**Please note submission of a cover letter and resume are required for consideration.**

 

BASIC FUNCTION

The Assistant Director of Student Activities, along with the Associate Dean of Students for Student Engagement, is responsible for the development, implementation, and management of a comprehensive student activities program which supports a vibrant student living/learning environment and enhances student growth and development.  The Assistant Director provides leadership and administration for a wide range of student activities and programs which promote student engagement, personal and social responsibility, and leadership development. The Assistant Director takes direction from the Associate Dean to contribute to the operations of the student activities functions, club and organization support, new student orientation program, as well as assisting as needed with other Dean of Students (DOS) Office programs and services. 

 

DESCRIPTION OF DUTIES AND RESPONSIBILITIES

Essential Functions:

• Advise and oversee the College Programming Board (CPB) including selecting, training and advising board members, budget management ($50,000) and event implementation.
• Serve as the primary advisor and liaison to all student clubs and organizations (approximately 75) including creating and managing a club registration process, working with student senate, advising on organization and leadership issues, and advising regarding event planning and implementation.
• Oversee the student-run bike shop including budget management, student employee supervision, and policy development and evaluation.
• Manage the music practice room including policy development and facilities management.
• Assist with the programming, student oversight and management of “The Bubble,” a student organization and programmable space.
• Assist with the selection, training, and supervision of the First Year Programs Interns, two full time (summer) student employees who assist with the planning and implementation of New Student Orientation.
• Assist with selection and training of First Year Guides (orientation leaders).
• Assist in the management of the pre-orientation WOA! (Welcome Orientation Adventure) program including program planning, implementation, and emergency response.
• Plan and implement orientation social and community building activities in conjunction with the Assistant and Associate Deans.
• Assist with the program plan for Janie’s Kitchen, a fully equipped kitchen within a residential lounge space.
• Advise individual students and student groups in event planning and management with regard to College policy and event risk management.
• Provide periodic supervision for evening and weekend events including responding to incidents, decision-making about safety and security issues, liaison between event planners and CMC Public Safety.
• Manage ticket sales for local area amusements (movie tickets, amusement parks, etc.) and events sponsored by the office.
• Develop and maintain the Student Activities website and other social media.
• Create print and on-line resources to support student leaders and student organizations.
• Serve as a member of the On‐Call Dean staff (approximately 3 weeks per semester) for after-hour incidents. Respond to calls in a timely manner and exercise judgment and discretion in dealing with issues as they arise, advising and counseling students as necessary.  Serve as a member of the College’s Incident Operations Team. 
• Serve on DOS programs and committees (including, but not limited to, Orientation and Resident Assistant selection and training), making appropriate recommendations and contributions.
• Represent the DOS office to students, parents, CMC staff and faculty, and prospective students.
• Respond to requests for information regarding student involvement and activities.
• Communicate with other CMC and DOS staff regarding student issues and individual student concerns.
• Other duties as assigned.

 

The successful candidate will also be able to perform the following essential functions:

• Regular attendance.
• Take and follow directions.
• Work cooperatively with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities
• Performs other essential duties and tasks specific to the position.

Although not a specific task, it is expected that the Assistant Director will keep up-to-date with current issues in student activities, including: legal issues, new state and federal regulations, technology, and best practices.

 

QUALIFICATION STANDARDS:

Education:  Master’s degree in Student Affairs/Higher Education or related field required.

Experience:  A minimum of 2 years of proven successful experience working with college students, student supervision, program development, leadership development, event planning,  risk management, and assessment of initiatives.   Preferred experience working within a small college, residential environment.

 

Required Knowledge, Skills and Abilities:  Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

Must have proven organizational skills, superior interpersonal skills, and the ability to use tact and exercise a high level of discretion when dealing with confidential and sensitive matters. 

Must be self-motivated and comfortable working with minimal direction.  

Individual must have proven ability to prioritize concerns and respond accordingly using sound judgment.

Ability to demonstrate keen attention to detail and accuracy.  Ability to demonstrate budget and financial management skills. 

Must have demonstrated success in managing details of complex events from beginning to end.

Ability to operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software.  Demonstrate ability to use assigned technology and equipment to achieve annual goals and maintain confidentiality.

Ability to live on campus or very near to campus is a requirement. 

 

Licenses: 

Valid driver’s license and the ability to be insured under the College’s authorized driver’s policy. 

 

SUPERVISORY RESPONSIBILITY:  

This position may be responsible to hire and supervise Student Employees.

 

GROOMING AND APPEARANCE: 

The Claremont Colleges seek to maintain a neat and professional image at all times. 

 

OTHER:

Hours:  

The regular hours for this position are 8:00 am to 5:00 pm.  Hours may vary due to needs of the College or department. Frequent evening and weekend work is required to support campus programs and activities.

 

Classification and Status: 

This is a full-time, 12-month, exempt level, benefits-eligible position.  On-campus, two-bedroom apartment provided.  No adjustment to compensation package if applicant lives nearby and does not need on-campus housing.  Eligible for Dean of Student Meal Plan

 

Reports To: 

Assistant Dean of Students for Student Activities and Orientation

Physical Requirements:                Light (up to 20 lbs.)

 

BACKGROUND CHECK: 

The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: 

This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

 

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.