Project Director (Grant Funded) (San Mateo County Small Business Development Center)

Job description

Project Director (Grant Funded) (San Mateo County Small Business Development Center)

San Mateo County Community College District

Posting Number: 2014721S
Department: Business / Technology CSM (DEPT)
Location: College of San Mateo
Position Number: 4C0341
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Min Salary: $67,836 (annual)
Max Salary: $86,664 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
College of San Mateo, which was designated as a Hispanic Serving Institution in 2014, is part of the San Mateo County Community College District, which currently enrolls approximately 23,000 students, the majority of whom are from minoritized populations. Of the students at College of San Mateo, 3.0% are African-American, 0.1% are American Indian, 19.8% are Asian, 6.8% are Filipino, 19.9% are Latinx, 2.2% are Pacific Islander, 28.1% are White, 17.6% are Multi-Ethnic, and 2.5% are unknown.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
The San Mateo County Community College District has entered into a contract to operate a U.S. Small Business Administration Small Business Development Center (SBDC) in San Mateo County. This SBDC office will provide business assistance and access to capital services to entrepreneurs and small businesses located throughout San Mateo County through operations delivered through the three colleges in the District (Skyline College, College of San Mateo, and Canada College).

The Project Director of the San Mateo Small Business Development Center is responsible for providing direction, leadership, and technical support to clients of the Small Business Development Center (SBDC). The Project Director will manage the day-to-day operations of the SBDC; develop community, private industry, and college programs partnerships and collaborations; interface with federal, state, and local government economic development agencies to facilitate regional job creation and retention, improved business sales performance, and provide access to capital.

Reporting to the Dean of Business & Technology, this position involves handling considerable contact with clients, faculty, business advisory staff, education departments, students, and the general public for the Small Business Development Corporation (SBDC) hosted by the San Mateo Community College District. It also functions as primary coordinator across the three college district for training and consulting services to existing and start-up small and medium size enterprises (SMEs). A candidate with experience with small business, entrepreneurship, or intrapreneurship would be highly desirable. Experience with grants and government reporting is an essential background for this position. Familiarity with the preparation and administration of budgets is required.

This is a temporary, grant funded position and may be eliminated once the funding has been exhausted.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Directs the implementation of goals, objectives, policies, procedures and work standards where applicable for Center programs. Monitors and directs day-to-day operations of programs to ensure that policies and procedures are followed, goals and objectives are met, and services and projects are being accomplished efficiently and effectively; submits and justifies corrective actions to the Dean/Executive Director and takes corrective action as necessary. In providing assistance to entrepreneurs and small business owners the Project Director will utilize a cadre of approved consultants, business curriculum, and client monitoring systems to ensure an accurate, cohesive, and cost effective operation

2. Monitors program budgets, including grant funds, cash match, and in-kind matching funds; oversees financial well-being of the program by analyzing cost effectiveness and exercising cost controls; is responsible for the complete, accurate and timely input to the Neoserra system as well as frequent contract reporting processes; manages programmatic and fiscal reporting and billing processes between SMCCCD SBDC, the Lead Center, and the SBA; prepares ad hoc, quarterly, and annual reports; ensures compliance with audit requirements from the SBA

3. Serves as initial point of contact for prospective clients, the general public, and college constituents; refers clients to appropriate resources; coordinates consultant assignments and scheduling; coordinates training and other events; monitors progress of client businesses, counseling sessions, data input, and consultant invoicing

4. Coordinates SBDC sponsored events and trainings, including scheduling, registration, materials, facilities set-up, catering arrangements, marketing, media notification, and event implementation; works with various partners from industry, other SBDC offices, agencies, and others to promote the mission and goals of the SBDC through a variety of channels

5. Prioritizes and allocates available program resources; reviews and evaluates program and service delivery, makes recommendations for and executes changes in operations to ensure maximum effective service provision; assists in developing new program function elements, including researching, compiling, and analyzing supporting data

6. Coordinates SBDC program activities and training with the SMCCCD instructional program, including Business and Technology Divisions and Community Education

7. Negotiates cooperative agreements and participation agreements between the SBDC program, public entities, and/or private enterprises

8. Performs other duties and projects as assigned

Minimum Qualifications:
• A combination of education and experience equivalent to a Bachelor’s degree in a major that is closely related to the field or five or more years of progressively responsible experience in program management• Direct experience in an entrepreneurial/intrapreneurial role, working in a small business, business consulting, providing business training and/or teaching business courses and/or business management• Skill in the management of diverse client business cases, support, ability to motivate and direct business consultants in a variety of circumstances• Demonstrated skills in successfully managing an operation or project within a large, complex organization, including experience in assessment and evaluation, problem-solving and goal achievement in successful administration of multiple/simultaneous projects• Excellent written and oral communication skills, including strength in making presentations to individuals and groups, ability to write clear and concise reports, correspondence and other materials• Demonstrated ability to work in a fluid environment and within some ambiguity. Work will require some evenings and weekends• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff• Skill in the use of a variety of spreadsheets and other computer software to create reports, correspondence, files and other materials• Experience directing and evaluating the work of others• Possession of a valid California Driver’s License (or ability to obtain one) and the ability to drive a motor vehicle to off-site locations are also required

Physical Requirements:
This classification requires sitting for various lengths of time; the ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects of light to moderate weight, work at a computer, including viewing a monitor for prolonged lengths of time, repetitive use of keyboard and mouse, dexterity of hands and fingers to operate keyboard and mouse; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:
1. Knowledge of the policies, procedures, regulations, and laws pertaining to business laws and SBDC operations

2. Familiarity with the small business market and how to serve the needs of businesses/owners in this sector

3. Demonstrated skill in making presentations to community groups; SME businesses outreach to possible funders/partners from the business community; working with funders/donors in a supportive, collaborative manner

4. Demonstrated ability to plan and execute a variety of events (large and small) that are held for the benefit of the SBDC, its partners and clients

5. Strong project management skills and ability to work in complex organizational structures while achieving quantifiable goals

6. Ability to work effectively as part of a management team

Preferred Qualifications:
• Master’s degree in business administration

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 02/05/2019
First Review Date: 03/06/2019
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page:

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2018 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2018 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2018 Annual Security Report is now available. The Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. You can obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit:

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Job No:
Posted: 2/15/2019
Application Due: 4/4/2019
Work Type: