Human Resources Coordinator

University of Puget Sound

Job ID: 4600

Location: Human Resources Office

Full/Part Time: Full-Time

Regular/Temporary:

Position Description:
The Human Resources Coordinator, under general supervision, independently performs a variety of complex clerical projects and assignments such as department project coordination, constituent relations, employment support, event and recognition program coordination, and general office operations. This position acts as the primary public contact for the HR office.
Essential Job Functions and Responsibilities:

• Oversees public areas of HR (reception area, conference room) to promote an environment of professionalism, confidentiality, and safety. Maintains email and main line. Research and respond to a variety of inquiries, seeking additional expertise as needed. Identifies, interprets and reports any trends to members of HR staff.
• Provides robust daily support and coordination for all HR operations, including conducting and compiling research, developing recommendations based on best practices, anticipating and executing project details, providing status updates, providing event support for the annual conferences, including coordination of facilitators, communications, registration and materials, and onsite support.
• Directs work for student or temporary staff and ensures exceptional customer service in their role as HR liaison. Manages logistics for HR sponsored on-campus events including submitting and coordinating room reservations, technology requests and event set-up, as well as catering requests. Assists with recruiting and employment activities such as assisting candidates and reference providers in completing applications. May serve as backup in the Human Resources Manager's absence. Organizes monthly New Staff Orientations, including inviting new staff members, facilitators, and preparing materials for the day. Provides administrative support for various campus wide events. Maintains department's website, ensuring consistency with university branding. Produces documents, reports, and interactive forms. Coordinates and maintains protocols for securing files for HR department documents and records. Maintains required employment notices with applicable laws and regulations. Manages the procurement of office supplies for the HR team. Assists with tracking invoices, expenses and preparing budget reports using Excel. Serves as backup in the Payroll and Benefits Assistant's absence. Performs other duties as assigned.

Knowledge, Skills and Abilities

Experience with Microsoft Office Suite Strong customer service orientation Strong written, verbal and interpersonal communication skills Ability to organize, analyze and prioritize Strong attention to detail Ability to operate efficiently and remain calm under pressure Ability to handle changing priorities with relative ease Ability to problem solve within a fast-paced office environment with frequent interruptions Ability to convey positive and professional attitude; support and contribute to the success and development of colleagues Ability to respectfully work, communicate and provide leadership within a diverse campus community

Qualifications:

AA/AS degree preferred. 2 or more years of general office support. Equivalent combination of experience and education considered. Familiarity with Human Resources topics and operations. Experience working in an HR office preferred.

Diversity Statement:

• We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
• We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
• We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
This position is non-exempt from the provisions of the Fair Labor Standards Act.
Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices--services/human-resources/overview-of-university-benefit/.
Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Review of application materials will begin on February 11, 2019. Interested individuals are encouraged to submit application materials by that date to ensure consideration.
Required Documents:
When prompted to upload required documents, please upload resume. All additional documents can be uploaded within the application before submission. Applications submitted without the required attachments will not be considered.

• Resume
• Letter of Interest

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
The University of Puget Sound is an equal opportunity employer.


How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA










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