Job description

Ohlone College

Position Description:
Ideal Candidate Statement:

Exceptional customer service, communications skills and telephone etiquette.
Ability to plan work ahead and around hard deadlines.
Ability to work under great pressure.
Experience in maintaining cooperative relations and communications with management, faculty, and staff.
Experience with identifying and basic troubleshooting of printing and duplicating machines.
Ability to work independently and as a team member to assist others when/if time permits i.e. mailroom activities (incoming postal and inter-department mail, package processing, mailbox updates, mail distribution, etc.)
Ability to clearly organize and maintain paper inventory, files and documents, both digital and printed.
Basic understanding of accounting and budget principles.
Ability to be cross-trained and train others (as far as the mailroom function).
Proficiency in using graphic software products as well as ability to learn other software and database programs, i.e. Adobe Photoshop, Acrobat
Basic judgement and decision making ability, time management.
Ability to take initiative.

Job Description Summary:
Under the general direction of the Director, Contracts, Procurement and Hazardous Materials Compliance provides printing and duplicating services using high speed copying machine/s and related equipment; processes, sorts and deliver incoming and outgoing mail for the District; performs other related duties when assigned.

Knowledge Skills and Abilities:

• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Proper English usage, grammar, spelling, punctuation and vocabulary.
• Appropriate telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Office machines including computers and applicable software.


• Ability to identify and report problems and issues with the high-end multi-function devices
• Ability to drive a District vehicle as needed
• Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.
• Learn and apply laws, rules, regulations involved in assigned clerical activities.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Type at 45 words net per minute from clear copy.
• Operate a variety of office equipment including computer, calculator, copier and typewriter. Operate a computer terminal to enter data, maintain records and generate reports.
• Meet schedules and time lines.
• Maintain records and prepare reports.
• Answer telephones and greet the public courteously.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.

Essential Duties:
• Process and complete requests for printing and duplicating services for district employees;
• Receive, sort and distribute incoming, outgoing and interoffice mail for both campuses;
• Receive, process and distribute mail and packages delivered through various courier providers such as DHL, FedEx, UPS and USPS in a timely manner;
• Weigh, meter and determine appropriate postage for outgoing mail;
• Determine appropriate methods for mailing and distributing materials.
• Set-up, assign and maintain mailboxes for employees and departments;
• Checks student correspondence drop box as needed and file contents in appropriate faculty box in mailroom.
• Operate a variety of high-speed copy machines and peripheral equipment to produce handouts, forms, letters, flyers, booklets, reports and other materials
• Check duplication requests for complete instructions and promptly contacts requestor if more information and/or clarification is required.
• Screen all submitted requests to ensure numerical correctness.
• Determine job priorities and schedule work in accordance with established timelines.
• Program and/or format scanner, copier, and printer in accordance with instructions provided by the requestor;
• Review and validate completed jobs for accuracy and completeness;
• Stock paper, dry ink, staple wire and fuser agent as required;
• Handle and dispose hazardous materials used in the printing and mailroom in accordance with District procedures;
• Troubleshoot minor issues with machines and equipment such as clearing jams, replacing toner, wiping scanning bed, etc.
• Coordinate with outside vendors for the maintenance of equipment in the printing/mailroom as necessary;
• Maintains records and prepares periodic reports as requested.

Perform related duties as assigned.

Education and Experience:
Any combination equivalent to: graduation from high school and two years of experience working with industrial printers and other similar equipment and/or related to the duties and responsibilities of the class.

Valid California Driver’s License

Preferred Qualifications:

Salary Range:
Range 28 ($41,328 - $52,788)

Posting Detail Information:
Posting Number: S108-14

Number of Vacancies: 1

Desired Start Date:

Position End Date (if temporary):

Close Date: 2/28/2019

Open Until Filled: No

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

*Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

To apply, visit:

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Job No:
Posted: 2/11/2019
Application Due: 3/4/2019
Work Type: