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Accounting/Finance Associate

Employer
Stanford University
Location
Stanford

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details



Accounting/Finance Associate

Stanford University

Job Number: 81861

Stanford Global Studies Division
Accounting/Finance Associate
Job Family: Finance Job Series: Accounting Job Code: 4440 Grade: E Exemption: Non-exempt
Note: Not all unique aspects of the job are covered by this job description
JOB PURPOSE:
Provide accounting and finance-related support to a department/unit, program or an accounting/finance function.
SUMMARY:
The Stanford Global Studies (SGS) Division oversees 14 area- or thematically-focused centers and programs, providing an arena for students and scholars to explore our increasingly complex world from multiple economic, political, social, technological, and cultural perspectives. Through its network of more than 400 affiliated faculty and educational programs that reach students at the undergraduate, masters, and Ph.D. levels, SGS contributes to every facet of international engagement on campus: faculty research, doctoral training, community life, and undergraduate and graduate education. In addition, three centers within the Division are currently designated National Resource Centers through the Department of Education Title VI grant program.

JOB PURPOSE:

Reporting to the SGS Finance Manager, the Finance Associate will provide accounting and finance-related support to the SGS Division office, as well as for other centers/programs as needed. The successful candidate will demonstrate:
  • Understanding and ability to apply accounting skills and concepts.
  • Strong organizational skills. Keen attention to detail, and demonstrated success in following through.
  • Strong verbal and written communication skills.
  • Ability to clearly and effectively communicate information to internal/external audiences and client groups.
CORE DUTIES*:
  • Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
  • Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
  • Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
  • Resolve transactional inquiries, escalate broader issues.
  • Respond to transactional inquiries from client groups.
  • May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
  • May establish accounts in financial systems; prepare invoices.
  • Participate in new initiatives, as needed such as user testing.
  • Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
    * - Other duties may also be assigned
    MINIMUM REQUIREMENTS: Education & Experience:
    High School diploma or equivalent and two years' work experience.
    Knowledge, Skills and Abilities:
  • Knowledge of basic accounting procedures.
  • Ability to operate computerized office applications and accounting systems.
  • Ability to clearly and effectively communicate information to internal audiences and client groups. Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
    WORKING CONDITIONS:
  • May work extended hours during peak business cycles. WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
    "Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job."


    Job:

    Location: School of Humanities and Sciences, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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