Continuing Education Program Coordinator

Job description

Posting Details

Job Posting Information

Vacancy Type SHRA Is Internal Transfer Only No Time Limited? No Time-Limited Appointment Length Title University Program Associate Band Level Journey Working Title Continuing Education Program Coordinator Salary Range $31,200 - $56,545 Anticipated Hiring Range $39,796 - $42,000 Salary Grade Equivalency 63 Position Number 00044628 Work Schedule M-F; 9am-6pm; with some weekends and evenings as needed Does the regular and recurring schedule of this position result in the employee working more than ½ of their hours between 4 pm and 8 am? (Meal periods do not count). No Full Time Equivalent (FTE) 1.0 Department 190101 - College Of Veterinary Medicine Department College Of Veterinary Medicine Job City & State Raleigh, NC Primary Function of Organizational Unit

NC State CVM prepares the next generation of veterinarians and veterinarian scientists, conducts bench and clinical research to solve animal and human health problems, addresses critical ecosystem and public health issues, helps protect the U.S. food supply, and promotes a clearer understanding and appreciation of the ramifications related to the growing human-animal bond that is at the center of these concerns. For more information about our college visit:

Essential Job Duties

The primary purpose of this position is to develop, implement, and manage the administrative facets of local, regional and international continuing education programs and specials events. Manages speaker contact, collection of program related materials and monitors and reconciles budgets for continuing education programs. Works with approved caterers for college events. Provides assistance, information, and direction to faculty, students, staff, and other visitors. May serve as a resource for several programs or functions including veterinary continuing education, visitor relations, and college events. Facilitates communication to the public and to staff through a variety of means, including email, listservs, and websites; creates and maintains administrative files and data systems. This position is the communication hub for event information with outside clients, students, faculty and staff so must therefore possess excellent verbal and written communication skills. This position also serves as back up to the front desk receptionist. Occasional weekend or evening hours required.

Other Work/Responsibilities

This position requires periodic weekend hours. Serve as a permanent member of the NCVC Executive Planning Committee. Serve as a permanent member of the CVM Open House Committee. Assist in development of course/program topics. Other duties as assigned.

Minimum Experience/Education

Bachelor’s degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Departmental Required Skills

Prior experience in project planning for events which require extensive cooperation and coordination with public and private entities.
Experience in a service-oriented environment.
Current computer skills including proficiency with Microsoft Office products, e-mail, web browsers, presentation software, and spreadsheets, database or events management software; ability to learn new technologies.
Attention to detail, time-management, and organizational skills; dependability
Ability to work independently as well as part of a team.
Excellent interpersonal skills and ability to establish and maintain effective work relationships.
Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread.
Must be able to lift up to 30 pounds.

Preferred Experience, Skills, Training/Education

Prior experience with web editing tools.
Website development experience.
5+ years of working in service-oriented environment strongly preferred.
Experience training and recruiting volunteers.
Budget development strongly preferred.

Required License or Certification


Special Instructions

Please attach the following documents to your application:

1) Cover letter
2) Resume
3) Contact information for three professional references

Job Open Date 02/13/2019 Must Be Open Until---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 02/19/2019 Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date 03/01/2019 Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. * If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Please select the response below that best describes your experience/education for the University Program Associate position.
    • High school diploma/GED and at least 4 years of related experience
    • Bachelor's, Master's, or Doctorate in any field
    • Combination of post-high school education and experience in a related area to equal at least 4 years (ex: Associate's degree and 2 years of experience)
    • Did not complete high school but have a combination of high school education and related experience to equal at least 8 years (ex. 1 year of high school and 7 years of experience)
    • None of the above
  4. * Please describe your professional experience in project planning for events.

    (Open Ended Question)

  5. * Are you able to lift up to 30 lbs?
    • Yes
    • No
Application Materials Required Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents




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    Job No:
    Posted: 2/14/2019
    Application Due: 3/28/2019
    Work Type: