Job Title: Administrative Associate
Location: Institute for Human Developmen
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 604165
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

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This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.

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Exercise independent judgment to perform special assignments as requested. Provide administrative support on a variety of projects and programs. Compile data, solicit and research information from a variety of sources both on and off campus, and prepare reports as requested. Act as point person for staff who report to the Director of Research. Coordinate workflow, communications, processes and procedures. Manage pending projects, subcontracts, consulting agreements, and working files to ensure that goals and deadlines are met.Keep track of assignments made to team members on the Director of Research’s behalf and track due dates for completion. Assist staff in travel documentation for university business trips, process reimbursements (expense reports) for travel and maintain records as directed. Make travel arrangements, maintain calendars as necessaryEffectively set priorities, organize and coordinate daily and long-term tasks, anticipate needs, work under the pressure of deadlines and exercise good judgment, particularly with sensitive or confidential matters. Demonstrate excellent written communication skills for preparing correspondence, documents and reports.Demonstrate excellent verbal communication and interpersonal skills for effectively working with diverse populations of people. Demonstrate self-motivation skills for independently establishing effective working relationships with various organizations and faculty and staff across the organization. Demonstrate ability to work as a member of a team. Exercise strong analytical and problem-solving skills as well as an ability to cope with change.Prepares and processes requisitions (departmental financial purchases) using the PeopleSoft Financials system.Use departmental purchasing card for approved expenditures and completes regular reconciliation of purchasing card transactions in accordance with purchasing card policies and procedures.Other activities as assigned, The IHD-AzUCD Director and Associate Director may assign other tasks. Questions regarding these tasks should be directed to them and to the immediate supervisor

Overall expectations

Administrative Associates are expected to be contributing team members at IHD-AzUCD.

As an educational institution, it is expected that employees will be ongoing learners. It is important that team members complete assigned tasks in a timely manner with exemplary attention to detail.Team members must always conduct themselves professionally when communicating with community, state, and national partners.Administrative Associates are expected to demonstrate problem-solving skills, self-discover new methods and approaches, and share what they have learned with other staff and faculty.

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Bachelor's degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR,Five years of directly related administrative experience; OR,Any equivalent combination of experience, training and/or education.

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• Knowledge of office and administrative practices and principles.
• Knowledge and skill in accounting and budgeting procedures and techniques.
• Skill in the use of personnel computers and software.
• Ability to problem solve and make decisions.
• Ability to effectively communicate.
• The ability to work effectively with people from a variety of culturally diverse backgrounds.

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Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year the Northern Arizona University Police Department releases an annual security report. The report is a result of the federal law known as the Clery Act and contains policy statements that address the school’s policies, procedures and programs concerning safety and security including policies for responding to emergency situations and sexual offenses. The report contains three years of data for Clery reportable crime statistics for the campus along with the most current year’s Fire Safety Report, which includes policy statements and fire statistics for Flagstaff on-campus student housing.

. A printed copy of the report is available upon request by contacting the NAU Police Department, Records Department at (928)523-8884 or by visiting the department at Building 98A on the NAU Mountain Campus.NAUPD websiteor by visiting the nau.edu/clery The report may be viewed at

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The salary budgeted for this position is $32,826 - $36,500.

This position's pay grade is 42. The salary range for this paygrade can be found on the CLS Grade Schedule.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

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This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

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This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available at https://in.nau.edu/Human-Resources/Benefits/ Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date. More information is available at: https://in.nau.edu/human-resources/eligibility-enrollment/

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Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days (https://in.nau.edu/Human-Resources/Required/). If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years. In addition to the development classes offered in-person, every NAU employee receives a free subscription to Lynda.com. From this site you can access more than 1,400 training videos on a broad range of subjects, including business skills, photography, music and video, home computing, and web design and development.

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February 28, 2019 at 11:59 pm.

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To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

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To apply for this position, please click on the "Apply" button on this page. In addition to your application upload a letter of interest, resume and contact information for three professional references. You must submit your application by clicking on the "Submit" button by midnight of the application deadline.

If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

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Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

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