Posting Details

Position Information

Job Title Payroll Specialist Department Controller Posting Number 03032P Location Fairfax, VA: 22030 Full or Part Time Full Time Position End Date (if temporary) Required Travel Relocation Covered Salary Range $53,000 - $65,000 Position Summary Information

Basic Function

The position will be responsible for multiple pay frequencies (weekly, bi-weekly, semi-monthly, modified semi-monthly) and duties will include:

Duties and Responsibilities

The position will be responsible for multiple pay frequencies (weekly, bi-weekly, semi-monthly, modified semi-monthly) and duties will include: • Accurately process high-volume payroll for approximately 3,000 employees with multiple pay frequencies using multiple payroll systems • Review payroll data for accuracy before submitting ensuring all pay detail have successfully interfaced between payroll systems • Coordinate and provide data related to the Federal and college work study programs • Assist with reconciling payroll suspense account • Follows standard payroll processes and guidelines; complies with various state laws and regulations • Provides back-up for other Payroll Specialists as needed • Performs a variety of complex accounting duties in the preparation, processing, and maintenance of payroll, salary, and benefit calculations while meeting strict deadlines mandated by the VCCS; collects, analyzes, updates and reconciles payroll and benefit data on a monthly basis; reviews timesheet data processed through the HRMS Interface for days/hours worked, and calculates and records salary adjustments as necessary; examines and verifies payroll, benefit, leave and position control data for accuracy, appropriateness and documentation; researches and analyzes discrepancies and processes appropriate corrections; ensures the accuracy of payroll and benefit codes; researches and processes payroll and benefit adjustment entries; calculate and apply garnishment deduction orders; researches, calculates and prepares payments for various state/federal agencies; reviews, reconciles and balances payroll and benefit data for monthly, semi-monthly and bi-weekly payrolls; prepares supplemental payrolls as needed; calculates retroactive salary data as assigned; attends workshops and trainings as directed. Maintains accurate records and monitors position control, retirement, salary and benefit related data for employees; creates and maintains a database to organize, collect and retrieve data into required reporting formats; monitors record keeping procedures for accuracy; reviews a variety of complex payroll related reports as mandated by the state, and federal regulations; uses a variety of software applications (HRMS, CIPPS, SMARTER TRACK) to process the payroll and run the appropriate payroll reports; plans and monitors work production timelines to meet strict deadlines in reporting regulations; prepares department correspondence as needed. Assists Management in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; refers active and retired employees to other appropriate resources as necessary; provides data for State and Internal auditors, and local, state, or federal agencies; responds to salary verification requests; researches payroll and benefit record keeping issues including sick leave, vacation balances, and performs appropriate action as needed; provides leave, benefit and retirement information.

Minimum Qualifications

Associate degree or higher in accounting or related field
Previous experience with a large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them
Previous payroll experience
OR equivalent applicable education, training and experience.

Preferred Qualifications

Bachelor’s Degree in accounting or related field
American Payroll Association (APA) certification is a plus
Previous experience working in higher education
Previous experience with DHRM and VCCS policy

Required Knowledge, Skills, and Abilities

• Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting. • Staying current with the latest Federal, State and Local tax regulation changes. • High attention to detail; an aptitude for numerical calculations, proven strong analytical and problem-solving skills. • Experience creating reports/queries out of an HRIS or high-volume payroll system. • Must incorporate strong Time Management skills to meet Time Sensitive windows. • Proficiency with Microsoft Excel and use of formulas • Strong verbal and written communication skills. Must possess a strong work ethic and be able to work with all different levels of employees and management, and communicate to each using appropriate methods. • Present excellent customer service and interpersonal skills • Demonstrate understanding of internal controls within the department to remain Compliant with Government regulations. • Follow applicable laws, codes, regulations, standards, methods and practices related to VCCS payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures; advanced skills in software applications related to payroll/accounting systems; principles and techniques of technical record keeping. Must be a team player and work well in a team environment.

Operation of a State Vehicle No Posting Detail Information

Open Date 01/29/2019 Close Date 02/26/2019 Open Until Filled No Special Instructions to Applicants Background Check Statement

The selected candidate’s offer is contingent upon the successful completion of an extensive criminal background
investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of
education, credit checks (relevant to employment), and other checks requested by the VCCS and NOVA such as
I-9 and E-Verify requirements. Additionally, selected candidates may be required to complete the Commonwealth’s
Statement of Economic Interest.

Additional Information Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have an Associates degree in accounting/business or relevant working experience?
   • Yes
   • No
2. * Please select your years of experience in payroll, below:
   • 0-2 years
   • 3-5
   • 6-8
   • 8+
3. * Briefly describe your experience working in a fast paced, high volume environment with a decentralized customer base.

   (Open Ended Question)

4. * Do you currently have an American Payroll Association (APA) certification?
   • Yes
   • No
5. * Do you have experience working in a higher education setting?
   • Yes
   • No
6. * Do you have experience interpreting and applying the Virginia Department of Human Resources Management (DHRM) and/or VCCS policies and procedures?
   • Yes
   • No
7. * I acknowledge that the posted hiring range on the advertisement is $53,000-$65,000, and is non-negotiable and cannot exceed $65,000.00.
   • Yes
   • No
8. * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
   • Yes
   • No

Applicant Documents Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. Other Document