Extended Education Specialist I

Job description

Job Title: Extended Education Specialist I
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 13676
Job Code: 5181 Extended Education Specialist I
Job Grade: Range A
Department: Continuing & Global Education  
Salary

Salary Range: $4,362 - $6,209 per month
Ancitipated Hiring Range: $4,362 - $4,583 per month. Salary will be commensurate with education and experience.

Note: This is a full-time, probationary, exempt position.

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Overview

Under supervision of CGE Executive Director and other CGE management, the Extended Education Specialist I is responsible for the planning, content development, and implementation of Extended Education programming. The Extended Education Specialist I will interface with campus faculty and community stakeholders to develop both credit bearing and non-credit bearing certificate and stand-alone programs for Extended Education. The Extended Education specialist collaborates to develop and support professional conferences, workshops, mid-career training as well as travel-study programming.

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Position Summary

Major duties of the job include:

  • Under supervision of CGE Executive Director and other CGE management, the incumbent is responsible for the planning, development, communication, and implementation of a broad range of Extension, Extension Contract, travel-study and non-credit programs and courses.
  • Assess needs for new or augmented program offerings in Extension.Provides leadership and program administration for Extension, Extension Contract, and non-credit programs/courses.Enters and maintains required PeopleSoft functions including set up of courses, scheduling of courses, maintenance of rosters, establishment of permission numbers, attachment of fees, due date rules, session rule, and refund rules, among other technical aspects of course setup for a wide array of courses.
  • Coordinate the implementation of a Special Session (e.g., May-June Intersession, Summer Session, or Winter Intersession) including course set-up, scheduling, and communication with faculty and students.
  • Review and report enrollment data of all Extension courses.
  • Author MOUs between CGE and outside vendor or agencies.
  • Prepare program budgets.
  • Analyze program costs and disburse net income.
  • Estimate faculty pay and coordinate with CGE Payroll and Contracts Coordinator for remuneration within CSU policy.
  • Effectively communicates with faculty and instructors regarding all aspects of course development and maintenance, including resolving issues/problems.Coordination of operational and logistic aspects of programs, including classroom scheduling both on and off campus, as necessary. Researching and recommending new Extension Programs.Arranging and maintaining audit-ready files on all aspects of the programs under the incumbent.Evaluating effectiveness of programs in concert with the Executive Director and implementing necessary changes as directed;Planning and implementing promotion and publicity of programs; Coordinating all operational and logistical aspects of programs in concert with the Executive Director.Perform a variety of programmatic research and development tasks related to the development of Extension programs.
  • Communicating with High School teachers for dual enrollment programs including coordination with instructors for course equivalence and providing instructions to students. Performing all course setup in Peoplesoft.
  • Communicating with educational partners for contracted programs including coordination with instructors for course equivalence and providing enrollment pathways. Performing all course setup in Peoplesoft.
  • Ensuring compliance with applicable regulations and requirements governing all programs.

Secondary Duties of this job include:

  • Performing research and developing reports on trends with in the continuing and extended professional, and international education fields in order to provide recommendations on future program development based on research findings
  • Coordinating with the office of Study Abroad to perform course setup for short term study abroad programs.
  • Assisting the Executive Director with administrative activities related to program development.
  • Based on assignment from the Executive Director, coordinate other extended education programs including extension credit, extension non-credit, contract, and lifelong learning offerings.Develop and maintain relationships with community partners to develop and schedule Extension courses.Perform other related duties as assigned.
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Knowledge, Skills & Abilities
  • Knowledge of the procedures and practices of educational program and curriculum planning and the processes required to plan and construct academic programs in cooperation with academic departments.
  • Ability to:
    • Determine needs for new or revised programs.
    • Develop budgets and analyze costs.
    • Develop and implement promotional strategies.
    • Manage logistics of providing classes.
    • Collect, compile, analyze and evaluate data and make verbal or written presentations.
    • Effectively organize and manage multiple tasks in a fast paced team-oriented environment.
    • Interpret and evaluate problems, analyze and draw valid conclusions and carry out a variety of professionally complex assignments without detailed instructions.
    • Establish and maintain cooperative working relationships with colleagues, university staff, representatives of community organizations, agencies and the public.
    • Be responsive, innovative, results oriented in planning, developing, and implementing educational programs.
  • A history of regular attendance and positive performance evaluations.
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Education and Experience
  • A Bachelor’s degree from an accredited four-year institution.
  • Minimum of two (2) years of experience planning classes and curriculum including resources, budgets, and operating as a liaison with the community.
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Preferred Skills
  • Working knowledge of PeopleSoft and related systems.
  • Strong knowledge of the Fresno State campus and community.
  • Demonstrated understanding of CSU credit bearing degree and certificate approval processes.
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Filing Deadline

Applications received by March 1, 2019 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded upon request to the hiring manager and/or search committee.

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Application Procedures

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

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How To Apply

To apply for this or any open position at Fresno State visit our online employment site at: http://jobs.csufresno.edu/

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Other Requirements

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: http://www.fresnostate.edu/adminserv/police/clery/index.html

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site: https://www.calstate.edu/eo/EO-1083-rev-7-21-17.html

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

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Other Applicant Information

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

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Equal Employment Opportunity

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

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General Information

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

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Job No:
Posted: 2/11/2019
Application Due: 4/12/2019
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