Administrative Associate - CSS, Tifton

Job description

Posting Details

Posting Details

Posting Number S02557P Working Title Administrative Associate - CSS, Tifton Department CAES Assist Dean'S Office Coastal About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

In 2018, The UGA Tifton Campus began a yearlong Centennial celebration with various events to commemorate its 100th anniversary of providing updated research to the community.

Research is done on a wide range of commodities, including cotton, peanuts, vegetables and turf grass, all of which make agriculture the No. 1 industry in Georgia.

In 2004, a teaching program was initiated and it has been growing ever since. College-level instruction on campus is aimed at undergraduate and graduate-degree level study.

College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday-Friday, 8:00 a.m. – 5:00 p.m.

Advertised Salary Commensurate with Experience, Education and Training Posting Date 02/12/2019 Open until filled Yes Closing Date Proposed Starting Date 03/11/2019 Special Instructions to Applicants

This position is located in Tifton, GA, which is approximately 200 miles southwest of Athens, Georgia, 200 miles south of Atlanta, GA and approximately 70 miles north of the Florida line.

Location of Vacancy Tifton Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Office/Clerical Assistant Pay Grade FLSA Job Family Administrative FTE 1.0 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.

Preferred Qualifications Position Summary

Incumbent will provide administrative support for scientists, technicians and other employees in Crop & Soil Sciences Extension with day-to-day clerical/administrative duties. Duties include, but are not limited to, answering phones, processing travel authorizations and reimbursements, entering and tracking electronic check requests and purchase orders, processing 4-H check requests, maintaining balances on 4-H accounts, processing other 4-H documentation as needed and handling other duties as assigned.

Knowledge, Skills, Abilities and/or Competencies

Knowledge and skill in basic office practices and procedures; ability to type and operate basic office machines; computer literacy with knowledge of basic computer software programs (Word, Excel, etc.) and the Internet; basic language, spelling, communication and arithmetic skills; ability to follow both oral and written instructions; ability to work well with others; ability to use independent judgment and discretion; must be self-motivated with the ability to work without direct supervision. Must also have a pleasant personality and get along well with others.

Physical Demands

Light lifting and sitting for long periods of time.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Check and maintain department inventory.

Other duties as assigned.

Percentage of time 5 Duties/Responsibilities


Answer phones, transfer calls, and take messages.

Percentage of time 10 Duties/Responsibilities


Process travel authorizations and travel expense reimbursement for scientists and technicians

Percentage of time 10 Duties/Responsibilities


Type correspondence.

Set up educational training workshops.

Order and handle catering arrangements for workshops and other work related events.

Set up pesticide trainings with the Georgia Department of Agriculture.

Percentage of time 15 Duties/Responsibilities


Submit purchase orders for supplies and equipment.

Submit check requests to pay vendors.

Maintain Excel spreadsheets to balance state and grant accounts.

Percentage of time 20 Duties/Responsibilities


Maintain 4-H accounts, which includes, but is not limited to processing check requests, posting payments, balancing accounts, mailing paperwork, transferring funds, obtaining W-9’s and FEI numbers and mailing checks to vendors.

Use Quicken to maintain balances on 4-H accounts.

Percentage of time 40 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a valid driver's license?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 2/14/2019
    Application Due: 4/15/2019
    Work Type: