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Benefits Coordinator

Employer
Saint Leo University
Location
Saint Leo, FL

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Faculty Jobs
Arts & Humanities
Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job location: University Campus


Employment Type: Full-time
Posted data: 2019-02-04
Req: R1904
Job Description Summary

Reporting to the Benefits Manager, the Benefits Coordinator will be responsible for ensuring the successful maintenance of the Workday’s Absence Management and Time Tracking solution, as well as managing all leaves. This position is also responsible for assisting employees with all aspects of benefits, maintaining employee databases, managing all insurance billing and maintaining employee benefits files.

Job Description

  • Ensure Time & Attendance records are submitted on every employee within established deadlines (every other Monday, 12pm Eastern Time, or earlier as required by payroll).  Employees for whom no data was received must be reported to the Supervisor.
  • Maintain valid time keeping and absence functions in Workday for all employees.
  • Assist supervisors with corrective actions on rejected timesheets.
  • Obtain effective dates from HR Business Partners or Supervisors of personnel actions affecting employees pay or leave (time off, separation actions, promotions, etc.).
  • Adjust employee leave balances and Service Computation Dates as instructed by HR leadership
  • Prepare and validate corrected timesheets, as necessary.
  • Provide guidance in interpreting leave policies, federal and state leave laws & leaves for employees, faculty (collective bargaining agreement) managers and HR Business Partners.
  • Work with third party LOA management group to develop and send applicable letters to employees detailing the status of their leave application and leave implications (pay, benefits, return to work, etc.), as required.
  • Maintain accurate records of employees on leaves.
  • Instruct managers on appropriate time reporting during leaves utilizing applicable policies.
  • Partner with HR Business Partners and benefits teams on various leave issues and concerns.
  • Assist in management of Tuition Exchange and Tuition Remission programs.
  • Administers various employee benefit program including health, dental, vision, retirement, life, tuition remission, FMLA and short and long-term disability.
  • Provide benefit orientations and enrollments for new hires.
  • Verify the calculation of the monthly premium statements for all group insurance policies.
  • Process all changes for benefits for life events outside of open enrollment period.
  • Prepare and maintain employee benefit files, ensuring accuracy, compliance and confidentiality.
  • Update and maintain employee files regarding the tracking of benefit deductions or additions/subtractions in company payroll system.
  • Report, analyze, and interpret benefit related data as required.
  • Prepare and set up meetings designed to help employees obtain information and understand University benefits.
  • Respond to routine inquiries and requests regarding employee benefits.


 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

            Knowledge:

  • Associates degree in Human Resources, Business, Information Technology or other relevant degree required; Bachelor’s degree preferred
  • 1+ years implementing Workday Absence Management and Time Tracking solutions preferred
  • Two to four years’ experience in employee benefit administration
  • Effective oral and written communication skills
  • Ability to consistently meet daily, weekly and monthly deadlines

Skills:

  • Passion for customer service
  • Strong phone contact handling skills and active listening.
  • Workday experience preferred
  • Outstanding written and verbal communication skills with an attention to detail required.
  • Strong problem-solving skills.
  • Maintains professionalism at all times.
  • Proficient in MS Office preferred.

Abilities:

  • Ability to establish positive rapport with every caller.
  • Ability to learn technology quickly through instruction and self-training
  • Ability to multi-task and work well under pressure with tight timelines.

Organization

The opportunities at Saint Leo University are as diverse as our student population. As Florida’s first Catholic institution of higher learning, we offer more than 40 academic programs that meet the educational, spiritual, and professional goals of nearly 16,000 traditional-age and adult students. 

Nearly 2,000 students live and study at our University Campus in Saint Leo, FL, nestled in the rolling hills of West Central Florida, just 30 minutes north of Tampa.  Our students receive personalized attention in classes that tend to be small—14 students on average. They can choose from more than 40 undergraduate majors and specializations. Saint Leo University also offers graduate degrees in business administration, accounting, education, criminal justice, instructional design, social work, theology, as well as the education specialist degree.  Certain graduate degrees may be earned online. 

Undergraduate students who work full-time or have personal responsibilities that prevent them from attending weekday classes can attend classes evenings and weekends through our convenient Adult Education Center at University Campus.

Another 14,000 students pursue degrees at our 50 education centers, offices, and teaching locations in seven states and through the Center for Online Learning.  

Throughout our history, Saint Leo has provided a solid liberal arts education grounded and based on the 1,500-year-old tradition of Benedictine values and welcoming people of all faiths. The university offers the latest state-of-the art technology to not only prepare students for careers as teachers and leaders, but also to bridge faculty and students from multiple locations for an enriched educational experience.  The university is also a leading provider of  higher education to our nation’s military.  By reaching out to students both near and far, Saint Leo lives up to its mission and its vision to be “a leading Catholic teaching university of international consequence for the twenty-first century."

The university offers a generous benefits package including health, dental, and vision, as well as tuition remission.  The university also offers a comprehensive mentorship program in which each new faculty member is paired with an experienced faculty member from a different school.  The program includes personal, professional, and social components including frequent one-on-one meetings, mutual classroom observation, and social events.

In 2012, Saint Leo University received three workplace awards: Top 75 Places to Work in Tampa Bay 2012 by Tampa Bay Times; the 2012 Psychologically Healthy Workplace Award by the Florida Psychological Association; and the2012 Education Nonprofit of the Year by Tampa Bay Business Journal.

View “Over a Century of Excellence,” to learn more about Saint Leo University.

Saint Leo University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate, bachelor’s, master’s, and specialist degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Saint Leo University.

Saint Leo University’s School of Business received initial accreditation by the International Assembly for Collegiate Business Education (IACBE) in September 1999. Saint Leo University’s degree program in social work is accredited by the Commission on Accreditation of the Council on Social Work Education (BSW level). Saint Leo’s undergraduate Sport Business program and MBA Sport Business Concentration are accredited by the Commission on Sport Management Accreditation (COSMA). Saint Leo University has Teacher Education Programs approval by the State of Florida Department of Education.

Saint Leo University is committed to policies that ensure that there is no discrimination on the basis of age, gender, race, color, creed, religion, national origin, or disability. Saint Leo University complies with the Family Educational Rights and Privacy Act of 1974 (as amended). The University is an Affirmative Action Equal Opportunity employer.

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