Job Description Summary    

Position demonstrates proficiency in general and moderately complex administrative functions of a unit, including serving as a resource on issues, policies and procedures, maintaining inventory or facilities, approving fiscal transactions, and contributing to the development of unit systems and processes. Position assists the Academic Affairs Department/Faculty under the direction of the Director, Academic Affairs.

Job Description    

RESPONSIBILITIES:

These responsibilities are not all-inclusive nor do they cover the full extent of the duties performed:

• Review purchase requests, create requisitions and manage approval process. Ensure orders adhere to University/supplier agreements and contracts;
• Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
• May coordinate particular support activities within an office or provide direct support to faculty or management staff.
• Coordinates travel arrangements, makes reservations, and processes reimbursements.
• Prepares, reviews, and performs input of human resources documents and data.
• Drafts correspondence and reports.
• Creates or maintains unit filing systems or workflows.
• Performs or approves fiscal transactions; monitors and maintains budgets and processes revisions.
• Conducts research or analysis and provides input or recommendations for problem resolution.
• Coordinates events or special administrative projects.

 Knowledge, Skills and Abilities

• Ability to type at least 45 wpm (typing test will be administered)
• Intermediate to expert skill in typing/word processing and computer software, especially Microsoft Outlook, Word, Excel and PowerPoint. 
• Knowledge of standard office policies and procedures.
• Skill in developing and maintaining effective working relationships.
• Ability to perform or learn campus routine purchasing, order, and contracting processes.
• Knowledge of Enterprise Resource Planning (ERP) system, preferably Workday.
• Ability to conduct business transactions and perform simple research work by email and/or telephone.
• Demonstrated client service experience requiring a very high level of diplomacy and professionalism.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent and six years of appropriate experience; OR Associates degree and 2 years of relevant experience.

PREFERRED QUALIFICATIONS:

• Bachelors Degree

EXPECTED STARTING SALARY:  Commensurate with experience and qualifications

APPLICATION DEADLINE DATE: 

• Positions are open until filled (or recruitment cancelled). Review of applications will begin immediately and continue until the position is filled.

• Employment is contingent upon proof of the legal right to work in the United States. This proof must be provided prior to employment at the University. An appointment is not final until proof is provided.

APPLICATION PROCESS: All Applicants are required to submit the following:

• Cover letter and Resume
• List of at least 3 professional references (names and contact information)