Position Details

Position Information

Position Type Civil Service Classification Title Assistant University Budget Officer Position's Functional Title Budget and Policy Analyst Position Start Date Position End Date (if temporary) Position Summary

Reporting to the Budget Director, this position will assist in preparing, analyzing and monitoring data for the GSU operating budget including internal and external reporting according to specified deadlines. This position will ensure compliance and understanding of all data related to and used for monitoring and reporting of budget, projections, actuals and ad-hoc analyses. This position serves as the liaison with the University units regarding the day-to-day operations of OBFP (Office of Budget and Financial Planning).

Essential Responsibilities:
•Provide leadership and vision with the use of information, data, and research in
planning and decision making. Work in a collaborative manner with University departments and others to present and interpret financial, HR, and student related data.
•Participate in the University’s annual budget development process. Identify major areas of concern and make recommendations to alleviate any unfavorable outlook. Monitor, review and revise the operating budget working with unit heads and University leadership to align with the strategic plan. Provide timely analyses to support decision making.
•Provide support and respond to inquiries concerning the budget and related activity. Identify and provide closure on financial issues, system and process issues, and reporting needs. Develop standard key performance indicators and prepare comprehensive analyses as needed.
•Perform position control management and related budget process management in coordination with HR, Financial Services and University Units.
•Coordinate with Institutional Research to compile and prepare data for compliance and regulatory reporting. Provide information to the University community based on those submissions and the results from other institutions.

Other Responsibilities:
•Ensure data integrity and compliance including internal controls, internal /external audit requests
•Maintain the Budget & Financial Planning web page and related content on the GSU Portal
•Lead direction and training for University staff on budget process, systems and data management
•Assume responsibilities for special projects as assigned
Base Salary: $60,000.00

Minimum Qualifications

1. Bachelor’s degree with a major in Accountancy, Business Administration, or a field related to the
position.
2. Three (3) years of professional experience in a supervisory or managerial capacity in the fields of
Accountancy, Business Administration, or a related professional field.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs)
1. Knowledge of general accounting, budgetary, and management principles, practices, and
procedures.
2. Knowledge of (or ability to learn) governing board, university or departmental policies, rules, and
regulations affecting budget operations or related areas.
3. Knowledge of economic and accounting principles and practices, and the analysis and reporting of
financial data.
4. Skill in using analytical software tools, data analysis methods, and other computer applications.
5. Skill in collecting, analyzing, and organizing technical data.
6. Ability to analyze and prepare documents, reports, and correspondence.
7. Ability to manage a budget and work within the constraints of that budget.
8. Ability to analyze, organize and prioritize work while meeting multiple deadlines.
9. Ability to manage assigned activities, including the direction of personnel and coordination of
programs.
10. Ability to communicate and work effectively with wide range of constituencies; collaborate and
build strategic relations in a diverse community inside and outside of the organization; strong
interpersonal and communication skills.
11. Ability to communicate effectively in both oral and written form.
12. Ability to identify problems, evaluate alternatives, and implement effective solutions.
13. Ability to exercise sound judgment in making critical decisions.

Preferred Qualifications

•Five years professional experience in one or more of the following areas: budgeting, financial research methodology, accounting, statistics, business or data management
•Five years progressive work experience in higher education or possess a strong enthusiasm to learn about higher education (University, Community College or state agency associated with higher education preferred)
•Master’s degree in business or related concentrations with graduate coursework in financial data, statistics and/or data management
•Knowledge and familiarity with Ellucian ERP systems (Colleague)

Posting Date 02/13/2019 Closing Date 02/22/2019 Open Until Filled Posting Number CS0285P Type of Search External Quicklink for Posting http://employment.govst.edu/postings/4198 Employee ID Department Special Instructions to Applicants

This is a Civil Service position at Governors State University which requires a Credentials Assessment exam type for this position. Applicants are not required to report in person for this exam. You will receive your examination score via e-mail within 2 weeks after the closing date.

This position requires Illinois residency within 180 days of the hire date.

Credentials Assessment Exam Scoring Information:
In order to be considered for this position, applicants are required to provide documentation that verifies that the minimum qualifications of this Civil Service position have been met. The required documents that are submitted in the online application (cover letter, résumé, and college transcripts, which show the conferred graduation date and earned degree), as well as any included other/optional documents will be reviewed and/or used in the scoring of the Credentials Assessment. These documents must be uploaded prior to the positing closing date.

When completing your online application, please be sure to provide detailed information about your work experience, including dates of employment, applicable full-time and part-time employment, and specific duties and responsibilities.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application. Due to the high volume of applications received, only college transcripts submitted/attached electronically to this posting will be used for the review and the consideration of this vacancy.
If you are a Veteran, you may be eligible to receive Veteran’s Preference Points on a passing examination score, by submitting proof of eligibility to the Department of Human Resources, such as a copy of your DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves) no later than the closing date of position.
Please attach a list of three professional references.

For fullest consideration, the above-mentioned requirements must be submitted no later than the closing date of the posting.
We appreciate your interest in employment at Governors State University.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a resident of the State of Illinois?
   • Yes
   • No
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • Doctorate Degree
   • ABD

Required Documents Required Documents

1. Resume
2. Cover Letter
3. Transcripts
4. List of References

Optional Documents

1. Veteran’s Preference Points Documentation
2. Other
3. Other2
4. Other3
5. Other4
6. Other5
7. Letter of Recommendation