SparkPoint Coordinator (Grant Funded)

Job description

SparkPoint Coordinator (Grant Funded)

San Mateo County Community College District

Posting Number: 2014722S
Department: Academic Support & Learning Technologies CAÑ (DEPT)
Location: Cañada College
Position Number: 3CC037
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Min Salary: $62,868 (annual)
Max Salary: $80,220 (annual)
Position Type: Classified Positions

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
Cañada College, which was designated as a Hispanic Serving Institution in approximately 2000, is part of the San Mateo County Community College District, which currently enrolls approximately 23,000 students, the majority of whom are from minoritized populations. Of the students at Cañada College, 3.0% are African-American, 0.1% are American Indian, 11.1% are Asian, 3.7% are Filipino, 36.8% are Latinx, 1.4% are Pacific Islander, 25.8% are White, 15.1% are Multi-Ethnic, and 2.9% are unknown.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
SparkPoint at Canada College (SPCC) provides students and community members with financial coaching and education that lead them toward financial stability. By serving as a resource center that supports college connections and completion, SPCC is part of the comprehensive student services available at Canada College and provides individuals with the opportunity to achieve financial self-sufficiency by increasing income, building credit, reducing debt, and growing savings. Committed to social justice and equity, SPCC targets financially and academically underrepresented students and actively collaborates across departments within the college and within a comprehensive network of service providers at the regional, state, and national levels. SPCC is also part of the United Way of the Bay Area (UWBA) initiative that seeks to provide personalized financial coaching, as well as, programs that assist families move up the career ladder, build assets, and manage their credit.

This position is under the direction of the SparkPoint Center Director who reports to the Vice President of Student Services. The Coordinator assists in the planning, coordination, and implementation of SparkPoint services such as, but not limited to, special events and activities that support financial literacy and education, data collection, student employment, and college success; managing the data collection for all SparkPoint services utilizing Efforts to Outcomes (ETO), an online data collection system; serving as the lead financial coaching trainer for financial coaches; maintaining a library of materials and online resources related to financial literacy and education; supporting food pantry efforts; working with individuals one-on-one by providing personalized financial coaching and in groups by leading financial workshops, informational activities, and class presentations; assisting individuals with accessing and obtaining public benefits; connecting students to employment services; providing other services and activities that support student retention and success; and providing back up for SparkPoint services as needed.

Public contact is extensive and can include students, staff, other educational institutions, community and business representatives, governmental agencies and the general public, for the purpose of exchanging program information and services. A high degree of judgment and the ability to work both independently and as a member of a team is required to adequately represent the college, the division, and the program. The Coordinator is responsible for designing program components and services. Consequences of errors in judgment can be costly in public relations and in employee time; however, management controls limit the risk of more serious consequences. Because services need to be available to evening students, the work schedule will include at least one day with hours into the evening. The Coordinator can lead the work of student assistants and other staff as assigned.

This is a temporary position funded by the ESO Grant through September 30, 2019 and may be eliminated once the grant funding has been exhausted.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Serves as the:

i) Primary coordinator for SparkPoint services at Cañada College

ii) Data collection manager for SparkPoint activities

iii) Financial Coaching Lead/Trainer

2. Exchanges information with students, staff, other educational institutions, community and business representatives, vendors, governmental agencies and the general public regarding SparkPoint services, eligibility requirements, policies, timelines, required forms, and other information

3. Travels to various off-site locations to confer with high schools, adult schools, community service organizations, governmental agencies, businesses and other entities, and to recruit students

4. Coordinates SPCC Food Pantry effort, including supervising students, coordinating staffing, ordering food, and maintaining quality controls

5. Makes presentations to small and large groups as a program and college representative

6. Participates in planning and implementation meetings with college and outside groups and representatives

7. Plans, conducts, and participates in tours, job fairs, and program services in conjunction with management, faculty, and other staff

8. Coordinates logistics and establishes timelines, required materials, online support services, facilities, publicity, and other program and event needs

9. Plans joint events with other college departments and programs, and with outside business and community representatives

10. Serves as liaison between student program participants and various instructional and student services departments

11. Clarifies language on student forms and printed information

12. Refers students to community, business, governmental, and other resources

13. Conducts follow-up to determine student needs and available program services

14. Directs and coordinates the work of student assistants, test proctors, and other staff as assigned

15. Assists students in determining existing job skills and the skill requirements of various career opportunities

16. Coordinates the administration of career assessments and diagnostic surveys

17. Meets with potential employers to identify current and future job placement opportunities and to develop and modify jobs to provide suitable employment for students and other program participants

18. Coordinates introductions and follow-up for student internships and job placements

19. Refers students to career and other counselors, instructional programs, and to other college offices as appropriate

20. Researches and compiles statistical, narrative, financial, demographic and other data for regular and special reports to track program participation, recruitment effectiveness, student follow-up, retention and transfer rates, program evaluation criteria, career resources and job availability, employer profiles, and other information

21. Enters, modifies and retrieves online data

22. Uses a variety of software to compose, format, and prepare correspondence, memoranda, publicity materials, surveys, brochures, flyers, bulletins, reports, presentations, and other materials

23. Sets up and maintains confidential and other files

24. Plans and coordinates lay-out, graphics, photography and other artwork, editing, printing, multimedia enhancements, web page information, distribution and other services in conjunction with other staff, students and/or vendors as appropriate

25. Performs other related duties as assigned

Minimum Qualifications:
• A combination of education and experience equivalent to a Bachelor’s degree in business administration, sociology, human resources or a closely related field• Successful experience of increasing responsibility in education, finance, social services, human resources or a related area• Previous experience in financial literacy and/or education• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff• Experience with program planning, implementation and evaluation• Experience with training and leading the work of others• Experience with researching, formatting, assessing and preparing data for reports and other materials• Experience with the use of a variety of computer software to track and monitor data• Demonstrated skills in oral and written communication, including public speaking• Demonstrated skill in multitasking, prioritizing workloads, and working independently• Demonstrated skill in working as part of a customer service team• Committed to social justice and change• Ability to work flexible hours and evenings

Physical Requirements:
This classification requires sitting for periods of time; the ability to type, use phone, occasionally lift, carry, push, pull, or otherwise move objects of light to moderate weight; work at a computer, including viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate keyboard; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:
1. Knowledge of SparkPoint services, financial coaching/credit counseling, financial aid, and related college services available to underrepresented student populations on community college campuses

2. Knowledge of applicable and available community, business, governmental and educational resources, including public benefits and financial resources

3. Ability to develop and implement financial literacy programs designed to serve students’ needs related to financial education, academic success, and career mobility

4. Ability to continually update financial literacy knowledge and train financial coaches

5. Ability to implement and maintain SparkPoint data collection using electronic database (Efforts to Outcomes), including training and quality control

6. Skill in oral communication, including public speaking

7. Skill in written communication

8. Skill in short- and long-range program and event planning, program and event implementation, coordination and evaluation

9. Skill in interviewing, assessment, and evaluation

10. Skill in sensitive, respectful, and effective communication with people from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds

11. Skill in establishing and maintaining effective and efficient working relationships

12. Skill in researching, compiling, and formatting a variety of data for reports

13. Skill in use of the Microsoft Office Suite and web-based content management systems

14. Ability to multi-task in a fast-paced, diverse setting

15. Must be able to work with faculty, students, staff, academic community and the public with tact, discretion, and courtesy

16. Ability to work effectively as part of a customer-service team

Preferred Qualifications:

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 02/08/2019
First Review Date: 04/03/2019
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page:

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2018 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2018 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2018 Annual Security Report is now available. The Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. You can obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit:

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Job No:
Posted: 2/12/2019
Application Due: 5/20/2019
Work Type: