Program Coordinator, Sr

Job description

Job Title: Program Coordinator, Sr
Location: Ecosystem Science & Soc Center
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 604162
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University


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A single combined PDF file including: (1) cover letter, (2) resume, and (3) names and contact information for three references must be attached to the application.


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The Center for Ecosystem Science and Society (Ecoss) works to understand how ecosystems function and how changes to these systems impact our future. Ecoss has grown substantially since its inception in 2014, becoming a leading research institution in this field. Ecoss collaborates with the McAllister program in Community Culture and Environment (CCE), together working to communicate about science, environmental, and climate-based challenges with diverse stakeholders. Ecoss and CCE together seek to expand collaboration with community partners across Arizona and the nation to provide expertise to decision makers. Ecoss also plans to expand its offering of workshops and hands-on training in new methodologies developed by Ecoss faculty and researchers, bringing scientists from across the world to learn from and collaborate with Northern Arizona University. With this growth, Ecoss and CCE are searching for an outgoing, self-motivated individual to develop and manage these new programs as well as assist in streamlining existing administrative processes to provide the best service to students, staff, faculty, and the university.

Job Duties:

  • Develop and implement program to provide expertise in ecosystem science to local and national decision makers
  • Develop and implement new program goals and objectives
  • Interact and liaise with community leaders at the city, state, and national level
  • Develop and facilitate high-value workshops and meetings; coordinate logistics, scheduling, and communications with speakers and participants
  • Develop and implement training program for students, staff and faculty to improve communication with community leaders at the city, state, and national level
  • Evaluate program effectiveness to develop and implement improved practices
  • Assist in streamlining processes in other programmatic areas as assigned, including but not limited to resource allocation, reimbursements, payments, publications tracking, and grant submission
  • Manage department events, workshops, and conferences
  • Work closely with lab managers and faculty to host national and international visitors and speakers
  • Coordinate logistics and scheduling with other university departments and community partners
  • Identify funding opportunities from outside sponsors for workshops and work with principle investigators to develop and submit proposals
  • Manage workshop and conference budgets with a high level of independence
  • Collaborate with staff and faculty in developing effective training programs for students and employees in areas including but not limited to internal processes and professional development
  • In collaboration with research faculty, the communications and outreach coordinator, and the visual communications coordinator, manage department website and evaluate effectiveness of outreach and employee resources to develop and implement improved end user experience
  • Monitor or supervise the activities of subordinates
  • Other duties as assigned
  • NAU is currently engaged in an Organizational Growth and Effectiveness Initiative, which focuses on positioning the University for future success of its operational practices. As a result, some aspects of this position may be subject to change, such as, but not limited to: duties, titles, reporting structure, etc.


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    • Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinative program experience; OR,
    • Master's degree in field appropriate to area of assignment AND two years administrative/coordinative program experience; OR,
    • Eight years of progressively responsible administrative/coordinative program experience; OR,
    • Any equivalent combination of experience, training and/or education

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    • Master’s degree in field appropriate to area of assignment AND four years administrative/coordinative program experience
    • Experience collaborating with community leaders particularly as it relates to public policy
    • Experience working in a university research setting

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    • Knowledge of public policy and community engagement
    • Knowledge of budgeting and accounting principles
    • Skills in streamlining processes
    • Skills in developing and evaluating program goals and strategies
    • Ability to effectively communicate with students, faculty, and community partners
    • Ability to work effectively with people from a variety of culturally diverse backgrounds

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    Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

    Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

    Finally, each year the Northern Arizona University Police Department releases an annual security report. The report is a result of the federal law known as the Clery Act and contains policy statements that address the school’s policies, procedures and programs concerning safety and security including policies for responding to emergency situations and sexual offenses. The report contains three years of data for Clery reportable crime statistics for the campus along with the most current year’s Fire Safety Report, which includes policy statements and fire statistics for Flagstaff on-campus student housing.

    The report may be viewed at nau.edu/clery or by visiting the NAUPD website. A printed copy of the report is available upon request by contacting the NAU Police Department, Records Department at (928)523-8884 or by visiting the department at Building 98A on the NAU Mountain Campus.


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    This position's pay grade is 61. The salary range for this paygrade can be found on the CLS Grade Schedule.

    **The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.


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    This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


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    This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available at https://in.nau.edu/Human-Resources/Benefits/ Classified Staff employees are in a probationary status for their first six months at NAU.

    NAU is a tobacco and smoke-free campus.


    Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date. More information is available at: https://in.nau.edu/human-resources/eligibility-enrollment/


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    Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days (https://in.nau.edu/Human-Resources/Required/). If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years. In addition to the development classes offered in-person, every NAU employee receives a free subscription to Lynda.com. From this site you can access more than 1,400 training videos on a broad range of subjects, including business skills, photography, music and video, home computing, and web design and development.


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    February 28, 2019 at 11:59 pm.


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    To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

    If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.


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    Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

    EEO is the Law Poster and Supplements

    NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


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    Job No:
    Posted: 2/15/2019
    Application Due: 3/2/2019
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