Academic Advisor for the College of Engineering and Applied Sciences (CEAS)

Job description



Required Qualifications: (Evidenced by an attached resume) 

Bachelor’s Degree. One year of full-time experience in an academic advising, counseling, or student services setting at the college or university level working with students.


Preferred Qualifications: 

Master’s Degree in higher education, student affairs, social work, counseling or related discipline. Experience in academic advising, working with undergraduates. Experience working with an engineering student population and/or knowledge of engineering disciplines. Experience coordinating programs and/or events. Experience teaching new student seminar or student-development related courses. Experience managing social media and web platforms. Experience presenting workshops and/or trainings.


Brief Description of Duties: 

This position provides academic advising to undergraduates in the College of Engineering and Applied Sciences (CEAS). This position teaches the freshman seminar course and supports students in their academic success. This position is an active leader and participant in assisting with the orientation and registration process, planning events and activities throughout the year, developing and implementing advising success strategies for students in academic jeopardy, and building connections with faculty, staff, and student constituents. This position is responsible for providing continuous comprehensive academic advising to all College of Engineering and Applied Sciences (CEAS) undergraduate students. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.   

  • Provide high quality, proactive and timely advising to students in the College of Engineering and Applied Sciences (CEAS). Interpret University policies and procedures and advise students on: academic deadlines, petitioning for academic exceptions, academic standing, major entry requirements, degree requirements and other academic matters.  Develop strategies for student success either individually or in a group setting.
  • Administer the CEAS tutoring program. Recruits, hires and trains top students to serve as tutors for math, physics and select engineering courses each semester. Evaluate tutors, as well as perform ongoing assessment of the tutoring program. Work with academic departments to obtain course material and develop tutoring curriculum. Responsible for approving the tutor's timesheets.
  • Participate in various University programs and services as well as those offered by the CEAS Undergraduate Student Office including campus events and special events, Admissions open houses/receptions and Admitted Students events.
  • Participate in transfer and freshmen new student orientations. This includes, but is not limited to, utilizing a strong command of programmatic requirements to make course recommendations for enrollment and evaluating transfer courses.
  • Provide instruction (teach) one engineering section of new student seminar class each term. Supervise, train and evaluate an Academic Peer Advisor who will serve as a teaching assistant. Contribute to the development of texts, publications, and resource materials for the class.
  • Create and maintain the CEAS Facebook page, Blackboard site and other media outlets. Revise the structure and content on the CEAS Undergraduate Student Office website as appropriate and maintain regularly.  Coordinate with CEAS IT and the CEAS Communications Director to implement new features. 
  • Responsible for evaluation of applications for declarations of majors and minors for CEAS west-campus undergraduate programs with the exception of CSE and ISE.  Compiles data and creates reports on number of applicants, acceptances, denials, etc.
  • Other duties or projects as assigned as appropriate to rank and department mission.
  • Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

    Evening and weekend work will be required at times.


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    About Stony Brook:

    Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.


    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700.  In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350.  It can also be viewed on line at the University Police website at

    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Schedule: Full-time
    Shift: Day Shift
    Posting Start Date: Feb 13, 2019
    Posting End Date: Mar 15, 2019, 10:59:00 PM




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    Job No:
    Posted: 2/14/2019
    Application Due: 3/16/2019
    Work Type: