provide administrative support related to the development and delivery of resources and training related to grantsmanship and proposal development/submission.

Support general office functions including all clerical duties, calendar maintenance, appointments, reimbursements, customer service, website maintenance, event set-up/clean-up, and office management.

Other duties or projects as assigned.

Special Notes:The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Stony Brook University will be 100% tobacco-free starting January 1, 2016. See our policy and learn more at


About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North  Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Equal Opportunity Employer, females, minorities, disabled, veterans.

If you need a disability-related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed online at the University Police website at

Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Schedule: Full-time
Posting Start Date: Feb 14, 2019
Posting End Date: Mar 3, 2019, 11:59:00 PM




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Job No:
Posted: 2/15/2019
Application Due: 3/4/2019
Work Type: