Job Summary Requisition Number: 29601 Job Title: STUDENT AFFAIRS OFFICER 3 EXEMPT Working Title: Assistant Program Manager, Center for Global Management Salary: $4,400 - $8,733 monthly Job Type: Contract Department Name: 0300-ANDERSON GRAD SCH OF MANAGEMENT Department Website URL: Job Summary Statement: The UCLA Anderson Center for Global Management (CGM) serves as the focal point for advancing the school's global agenda and as the coordinating mechanism for UCLA Anderson's global academic, immersion and experiential on- and off-campus programming. The CGM serves to promote a global management mindset in students, faculty, alumni and the broader community through its programming, including courses, events, seminars, research, global course development and community engagement on and off campus that enhance UCLA Anderson's global footprint and deepen the global roots of the school.

In coordination with the Executive Director, the Assistant Program Manager will be responsible for the organization, coordination and scheduling of annual short-term international student exchange programs and the enrollment and advising of students; as well as the planning, coordination, logistics, class management and implementation of global immersion courses for all MBA program students. The CGM's global immersion courses provide an opportunity for students across all four of UCLA Anderson's MBA programs to acquire direct international exposure to emerging countries during the elective phase of their degree at UCLA Anderson. These courses are taught by UCLA Anderson faculty with complimentary site visits, lectures and presentations provided by high-level, in-country business, policy and government leaders. The Assistant Program Manager will also assume responsibility for the operation of important activities associated with these courses including student enrollment and registration, maintaining systems and providing analyses and reports, in-country program management, financial management as well as implementation and oversight of instructional media. He/she will be expected to travel internationally as the sole staff representative to assist with the management of the global immersion courses and be required to attend off-campus site meetings and events for the center locally. In coordination with the Director, he/she will also be responsible for implementation of CGM's on-campus student programming including managing the administration, coordination, operations and successful logistical implementation of events and global management seminars for international students.

The Assistant Program Manager is expected to be well versed in program, course and student affairs policies and regulations and ensure that current and accurate information is provided to students, faculty, partner universities and vendors. He/she will work with various cross-campus units, such as the Dashew Center and UCLA Insurance and Risk Management. He/she is also expected to have proven experience in student affairs, class and program management as well as event and course management. A demonstrated high level of customer service including student and faculty support, exemplary organizational skills and meticulous attention to detail are critical to carry out the range of activities. The Assistant Program Manager is required to use judgement and sensitivity and act independently to fulfill course and program objectives and maintain a professional manner at all times when interfacing with internal personnel (i.e. faculty, cross-campus units, students and staff) as well as external contacts (i.e., partner institutions, vendors, guest speakers, alumni, etc.) in both written and oral communications. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm function checkForSelectedStatus(){ return true;} Qualifications for Position 26 Records Qualifications Required/Preferred 1. Highly developed interpersonal skills and sensitivity awareness to interact appropriately and diplomatically with a diverse population including students, faculty, administrators, vendors, international executives and partner institutions. Required 2. Highly organized and meticulous with strict attention to detail. Required 3. Demonstrated experience and knowledge of student affairs principles, course administration, class and event management and international student residential programs. Preferred 4. Proven experience in organizing, planning, and executing small and large-scale complex projects, courses, events, programs, workshops, and conferences, including program implementation and logistics. Required 5. Strong ability to follow through on assignments and adhere to deadlines with minimal direction and supervision; manage multiple projects concurrently; be resourceful and adapt to changing priorities and workloads with a proactive positive attitude; and drive to initiate projects and new processes. Required 6. Skill in organizing material, information, and people in a systematic way to optimize efficiency and minimize duplication of efforts. Highly responsive with ability to create and meet deadlines and complete tasks in a timely manner. Required 7. Demonstrated ability to work effectively, efficiently and independently and use good judgment to make informed and reasoned decisions. Required 8. Excellent written listening, and verbal communication skills to help relate complex information clearly, concisely and diplomatically. Required 9. Ability to create, modify, and implement policies, procedures, tracking mechanisms and forms. Required 10. Excellent analytical and creative problem solving skills, with ability to identify, analyze, and resolve problems as they arise and keep others apprised of problems, be responsive and perform follow-up in a timely manner. Required 11. Ability to maintain confidential records and information, and exercise good judgement. Required 12. Highly motivated, proactive and takes initiative to ensure programs run smoothly and all constituents have appropriate information. Required 13. Ability to set goals and priorities which accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads, and competing requirements to meet deadlines. Required 14. Highly developed project management skills; prior project management experience. Required 15. Ability to establish and maintain cooperative working relationships and demonstrate flexibility and professionalism when dealing with co-workers, faculty, students and program staff. Required 16. Ability to work and contribute to a team-based environment and collaborate with individuals across departments. Required 17. Ability to compose, edit and proofread reports, memos and correspondence. Knowledge of standard English grammar, punctuation, prose style and correspondence. Required 18. Working knowledge of general accounting principles and practices to effectively manage program budgets. Required 19. Working knowledge of Microsoft Office Suite including Outlook, Word, Excel and Power Point, Adobe Dreamweaver, Photoshop and working with HTML files. Required 20. Ability and willingness to learn new technology to support, enhance, and create programs and ensure that knowledge of the department stays current. Required 21. Knowledge and understanding of university financial and travel policies, purchasing processes, and reimbursement procedures. Preferred 22. Knowledge of University procedures and databases: BAR, SR Web, OASIS, Bruinbuy. Preferred 23. Working knowledge of graduate management programs Preferred 24. Ability to work evenings, weekends, holidays and non-traditional work schedules (eg., Monday-Monday during program trips). Required 25. Valid passport to travel outside the U.S. Required 26. Bachelor's Degree or equivalent combination of professional and academic experience. Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 02-26-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=75326 Special Instructions: This is a four-year contract position. Contact information: Number of Positions: function checkForSelectedStatus(){ return true;} Special EmploymentDesignations/Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response CANRA:
Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Age Requirement: Applicants must be 18 years or older to be eligible to be hired. Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures. function checkForSelectedStatus(){ return true;}